AI is a game changer for office admin tasks!

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randomdoc1

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Holy...moly....moly. I just set up the AI for fielding messages for the clinic. Tested it out. So basically for new and established patients who email, text, even voicemails, the AI is insane now. Email for example, it will summarize long threads. When you hit the reply button, basically the whole email is written out and it does a great job of anticipating what you plan to say. I read it over of course. I'm curious to see if it will learn and incorporate what changes I make. But the game changing aspect is not necessarily to leave everything to AI. But the workflow goes faster (huge time saver) and you don't have to hire as many non-clinical staff, turboshooting our financial margin. Makes the job much easier than manually typing out and (gasp) thinking through the whole thing. You guys gotta look into things like copilot. But also, this will be wicked for generating patient leads and getting conversions while the interest is still hot. It can gather the info and a person comes in to add the final human touch.
 
Interesting, I think this is one of the most positive reviews I have heard for any of these AI systems. They do seem to keep getting better day by day.

Which one are you using?
 
Interesting, I think this is one of the most positive reviews I have heard for any of these AI systems. They do seem to keep getting better day by day.

Which one are you using?
Using Copilot from Microsoft. Apparently you can also have casual conversations with it. There's some other tools I looking forward to trying out like writing tools. I do my own SEO in addition to having a great SEO team. But only us providers can make good clinical content for general population awareness. Some of the tools can be good for sparking ideas and thinking through different ways to take a blog post. There will never be a replacement. But it can save a lot of time and reduce costs.

Some of the writing tools look promising: keyword optimization, seo readability, meta descriptions. All has an affect in how your content shows in the digital frontier--making your more or less discoverable.
 
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I got a new patient interest form on our website and I hit the compose button on copilot and this is what it spit out, just need to hit "send"

Thank you for completing the self-assessment form on Randomdoc1's clinic. We appreciate you reaching out for support, and we are here to help you on your journey towards better mental health.

Based on the information you provided, we understand that you are seeking therapy to address self image, overthinking, and anxiety. Our team of experienced therapists is well-equipped to assist you with these concerns and help you achieve your goals.

The next step is to schedule an initial consultation with one of our therapists. During this session, you will have the opportunity to discuss your concerns in more detail and develop a personalized treatment plan. Please let us know your availability, and we will do our best to accommodate your schedule. We will also need your
-legal name as it shows on the insurance card
-DOB
This allows us to validate your insurance and most plans in this family cover your visits free of charge to you.

We look forward to working with you and supporting you on your path to improved mental well-being. If you have any questions or need further assistance, please do not hesitate to reach out to us.
Best regards,
 
Not to burst your bubble, but that sounds like a generic form letter that you could’ve made years ago to auto reply to any patient that fills out the form. Literally the only thing that needs to change from patient to patient is the part after why they’re seeking treatment.

I’m not exactly sure why this is impressive.
 
Actually, it's pretty close to the template we use and it drives conversions. It is one less step and it's saving on average 45 min a day. Paid labor is $30 an hour. It adds up. I've managed to cut down paid office staff hours. So yes, it's more than a bubble. It's savings.
 
Not to burst your bubble, but that sounds like a generic form letter that you could’ve made years ago to auto reply to any patient that fills out the form. Literally the only thing that needs to change from patient to patient is the part after why they’re seeking treatment.

I’m not exactly sure why this is impressive.
there's also a summary feature for threads with many replies, into several or more. So we have different staff each day and it saves a little time to know where threads left off. That so far has been saving 80 minutes a day. My last pay period I paid out $800 less and had the same patient traffic and revenue.

