Warning For Those Re-Applying This Cycle re: AACOMAS

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I want to give a heads up to those who are re-applying to DO this cycle.

AACOMAS has two options to either carry over your old application or start a completely new one. At first having it carry over sounds like the best idea and easier thing to do. But be careful, carrying over your application from last year has a caveat with it.

IF you decided to retake some courses between the time your 2015-2016 application was verified, you will NOT be able to go back to previously verified coursework and edit them to mark them as repeated. Here is the fine print from AACOMAS:

If you have chosen to start fresh, you will be taken to a blank application. If you choose to carry over data, you may now select which data points to carry over, with some restrictions. Colleges attended and coursework information, as well as attached transcripts, are required to be brought over. Completed coursework which has been verified will not be able to be edited. Information which AACOMAS is not allowed to carry forward will not be provided as a selectable option, such as letters of evaluation, personal essays, or school specific information.

Any courses verified in the previous cycle will be locked, but you will be able to add, edit and delete unverified courses, including those listed as planned/in-progress last cycle

So in my case, I decided to retake a couple of courses this spring semester that I originally took in 2013. Because in summer of 2015 I wasn't sure what classes I was going to take 9 months ahead, I didn't mark these 2 courses as "Repeated" with Zero in the credit column.

So if I were to select the "carry over" option, I would NOT be able to have these newest grades replace the old ones.

I am going to call AACOMAS tomorrow to make sure of this, but going by the rule book I will have to do a completely new application.

I Just want to give anyone else in a similar situation as mine a heads up.

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Thanks for looking into it. I'm sure this will help a lot of reapplicants.
 
I hope this post is caught by anyone re-applying so that they don't end up with a lower gpa because of this rule
 
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I want to give a heads up to those who are re-applying to DO this cycle.

AACOMAS has two options to either carry over your old application or start a completely new one. At first having it carry over sounds like the best idea and easier thing to do. But be careful, carrying over your application from last year has a caveat with it.

IF you decided to retake some courses between the time your 2015-2016 application was verified, you will NOT be able to go back to previously verified coursework and edit them to mark them as repeated. Here is the fine print from AACOMAS:

If you have chosen to start fresh, you will be taken to a blank application. If you choose to carry over data, you may now select which data points to carry over, with some restrictions. Colleges attended and coursework information, as well as attached transcripts, are required to be brought over. Completed coursework which has been verified will not be able to be edited. Information which AACOMAS is not allowed to carry forward will not be provided as a selectable option, such as letters of evaluation, personal essays, or school specific information.

Any courses verified in the previous cycle will be locked, but you will be able to add, edit and delete unverified courses, including those listed as planned/in-progress last cycle

So in my case, I decided to retake a couple of courses this spring semester that I originally took in 2013. Because in summer of 2015 I wasn't sure what classes I was going to take 9 months ahead, I didn't mark these 2 courses as "Repeated" with Zero in the credit column.

So if I were to select the "carry over" option, I would NOT be able to have these newest grades replace the old ones.

I am going to call AACOMAS tomorrow to make sure of this, but going by the rule book I will have to do a completely new application.

I Just want to give anyone else in a similar situation as mine a heads up.
Interesting. Thanks for giving all the 17' applicants a heads up.
 
So, if we had all of our retake courses squared away last year and haven't taken any new coursework since, we should be ok?
 
Correct^^

So I am on the phone with AACOMAS and it looks like I will have to do a fresh new application. 😡
 
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This changed on Wednesday. After I had already submitted my application. And I was told on Monday and Tuesday this wouldn't be the case.
My GPA has dropped nearly 0.8 because of this.
Even the AACOMAS manager I spoke to said it was unreasonable. I've emailed and left messages with AACOM directly.
I can't believe this may cost me this application cycle.
 
Sooo, I made the mistake of reusing my old application because I didn't know anything about this. I called AACOMAS today and they said that they weren't able to change the coursework so I'm wondering where I should go from here. I absolutely need this new coursework. Does anyone have any advice? I was thinking of making a new account and new application outright and seeing what happens but I'd like to know what others think I should do.
 
