This is an e-mail that Greg sent out 3 years ago I think and was pasted into a post 2 years ago. I'm sure all of this still applies.
Subject: The Waiting Game
Now that the frenzy of applying, interviewing, and ranking is over, applicants and programs face one of the most challenging parts of this process: Waiting for the Match results.
We very much understand that waiting can be extremely stressful, and APPIC and NMS have done everything possible to minimize the amount of time that applicants and programs must wait for their results.
One of the most frequently asked questions that APPIC receives at this point is, "Why do we have to wait two weeks to get our results?". This e-mail provides details about what happens during this time.
Basically, NMS is extremely busy throughout this period, providing extensive checking and re-checking of the data to ensure the accuracy and integrity of the Match results. For example:
1. NMS works very hard to ensure that no one "falls through the cracks" in the process. They do their best to see that each of the more than 4,000 applicants and 700 internship sites have submitted either a Rank Order List or a formal withdrawal from the Match. They attempt to contact Training Directors and applicants from whom they are expecting a response, but who have not submitted either a Rank Order List or a withdrawal.
2. There are a significant number of sites with very complex requirements that must submit their Rank Order Lists to NMS on paper. Each of these paper submissions must be reviewed and analyzed to ensure they have been prepared correctly, then entered and carefully proof-read (twice) by NMS staff. Each year, NMS contacts a significant number of Training Directors to ensure that their Rank Order Lists accurately reflect their preferences.
3. Once all rankings have been successfully entered and proofed, NMS performs a number of integrity checks on this data. These checks allow them to identify potential inconsistencies in rankings between lists submitted by applicants and those submitted by programs (e.g., applicants ranking the wrong program at a site, programs ranking the wrong applicant). They are able to catch some (but not all) errors made by sites and applicants, and it does take a significant amount of time to reach these participants to follow-up, verify, and correct these mistakes. Training Directors and applicants are generally busy and can be very difficult to reach (if you receive a call or e-mail from NMS in the coming days, PLEASE RESPOND IMMEDIATELY).
4. Once the Match has been run, another set of integrity checks are conducted by the NMS staff to ensure that the Match has been processed correctly, and that every applicant and every training program has received the best possible match.
5. Then, the results must be prepared for distribution via the various methods available (e-mail, web, and fax).
6. An additional set of tasks are the preparations that must be made for Phase II of the Match. These tasks include generating a master list of unfilled positions and providing information to the AAPI Online Service that will allow unmatched applicants and Training Directors at programs with unfilled positions to participate in Phase II (which begins immediately after the release of the Phase I results).
This is only a partial list of NMS' activities during this period. And, they are able to do all of this in an amount of time that is equal to or less than that of other matching programs of comparable (or even smaller) size in other professions.
This is the 15th year that NMS has conducted the APPIC Match, and we continue to rely upon their thoroughness, attention to detail, and commitment to accuracy. While the next few weeks may require what seems like an extraordinary amount of patience, we hope that you can appreciate the importance of allowing NMS the time to get the job done accurately.
Thanks for your patience and understanding.