I'm thinking some areas it can be concretely,measurably, and consistently used:
-repetitive, cut and dry tasks
-->gathering prospective pt data: CC, insurance info (to do benefits and eligibility), scheduling times----important to collect leads while interest is still hot
-->explaining invoices and what charges are for (e.g. copay, coinsurance, deductible, date of service)
-->elaborating/repeating clinic policies: late cancellation, no show fees
-->eventually moving into scheduling/rescheduling if it can be integrated with the EHR calendar

These are paid, simple, repetitive tasks that live humans do. Thing is that AI works 24/7. It does not call in sick or complain. It does need trial and error and always a layer of oversight though.

The more complex situations that need more in depth thinking and a human touch, the live staff can devote more of their time and energy to get it done accurately.
 
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Actually, it's pretty close to the template we use and it drives conversions. It is one less step and it's saving on average 45 min a day. Paid labor is $30 an hour. It adds up. I've managed to cut down paid office staff hours. So yes, it's more than a bubble. It's savings.

Why would it save 45 minutes a day though? How much time does it take to copy/paste that form letter?

I mean I don’t doubt your numbers but I feel like that just means someone was really inefficient at copy/pasting before lol.

I saw your added use cases above and I agree. Basically if staff is using up time or saying they’re using up time doing repetitive copy paste or basic info gathering stuff like this, is a good natural language way to gather that info or spit form letters back out. Like nobody should be telling you now they spent an hour replying back to all the new patients inquires when you know it should take 5 minutes to reply with Copilot.

I would be worried if I was an office staff member who spent most of my day doing the above stuff.

there's also a summary feature for threads with many replies, into several or more. So we have different staff each day and it saves a little time to know where threads left off. That so far has been saving 80 minutes a day. My last pay period I paid out $800 less and had the same patient traffic and revenue.

Again don’t doubt this but do you mean new inquiries or existing patient messages? Like why do you have threads with patients with many replies?
 
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Why would it save 45 minutes a day though? How much time does it take to copy/paste that form letter?

I mean I don’t doubt your numbers but I feel like that just means someone was really inefficient at copy/pasting before lol.

I saw your added use cases above and I agree. Basically if staff is using up time or saying they’re using up time doing repetitive copy paste or basic info gathering stuff like this, is a good natural language way to gather that info or spit form letters back out. Like nobody should be telling you now they spent an hour replying back to all the new patients inquires when you know it should take 5 minutes to reply with Copilot.

I would be worried if I was an office staff member who spent most of my day doing the above stuff.



Again don’t doubt this but do you mean new inquiries or existing patient messages? Like why do you have threads with patients with many replies?
No worries, we actually get inundated with patient inquiries.
-legit med management
-legit therapy
-malingering for lawsuit/ssdi
-drug seeking
-kicked out of various clinics
-complexity our staff is not the best fit for
-out of network insurance or no insurance

So the volume adds up. The AI will at least ensure that everyone gets a courtesy response because I have a hard time with us giving a response to all the inquiries and a polite response is just good PR. With the automated responses with Copilot, we can get the patient info quicker and then in bulk read through them at once, and decide to onboard a prospective patient or recommend another office that is a better fit. So it will probably allow for better specialization of labor. The providers here can focus on their subspecialties. And the AI can likely be trained to respond algorithmically of next steps to take and eventually language and tone we use that sounds more personable and more human like.

I also think live humans should be more efficient but human labor is morbidly unmotivated and unreliable. Don't get me started on why I have privacy compliant recorded phone calls for quality reasons. A lot of staff will say you are not taking new patients when you are. Having the surveillance has greatly improved the clinic reputation and brand, with patients saying the whole experience from the desk to the professional service has been very professional and polite. That's another discussion.

For the threads, some of them are back and forth discussions about a bill or they come from prospective patients asking about provider specialties and other services.
 
there's also a summary feature for threads with many replies, into several or more. So we have different staff each day and it saves a little time to know where threads left off. That so far has been saving 80 minutes a day. My last pay period I paid out $800 less and had the same patient traffic and revenue.