Sooo, I made the mistake of reusing my old application because I didn't know anything about this. I called AACOMAS today and they said that they weren't able to change the coursework so I'm wondering where I should go from here. I absolutely need this new coursework. Does anyone have any advice? I was thinking of making a new account and new application outright and seeing what happens but I'd like to know what others think I should do.
I was on the phone with them for an hour today. We can't open a new account, its considered fraud... apparently AACOM made the policy change and AACOMAS can't do a thing about it . I checked my instructions that I printed out yesterday, and at 9am, this fine print wasn't on there.... what a complete mess.
 
Seriously...well I wonder if it would be worth sending an email to all schools I apply to explaining what AACOMAS did then once the applications are released. Or what. I'm so upset about this, these new courses would have made a huge difference in my GPA. I don't know what to do. 🙁
 
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AACOMAS has always been beta since it's new introduction last year. It is best to wait for things to settle before people start applying.

It won't matter if you submit your application in May up until the second week of June. Medical schools will receive the applications at the same time.

You can get all the other stuff done without using AACOMAS (like getting LORs, writing up your PS). It literally only takes at most an hour to fill everything out once you have everything completed.
 
AACOMAS has always been beta since it's new introduction last year. It is best to wait for things to settle before people start applying.

It won't matter if you submit your application in May up until the second week of June. Medical schools will receive the applications at the same time.

You can get all the other stuff done without using AACOMAS (like getting LORs, writing up your PS). It literally only takes at most an hour to fill everything out once you have everything completed.

Complete agree with you on all those points! The issue is that for anyone who created a re-applicant profile on the first day, hoping to fix any retake grades, they no longer can do so because of this last minute policy change. Whether or not you've submitted the application already isn't really the issue at this point-anyone who rolled over yesterday now has this problem. I didn't see it when I checked the fine print before I rolled over my app at 9am. yesterday...
 
Complete agree with you on all those points! The issue is that for anyone who created a re-applicant profile on the first day, hoping to fix any retake grades, they no longer can do so because of this last minute policy change. Whether or not you've submitted the application already isn't really the issue at this point-anyone who rolled over yesterday now has this problem. I didn't see it when I checked the fine print before I rolled over my app at 9am...

Yeah, I know. It is very unfortunate, but being super early to start filling out AACOMAS in this case will not pay off. AACOMAS flip-flopped policies last cycle too.
 
Seriously...well I wonder if it would be worth sending an email to all schools I apply to explaining what AACOMAS did then once the applications are released. Or what. I'm so upset about this, these new courses would have made a huge difference in my GPA. I don't know what to do. 🙁

I would keep trying to talk with the higher ups at AACOMAS.

But worse case scenario is that you should notify the DO schools you are applying to and inform them of the situation. Even though they'll have to by what your aacomas gpa is reported as, at least you can keep them in the loop about it.

Don't stay quiet about it. You have to be an advocate for your application, in a respectful & professional manner of course.
 
Yeah, I know. It is very unfortunate, but being super early to start filling out AACOMAS in this case will not pay off. AACOMAS flip-flopped policies last cycle too.

Agreed, but I don't see any issues with filling stuff out right now and getting transcripts sent in since that seems to take the longest. But yes, wait before hitting submit.
 
I would keep trying to talk with the higher ups at AACOMAS.

But worse case scenario is that you should notify the DO schools you are applying to and inform them of the situation. Even though they'll have to by what your aacomas gpa is reported as, at least you can keep them in the loop about it.

Don't stay quiet about it. You have to be an advocate for your application, in a respectful & professional manner of course.

Right, I sent them an email, I might call again tomorrow to see if I can speak with someone else. I tried calling again today but got stuck with the same person. I don't intend to roll over and let this happen.
 
Right, I sent them an email, I might call again tomorrow to see if I can speak with someone else. I tried calling again today but got stuck with the same person. I don't intend to roll over and let this happen.

So can you describe here specifically what happened?

ie, did you just finish a class that you wanted to count as a repeat on a class you took several years ago? And is the class taken at different universities?
 
So can you describe here specifically what happened?

ie, did you just finish a class that you wanted to count as a repeat on a class you took several years ago? And is the class taken at different universities?

Yes, I applied last year and submitted my transcript from my undergrad university, it was verified by AACOMAS.

This year, I rolled my application over and copied all of the information because most of it was the same (personal info, undergrad transcript, etc.), I only needed to add information (new coursework, new activities, new personal statement, etc). I retook undergraduate courses at a different university and intended to add this information to the application. You should be able to enter the original course as 0.00 credits and put the new, retaken course as the only one with credits and mark them as retakes when you finalize your application. Because my undergrad transcript has already been verified it is "locked" and I cannot edit the credits, meaning that both courses will be calculated into my GPA instead of just the retake.

This is what it looks like: I just need to be able to edit the credit hours, AACOMAS is claiming that they can't alter it on their end either.
 
Thank you for sharing. That will help others in your situation as well.

I don't understand why AACOMAS has to make some very simple things so difficult. I also don't understand at all why it would be an issue to allow a re-applicant to modify retaken coursework.

It might be a simple overlook by the policy makers.

Either way This is extremely frustrating.
 
For everyone in this thread, I've been contacted by the AACOM Director of Application Services, Recruitment & Student Affairs, Stephanie Wurth, who is looking into this. I recommend everyone else do the same so they have an idea of how many people this has affected!
[email protected]
 
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For everyone in this thread, I've been contacted by the AACOM Director of Application Services, Recruitment & Student Affairs, Stephanie Wurth, who is looking into this. I recommend everyone else do the same so they have an idea of how many people this has affected!
[email protected]

Will do, thank you for the email. I hope that if people contact them about the issue they'll allow the change, it doesn't seem fair otherwise since there was no sort of warning that this would happen and it really does make such a significant difference in GPA calculation.
 
Sooo, I made the mistake of reusing my old application because I didn't know anything about this. I called AACOMAS today and they said that they weren't able to change the coursework so I'm wondering where I should go from here. I absolutely need this new coursework. Does anyone have any advice? I was thinking of making a new account and new application outright and seeing what happens but I'd like to know what others think I should do.
Call to ask a different operator, they often have conflicting opinions between people.
 
Does anyone know if there have been any changes in the AACOMAS grade replacement policy?
 
Does anyone know if there have been any changes in the AACOMAS grade replacement policy?

Not from last year. They should still replace grades retaken at the same or different institution.

The issue right now is dealing with re-applicants.
 
For everyone in this thread, I've been contacted by the AACOM Director of Application Services, Recruitment & Student Affairs, Stephanie Wurth, who is looking into this. I recommend everyone else do the same so they have an idea of how many people this has affected!
[email protected]


Yes. Do contact them. But remember to be respectful, professional, but firm in your position that this is Not right.

There is no reasonable justification to block new retakes from old courses if someone is a re-applicant wanting to carry over last year's application.
 
^^See I don't understand the arbitrary line in the sand AACOMAS has drawn on fixing repeats on previously verified coursework at the Same College, BUT not at different colleges. What difference does it make? What is their justification for fixing repeats at the same college but not at different colleges?

If repeating a course originally taken at school X and retaking at school Y is fine for us to input ourselves in the original application, why would it make a difference if you are a reapplicant??

The only thing I can think of is that the onus is on them instead of us when classifying courses as "repeated" and the credit hours changed to "zero"
 
This:


is listed on http://help.unicas.com:8888/aacomas...mas-account/re-applying-to-aacomas/index.html that page of the application instructions, I might just be paranoid but I don't recall seeing that a few hours ago when I first looked at the page.

It wasn't. It wasn't on there yesterday at 6am, when I first checked, or 9am when I successfully rolled over my application. Whenever they made this arbitrary decision to change the policy, it was AFTER the application had opened, and the FAQs did not reflect this until much later, it would appear.
 
^^ AACOMAS did a similar thing last year. @Stephanopolous and I had a situation in which we had two courses taken at the SAME school but the course prefix was changed because of the department renaming it self. Everything else about the course was exactly the same.