I'm thinking some areas it can be concretely,measurably, and consistently used:
-repetitive, cut and dry tasks
-->gathering prospective pt data: CC, insurance info (to do benefits and eligibility), scheduling times----important to collect leads while interest is still hot
-->explaining invoices and what charges are for (e.g. copay, coinsurance, deductible, date of service)
-->elaborating/repeating clinic policies: late cancellation, no show fees
-->eventually moving into scheduling/rescheduling if it can be integrated with the EHR calendar

These are paid, simple, repetitive tasks that live humans do. Thing is that AI works 24/7. It does not call in sick or complain. It does need trial and error and always a layer of oversight though.

The more complex situations that need more in depth thinking and a human touch, the live staff can devote more of their time and energy to get it done accurately.

Many EMR’s have most of this integrated. My website has a scheduling widget built into it (provided by the EMR). Patients (new or follow-up) can select a clinician from the website, then choose a date/time that is available, complete a screening tool, and provide basic information. Staff then review the request before EMR sends initial patient paperwork with further details. Many aspects of the initial paperwork feeds into the EMR like patient input of current medications, contact info, allergies, etc.

This could also be completed in 10 seconds by a staff member with the patient doing almost everything themselves. The problem is that patients like to call and speak to a live person, don’t follow instructions, don’t read before asking questions, etc.
 
I’m somewhat excited about AI; however, what a testament to a society that has become both addicted as well as unable to function without technology. When a lot of the jobs are gone because of AI - who is going to be able to afford medical services?
 
I’m somewhat excited about AI; however, what a testament to a society that has become both addicted as well as unable to function without technology. When a lot of the jobs are gone because of AI - who is going to be able to afford medical services?
Interesting discussion indeed. I suspect the job market will still be there but there would just be different job descriptions that are harder to replace with automation. There's interesting discussion about how it can affect the market in general and if it will actually advance productivity. I think certain types of fields will really thrive and the sky is the limit. I think practices like ours in mental health, we get less reliant on human labor and with the right automation our profit margin can really shoot through the roof. I've been using tech for my own automation for medical billing, claims, appeals, accounts receivable -- saved a ton of money and never had to hire a billing person and my collections were 98% at minimum which is unheard of for a lot of clinics. It's been a big catalyst to the growth, it's only a 6 year old practice and far surpassed the PP involved in my residency which has been around for over 20 years. Other fields may struggle, especially if the company will be fixed and unwilling to step up to the changes in competition. In the end, the thriving and losing companies will probably just balance each other out and we would likely still be at the 8-11% market return. For over 100 years, that is how the market/economy has been performing and even the Great Depression was just a tiny blip on the graph. btw, i highly recommend indexing and investing, massive financial augmenting tool. Exponential ; ).
 

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Your post encouraged me to try Copilot again, and I'm pretty impressed! It feels like it keeps getting better. I have noticed the Google AI search results are getting better too.

Still, I would love to hear as you come up with more examples of ways it improves your practice.

For example, that response to a new patient inquiry is pretty solid. Still, you could easily write up such a response one time honing it to the exact wording you prefer. You can then paste it in to respond to each inquiry, or get even more streamlined with a program like TextExpander so you can basically create your own "dot phrase" (similar to Epic dot phrases) to automatically paste the response in for you. You can choose something like ".inquiryinfo" to have the program auto-populate your form response letter. That becomes, I suspect, even more efficient than AI. And for most of my workflows, I still find these non-AI approaches faster and easier than anything I have found with AI.
 
Interesting discussion indeed. I suspect the job market will still be there but there would just be different job descriptions that are harder to replace with automation. There's interesting discussion about how it can affect the market in general and if it will actually advance productivity. I think certain types of fields will really thrive and the sky is the limit. I think practices like ours in mental health, we get less reliant on human labor and with the right automation our profit margin can really shoot through the roof. I've been using tech for my own automation for medical billing, claims, appeals, accounts receivable -- saved a ton of money and never had to hire a billing person and my collections were 98% at minimum which is unheard of for a lot of clinics. It's been a big catalyst to the growth, it's only a 6 year old practice and far surpassed the PP involved in my residency which has been around for over 20 years. Other fields may struggle, especially if the company will be fixed and unwilling to step up to the changes in competition. In the end, the thriving and losing companies will probably just balance each other out and we would likely still be at the 8-11% market return. For over 100 years, that is how the market/economy has been performing and even the Great Depression was just a tiny blip on the graph. btw, i highly recommend indexing and investing, massive financial augmenting tool. Exponential ; ).
There's an argument to be made that our government is signaling intention to enter the hyperinflation phase. OBBB escalating federal debt, trump trying to kick out Powell to install a political stooge who will cut interest rates, tariffs, barely serviceable (without debasing) federal debt payments.
 
It's great for responding to nastygrams, unpleasant admin complaints, office politics and power struggles, etc.

"Please write a professional response that basically says no thanks"
 
It's great for responding to nastygrams, unpleasant admin complaints, office politics and power struggles, etc.

"Please write a professional response that basically says no thanks"
I was about to say. I love using these for people complaining about the late cancel/no show fee. Just keep hitting send. Copilot can repeat for you and absorb the heat.
 
I just started using Canva AI and it is wicked for bulk generating social media posts and coming up with ideas. I go in and tweak stuff. Then you can enter into social media posting software to post for you on a schedule. I'm trying to find the best ai chat bot for the website, some of them are really finicky with healthcare practices and have restrictions. But it would be awesome to have a tech companion on there 24/7 to chat people up, engage them and drive that SEO up.
 
I just started using Canva AI and it is wicked for bulk generating social media posts and coming up with ideas. I go in and tweak stuff. Then you can enter into social media posting software to post for you on a schedule. I'm trying to find the best ai chat bot for the website, some of them are really finicky with healthcare practices and have restrictions. But it would be awesome to have a tech companion on there 24/7 to chat people up, engage them and drive that SEO up.

I’d like to see data on chat-bots. I generally get agitated when I engage with them and they know nothing. The end result is always just asking for my info and I decline. I’d rather have a scheduler to use which I’ve added to my site.
 
Using Copilot from Microsoft. Apparently you can also have casual conversations with it. There's some other tools I looking forward to trying out like writing tools. I do my own SEO in addition to having a great SEO team. But only us providers can make good clinical content for general population awareness. Some of the tools can be good for sparking ideas and thinking through different ways to take a blog post. There will never be a replacement. But it can save a lot of time and reduce costs.

Some of the writing tools look promising: keyword optimization, seo readability, meta descriptions. All has an affect in how your content shows in the digital frontier--making your more or less discoverable.
May go without saying, but make sure it's HIPAA compliant and you have a BAA with Microsoft on file.
 
I’d like to see data on chat-bots. I generally get agitated when I engage with them and they know nothing. The end result is always just asking for my info and I decline. I’d rather have a scheduler to use which I’ve added to my site.
I'm sure the vast majority ignore them. It does lengthen the time people spend on the website (just at least by virtue of reading what the bot said--maybe I should put some entertaining scripts in there LOL) which gives an SEO boost. Here's some ways I've used it.
-getting leads (gives me a handful of new patients for the practice a week, so there is a measurable revenue boost--interestingly, tends to be older people who are less tech savvy and struggle with navigating a website)
-just engaging anyone who visits--promotes more clicks, recommend certain blog posts, engage in conversation. Spending more time and more clicks will boost the SEO. More engagement with the website increases likelihood of conversion. We also get lots of visitors out of the state, so they cannot convert anyways but if they are making use of the website in any other way, a win!
 
May go without saying, but make sure it's HIPAA compliant and you have a BAA with Microsoft on file.
anyone try DAX Copilot? It sounds really interesting. AI that listens in on your patient encounter and writes your note?
 
anyone try DAX Copilot? It sounds really interesting. AI that listens in on your patient encounter and writes your note?
DAX Copilot is insanely expensive. There's better options that are affordable, like Nabla.
 