So after we submitted and paid, AACOMAS then placed a notice that courses retaken at the SAME school had to match perfectly or it wouldn't count. So we both had to have our respective schools email (on official school letter head) explaining the department name changing. After AACOMAS received that letter then they counted the retake.

But what was frustrating is that AACOMAS made this change well after applications opened up and people had paid/submitted their apps. Then after the fact they make this random policy change...
 
Hopefully you and I can get this fixed since we rolled the application before this issue was posted in the FAQ, I rolled mine over at 4:24 PM yesterday. It's not fair if we did this without being warned about it. I haven't paid or submitted my app yet.
 
If anyone has screen shots or emails regarding this issue, please make Stephanie aware. My paranoid self-so paranoid I triple checked this question before applying to roll over my account- is kicking herself for not screenshooting the FAQs as they were visible yesterday...
 
^^See I don't understand the arbitrary line in the sand AACOMAS has drawn on fixing repeats on previously verified coursework at the Same College, BUT not at different colleges. What difference does it make? What is their justification for fixing repeats at the same college but not at different colleges?

If repeating a course originally taken at school X and retaking at school Y is fine for us to input ourselves in the original application, why would it make a difference if you are a reapplicant??

The only thing I can think of is that the onus is on them instead of us when classifying courses as "repeated" and the credit hours changed to "zero"

^^ AACOMAS did a similar thing last year. @Stephanopolous and I had a situation in which we had two courses taken at the SAME school but the course prefix was changed because of the department renaming it self. Everything else about the course was exactly the same.

So after we submitted and paid, AACOMAS then placed a notice that courses retaken at the SAME school had to match perfectly or it wouldn't count. So we both had to have our respective schools email (on official school letter head) explaining the department name changing. After AACOMAS received that letter then they counted the retake.

But what was frustrating is that AACOMAS made this change well after applications opened up and people had paid/submitted their apps. Then after the fact they make this random policy change...

Im sorry if I'm not reading this correctly, does this mean you can no longer take the same course at a different institution for grade replacement?
 
Im sorry if I'm not reading this correctly, does this mean you can no longer take the same course at a different institution for grade replacement?

Incorrect. ---Sorry for my poor grammar. In the middle of finals right now.

So basically you can still take a retake at different universities and it should replace it fine.

The problem here is specifically for those who already applied, had their classes verified, and are using the re-application "roll-over" feature.


For example: This spring I took two classes at College Y that I am using as a repeat to replace some classes I took several years ago at college X.

Since I applied last year and didn't retake these two courses yet, I didn't mark them as "repeated" and didn't put a 0 in the credit box.

So if I use the roll over feature, AACOMAS will NOT let me go back to those two classes taken at college Y and mark them as "repeats" and change the credits to 0. They will just get averaged in with my spring grades at college X instead of properly replacing the new with the old.

Now say if I took these two courses at college X several years ago, and retake them at college X this spring and decide to use the "roll-over" function, then AACOMAS will go in themselves and change the original credits to 0 and mark them as "repeats".

So for those who are RE-applying and repeated courses at Different universities during the fall of 2015/spring 2016 then they will have to do the "fresh start" and redo the whole application again, send in transcripts again, and remark every class they retook as "repeated"
 
Im sorry if I'm not reading this correctly, does this mean you can no longer take the same course at a different institution for grade replacement?
My understanding is that they are saying that if you are a reapplicant and you choose to reuse parts of your application from last year they are not allowing you to use the same course at a different university as a replacement because your transcript has previously been verified by them and supposedly cannot be altered (I have no idea why this is somehow a different situation than if you had retaken the courses at the same institution).

Again, my understanding is that this is an issue with the application itself. If instead I had scratched my entire application I would be allowed to make the changes. Therefore you CAN take the same course at a different institution, they are just not allowing people reusing their previous application to mark it correctly because the transcript is locked. I was not warned that I would be unable to mark my previous attempts as 0.00 credits before I chose to reuse my application, otherwise I obviously would not have done it.