I have not yet tried DAX copilot but I have actually heard positive things from those who have. The way I look at it, it is probably currently right about at the border of being better than dictating a note or using efficient templates. Because dictation and templates are already pretty well established and unlikely to dramatically improve, I suspect AI scribing might pull ahead of other options over the next few years.

And as with the above review, it seems like for some people it is already a better option.
 
These thoughts precisely. I'd love to be at a point of just talking to the patient and not having the screen in my face. A better experience for both parties. I'm too caught up in other projects to pursue this right now but it is on my list.
Areas I can testify that AI made a measurable improvement in my practice:
-medical billing and collections -- superb collection rates (not terribly far from 100%). Does an amazing job organizing my accounts receivable and very easy to keep follow up on them.
-insurance benefits and eligibility -- run patient batches off the schedule and see which insurance policies need updating in which charts, and a small minority turn up uninsured -- gives you a good financial heads up to have convos and planning with patients. I'm also able to find the new policy on a database search over 70% of the time. It saves a ton of time and paid labor (trying to hunt down patients in live time and even when you get them, most don't even know their member IDs), claim gets sent sooner, you see your compensation faster. It's been great for scheduling new patients too. Nobody knows their member IDs anymore and I can usually track it down with name and DOB.
-chatbots -- gives some new patients weekly and estimated revenue from that is about 100k/yr additional brought in, so not too shabby
-patient demographic updates, my billing software mails statements (also text and email) but sometimes addresses come up as outdated and it's connected with the US Postal Service and usually pulls up the new address.

--tech has been very accurate and hugely cost savings.-- <3333. Mathematically better than any billing staff person I've ever encountered.
--tech never sleeps

My clinic gets spam calls and there's some software based means of screening those out. So that's another project on my horizon. The spam calls are sooo obnoxious. That and lots of calls from NP diploma mills looking for an MD to give clinical hours. I'd love to find a way for these calls to never reach a paid live human in my office, using precious paid time and energy so they can focus on stuff that actually matters. This would increase efficiency.

Something from an HR standpoint is that, the strongest candidates often are not interacting with job listings. They tend to be steadily employed. They may not be at their happiest, but they tend to have very steady personality profiles and are embedded in routine. There tends to be a high distress tolerance too. My best hires were found in networking and a mutual interest developed, the employment relationship started. They were not actively looking for a job at the time (if anything, they tend to be loyal to a fault to their current employer), but the fit just made itself. Statistically, the most challenging candidates were the ones that responded to the listings. Although I have some who responded to listings who were great hires. But "blind hires" (someone you never knew before they responded to the listing) are higher risk. AI recruitment is an area I'm exploring
-scrape the internet for healthcare providers
-gather data, scope each person's digital presence
-some assistance with drafting conversation starters and outreach methods
-put it in a neat chart and keeping track of outreach attempts

Before AI, I have done this the old fashioned way:
-scoping out social media (e.g. facebook, linkedin) and google in general
-starting conversations, chatting, both parties feeling each other out
-but the issue is that it was sooooooo time and energy intensive. there's no way I can keep this going and run the practice and do my billable time. I mean...I can but I'd be super burnt out and I'm already a single parent of 2. Some time saving data gathering methods would be great. In the end, it's still me, a live human reaching out to people.

Exciting stuff.

(hope this didn't offend anyone, please don't flame me)
 
@randomdoc1 I respect how you're experimental and innovative. Do you have the best office in the area? Are there other practice owners that you're bouncing ideas off of or you're blazing your own trail?

I use AI quite a bit. I don't use it at all for the office management / billing as I have staff for that.

My main use for AI is to absorb massive amounts of information quickly. For example, I can digest a 2 hour video on YouTube in 5 minutes with AI. I also battle-test my ideas with AI before implementing them. These are things outside of medicine.
 
These thoughts precisely. I'd love to be at a point of just talking to the patient and not having the screen in my face. A better experience for both parties. I'm too caught up in other projects to pursue this right now but it is on my list.
Areas I can testify that AI made a measurable improvement in my practice:
-medical billing and collections -- superb collection rates (not terribly far from 100%). Does an amazing job organizing my accounts receivable and very easy to keep follow up on them.
-insurance benefits and eligibility -- run patient batches off the schedule and see which insurance policies need updating in which charts, and a small minority turn up uninsured -- gives you a good financial heads up to have convos and planning with patients. I'm also able to find the new policy on a database search over 70% of the time. It saves a ton of time and paid labor (trying to hunt down patients in live time and even when you get them, most don't even know their member IDs), claim gets sent sooner, you see your compensation faster. It's been great for scheduling new patients too. Nobody knows their member IDs anymore and I can usually track it down with name and DOB.
-chatbots -- gives some new patients weekly and estimated revenue from that is about 100k/yr additional brought in, so not too shabby
-patient demographic updates, my billing software mails statements (also text and email) but sometimes addresses come up as outdated and it's connected with the US Postal Service and usually pulls up the new address.

--tech has been very accurate and hugely cost savings.-- <3333. Mathematically better than any billing staff person I've ever encountered.
--tech never sleeps

My clinic gets spam calls and there's some software based means of screening those out. So that's another project on my horizon. The spam calls are sooo obnoxious. That and lots of calls from NP diploma mills looking for an MD to give clinical hours. I'd love to find a way for these calls to never reach a paid live human in my office, using precious paid time and energy so they can focus on stuff that actually matters. This would increase efficiency.

Something from an HR standpoint is that, the strongest candidates often are not interacting with job listings. They tend to be steadily employed. They may not be at their happiest, but they tend to have very steady personality profiles and are embedded in routine. There tends to be a high distress tolerance too. My best hires were found in networking and a mutual interest developed, the employment relationship started. They were not actively looking for a job at the time (if anything, they tend to be loyal to a fault to their current employer), but the fit just made itself. Statistically, the most challenging candidates were the ones that responded to the listings. Although I have some who responded to listings who were great hires. But "blind hires" (someone you never knew before they responded to the listing) are higher risk. AI recruitment is an area I'm exploring
-scrape the internet for healthcare providers
-gather data, scope each person's digital presence
-some assistance with drafting conversation starters and outreach methods
-put it in a neat chart and keeping track of outreach attempts

Before AI, I have done this the old fashioned way:
-scoping out social media (e.g. facebook, linkedin) and google in general
-starting conversations, chatting, both parties feeling each other out
-but the issue is that it was sooooooo time and energy intensive. there's no way I can keep this going and run the practice and do my billable time. I mean...I can but I'd be super burnt out and I'm already a single parent of 2. Some time saving data gathering methods would be great. In the end, it's still me, a live human reaching out to people.

Exciting stuff.

(hope this didn't offend anyone, please don't flame me)

How are you doing AI with eligibility, insurance benefits, billing, and collections? That seems like the best place to use AI. Well, that and ideally PA’s.
 
@randomdoc1 I respect how you're experimental and innovative. Do you have the best office in the area? Are there other practice owners that you're bouncing ideas off of or you're blazing your own trail?

I use AI quite a bit. I don't use it at all for the office management / billing as I have staff for that.