If you're confused by that then we are in the same boat, I thought I was losing my mind when I was on the phone with AACOMAS.
 
My understanding is that they are saying that if you are a reapplicant and you choose to reuse parts of your application from last year they are not allowing you to use the same course at a different university as a replacement because your transcript has previously been verified by them and supposedly cannot be altered (I have no idea why this is somehow a different situation than if you had retaken the courses at the same institution).

Again, my understanding is that this is an issue with the application itself. If instead I had scratched my entire application I would be allowed to make the changes. Therefore you CAN take the same course at a different institution, they are just not allowing people reusing their previous application to mark it correctly because the transcript is locked. I was not warned that I would be unable to mark my previous attempts as 0.00 credits before I chose to reuse my application, otherwise I obviously would not have done it.

If you're confused by that then we are in the same boat, I thought I was losing my mind when I was on the phone with AACOMAS.

You explained it better than I did lol.

The problem I see here is that this is such a specific issue that it will only hit a minor few so AACOMAS probably won't care enough to make it right.

Of course I am more cynical at this point. But even though this is happening to a small minority of re-applicants doesn't make it right
 
I think AACOMAS will pull through eventually, like they did last year with grade replacement issues that a lot of people experienced.
 
Wow it seems that AACOMAS did not improve from last year. My GPA dropped last year because of the same issue of taking a repeated course at a different University and I labeled it wrong initially in the app. When I called to fix it they said they could not fix it because the course was from a different school, but if it was from the same school they could fix it... This policy is really annoying especially after spending a lot of money/time on the apps and retaking classes and they refuse to do an easy fix. What I did was email all the schools I applied to and told them of the error so they are aware. I think that schools will understand some of the annoying errors that come along with applications. Good luck everyone.
 
You explained it better than I did lol.

The problem I see here is that this is such a specific issue that it will only hit a minor few so AACOMAS probably won't care enough to make it right.

Of course I am more cynical at this point. But even though this is happening to a small minority of re-applicants doesn't make it right

I thought more about who this issue will impact: anyone who rolled over their app without the stability, opportunity, financials, ect. to stay in one place and complete prerequisites at the same school. Which suggests this policy could disproportionately impact nontraditional and disadvantaged students who were already unsuccessful last year. These students had their transcripts verified as part of that cycle in order to better their chances in any way they could, and are now realizing this policy made all that effort null.

To have AACOMAS make this policy change without warning just isn't right. And even its a just a minority of re-applicants, it deserves to be addressed.
 
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I thought more about who this issue who impact: anyone who rolled over their app without the stability, opportunity, financials, ect. to stay in one place and complete prerequisites at the same school. Which suggests this policy could disproportionately impact nontraditional and disadvantaged students who were already unsuccessful last year. These students had their transcripts verified as part of that cycle in order to better their chances in any way they could, and are now realizing this policy made all that effort null.

To have AACOMAS make this policy change without warning just isn't right. And even its a just a minority of re-applicants, it deserves to be addressed.

Well said!
 
I thought more about who this issue will impact: anyone who rolled over their app without the stability, opportunity, financials, ect. to stay in one place and complete prerequisites at the same school. Which suggests this policy could disproportionately impact nontraditional and disadvantaged students who were already unsuccessful last year. These students had their transcripts verified as part of that cycle in order to better their chances in any way they could, and are now realizing this policy made all that effort null.

To have AACOMAS make this policy change without warning just isn't right. And even its a just a minority of re-applicants, it deserves to be addressed.

Well technically, it didn't make their efforts null. What this did was made it so the grades got averaged, not replaced. It will probably just make their GPA lower than it could've been, but still higher than what was before if they did better this time around. This rollover feature was really for those reapplicants who did not do retakes.

The problem is that this just creates an unfair advantage to reapplicants who selected to start over fresh and new applicants.

In any case, yes, I agree this should be fixed. I can tell you I was put at a disadvantage last year because my school had a different grading system (half step grading) and caused my grades to be lower because half step grades are in increments of .5 and AACOMAS only counted it as .3. I had no way to fight it.