My main use for AI is to absorb massive amounts of information quickly. For example, I can digest a 2 hour video on YouTube in 5 minutes with AI. I also battle-test my ideas with AI before implementing them. These are things outside of medicine.
I'm blushing. I am very proud of it. Would like to think we are a rocking practice but with sound science behind it too. I remember once when I heard over on social media that I was the cool, young, female psychiatrist (I guess it is a perk to the patient population that I'm not white--cultural competency I keep hearing is a biggie to patients. Maybe makes sense since many patients have experiences surrounding feeling vulnerable and marginalized.). She's making waves without having to hand out benzos and stims to anyone that demands them. "If anything, she tells it like it is and does this thing called evidence based medicine." LOL. Unfortunately in my area, benzos and stims have become "normal psychiatry." So what the practice offers looks "holistic, organic, and wholesome." People also like that it's local and female owned. What is unfortunate is that evidence based practice and a strong therapeutic alliance to be able to "say it like it is" so the patient can challenge themselves and progress, really is just the standard of care. But I'm just grateful it's available to a capacity and that there is a motivated population to take up the offer.

But I've always enjoyed trying new things and coming up with ideas. These ideas are mine and I also write the blog and other content for the website. Generate social media content too. I'm working on also, creating a process group for practice founders. We face unique situations and it does feel lonely. Yes, we do get to work with other healthcare providers, but the power differential will always be there. Talking to a group of peers with a similar work role, that would be really nice. Sharing ideas, helping each other problem solve. It helps me feel not crazy when other founders share similar ups and downs. And HR...I suspect it's Jerry Springer behind the scenes everywhere. Even the most professional looking psychiatrists throw chairs when they think no one is looking. Who knew?

How are you doing AI with eligibility, insurance benefits, billing, and collections? That seems like the best place to use AI. Well, that and ideally PA’s.
I think there's a few different ways. Products like Waystar, Phreesia, and Experian have some nice benefits and eligibility software. I'm still trying to optimize it. I'm using Waystar currently. I pull a file from the EHR schedule and upload it to Waystar and it runs the current insurance policies, it highlights which ones have termed. Then the next phase is coverage discovery. Waystar has it's own but some others seem to have more comprehensive databases that can uncover the policy details better whereas Waystar may not find it. Ideally, I'd love this all synced into the EHR in one click, but right now it's a bit clunky and in phases. However, this is far better than 7 years ago. Before the week starts, I have the current insurance polices of about 98% of the schedule, I know the claim will process w/o a denial. The other 2% tend to be freshly uninsured folks and I have the patients notified in advance, payment is due at service or they can postpone to a more financially favorable time. Saves you from a ton of unpaid time. What I found a little unsettling is that most patients will not inform the office on their own when they change or lose insurance. Especially if the new insurance is medicaid. Generally if you never said anything, they will keep seeing the provider forever regardless of what balance accrues. If I did not keep tabs on the revenue cycle, a practice can easily go under. I think a lot of patients just assume we're going to be fine, or maybe that's a defense of some sort. But, this is one of the main reasons being independent can be tough, the financial chaos. If you are not financially savvy and organized, the provider is left holding the bag until it is too heavy to continue to hold...and the thing folds.
 
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These thoughts precisely. I'd love to be at a point of just talking to the patient and not having the screen in my face. A better experience for both parties. I'm too caught up in other projects to pursue this right now but it is on my list.
Areas I can testify that AI made a measurable improvement in my practice:
-medical billing and collections -- superb collection rates (not terribly far from 100%). Does an amazing job organizing my accounts receivable and very easy to keep follow up on them.
-insurance benefits and eligibility -- run patient batches off the schedule and see which insurance policies need updating in which charts, and a small minority turn up uninsured -- gives you a good financial heads up to have convos and planning with patients. I'm also able to find the new policy on a database search over 70% of the time. It saves a ton of time and paid labor (trying to hunt down patients in live time and even when you get them, most don't even know their member IDs), claim gets sent sooner, you see your compensation faster. It's been great for scheduling new patients too. Nobody knows their member IDs anymore and I can usually track it down with name and DOB.
-chatbots -- gives some new patients weekly and estimated revenue from that is about 100k/yr additional brought in, so not too shabby
-patient demographic updates, my billing software mails statements (also text and email) but sometimes addresses come up as outdated and it's connected with the US Postal Service and usually pulls up the new address.

--tech has been very accurate and hugely cost savings.-- <3333. Mathematically better than any billing staff person I've ever encountered.
--tech never sleeps

My clinic gets spam calls and there's some software based means of screening those out. So that's another project on my horizon. The spam calls are sooo obnoxious. That and lots of calls from NP diploma mills looking for an MD to give clinical hours. I'd love to find a way for these calls to never reach a paid live human in my office, using precious paid time and energy so they can focus on stuff that actually matters. This would increase efficiency.

Something from an HR standpoint is that, the strongest candidates often are not interacting with job listings. They tend to be steadily employed. They may not be at their happiest, but they tend to have very steady personality profiles and are embedded in routine. There tends to be a high distress tolerance too. My best hires were found in networking and a mutual interest developed, the employment relationship started. They were not actively looking for a job at the time (if anything, they tend to be loyal to a fault to their current employer), but the fit just made itself. Statistically, the most challenging candidates were the ones that responded to the listings. Although I have some who responded to listings who were great hires. But "blind hires" (someone you never knew before they responded to the listing) are higher risk. AI recruitment is an area I'm exploring
-scrape the internet for healthcare providers
-gather data, scope each person's digital presence
-some assistance with drafting conversation starters and outreach methods
-put it in a neat chart and keeping track of outreach attempts

Before AI, I have done this the old fashioned way:
-scoping out social media (e.g. facebook, linkedin) and google in general
-starting conversations, chatting, both parties feeling each other out
-but the issue is that it was sooooooo time and energy intensive. there's no way I can keep this going and run the practice and do my billable time. I mean...I can but I'd be super burnt out and I'm already a single parent of 2. Some time saving data gathering methods would be great. In the end, it's still me, a live human reaching out to people.

Exciting stuff.

(hope this didn't offend anyone, please don't flame me)
Sorry if I missed it, what AI does all of these wonderful things for you?
 
But I've always enjoyed trying new things and coming up with ideas. These ideas are mine and I also write the blog and other content for the website. Generate social media content too. I'm working on also, creating a process group for practice founders. We face unique situations and it does feel lonely. Yes, we do get to work with other healthcare providers, but the power differential will always be there. Talking to a group of peers with a similar work role, that would be really nice. Sharing ideas, helping each other problem solve. It helps me feel not crazy when other founders share similar ups and downs. And HR...I suspect it's Jerry Springer behind the scenes everywhere. Even the most professional looking psychiatrists throw chairs when they think no one is looking. Who knew?

That's why I'm gravitated towards your post. I feel like I'm learning something new when I read what you write! The group for other practice owners would help, especially if they're contributing with new ideas. I'm on the fringe of a niche financial group and the banter back and forth arguing for and against some ideas really honed my skills there. One of the dudes lost $30 million with options. Lol.

Regarding psychiatrists "throwing chairs", do you have some stories you would like to share?

A few years ago, I was in a nice steakhouse for pharmaceutical dinner. This was when I was in a nice upscale beach city. I was networking with other psychiatrists and invited a psychiatrist to join me for a pharmaceutical dinner. The speaker was a thin white man in this 50s. Dressed in a suit. My friend wanted to stay longer to chat with the speaker while he finished his dinner, so I stayed behind as well. The speaker finished eating his dinner and handed the empty plate to my friend. The speaker said to my friend something like, "I hate to ask you to do this but would you mind putting the plate on the other table?"

My friend was nice and obliged.

I joked to the speaker something like, "It's not too big of a deal. All you have to do is to tip for the service."

The speaker scrunched his face and seemed upset at the thought of tipping my friend. "What do you mean I have to tip?"

Shortly after, my friend and I left. It's not as outrageous as throwing chairs. but it was kind of jarring to see someone who seems cool and confident when speaking about a psychotropic being unable to take a joke.
 
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