For example, my school graded like this: A, B+, B, C+ C, etc. There were no minus grades, so technically it was a half step grading system (which my school assigned as 4.0, 3.5, 3.0, 2.5, etc.) AACOMAS won't see it like that and assigned all B+ grades as 3.33 instead of 3.5 as it should've been. AACOMAS did have a rule for those who assigned half-step grades such as (A, AB, B, BC, C, etc) did count as 4.0, 3.5, 3.0, 2.5, etc., which was exactly how my school worked. They still refused to change it even though my school listed it on my transcript AND the previous year's AACOMAS allowed this before it was switched last year.
 
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Just off the phone with an AACOMAS rep. She confirmed that AACOMAS was aware of the issue and that they had received many messages from students in similar positions. She collected my telephone information and said they were collecting information 'to take to their board' (her words) via her supervisors.

Please continue to advocate for your application so this can be fixed! AACOM and AACOMAS are far from perfect and we owe it to ourselves to have our applications reviewed under the same guidelines as everyone else. I included the Director's email further up, but here it is again:

AACOM Director of Application Services, Recruitment & Student Affairs, Stephanie Wurth-[email protected]
 
Email from AACOMAS:

Thank you for reaching out regarding the AACOMAS repeat policy for Re-applicants. Unfortunately, if you have created a Re-Applicant account we are not able to go back to previously verified coursework and zero out initial attempts of repeated courses at different schools. The repeat policy for Re-Applicants is the same policy we had in place last application cycle during the Academic Update periods. We posted this information in our instructions prior to the launch of the new cycle, please see the link to the instructions below.


Re-Applying to AACOMAS instructions:

http://help.unicas.com:8888/aacomasHelpPages/instructions/starting-an-aacomas-account/re-applying-to-aacomas/index.html


0



If you have already created a re-applicant account and selected to carry over all of your information from last cycle, unfortunately we are not able zero out your previously reported repeats across schools. As a workaround at this time, if you would like us to consider your repeats across schools for previously verified coursework you have the ability to create a new AACOMAS application. Please note that if you do chose to create a new account you will be required to send in new transcripts. If creating a new application is the route you choose, I am more than happy to send you a pdf of your application from last cycle as a guide to filling out your new application.


Please let me know if you have any questions.

Thank you,

Nicole Iarossi
Customer Solutions Manager

Liaison
[email protected]

_________________________________________________________________________________________________________________________

I have responded by explaining the policy was not clearly visible when the application opened, nor was it appropriately communicated. If they will refund my application fees and allow me to open a new application, that is what I will most likely do. However, for everyone's sake, I do not consider this matter closed. Wanted to update everyone!
 
Email from AACOMAS:

Thank you for reaching out regarding the AACOMAS repeat policy for Re-applicants. Unfortunately, if you have created a Re-Applicant account we are not able to go back to previously verified coursework and zero out initial attempts of repeated courses at different schools. The repeat policy for Re-Applicants is the same policy we had in place last application cycle during the Academic Update periods. We posted this information in our instructions prior to the launch of the new cycle, please see the link to the instructions below.


Re-Applying to AACOMAS instructions:

http://help.unicas.com:8888/aacomasHelpPages/instructions/starting-an-aacomas-account/re-applying-to-aacomas/index.html


0



If you have already created a re-applicant account and selected to carry over all of your information from last cycle, unfortunately we are not able zero out your previously reported repeats across schools. As a workaround at this time, if you would like us to consider your repeats across schools for previously verified coursework you have the ability to create a new AACOMAS application. Please note that if you do chose to create a new account you will be required to send in new transcripts. If creating a new application is the route you choose, I am more than happy to send you a pdf of your application from last cycle as a guide to filling out your new application.


Please let me know if you have any questions.

Thank you,

Nicole Iarossi
Customer Solutions Manager
Liaison
[email protected]

_________________________________________________________________________________________________________________________

I have responded by explaining the policy was not clearly visible when the application opened, nor was it appropriately communicated. If they will refund my application fees and allow me to open a new application, that is what I will most likely do. However, for everyone's sake, I do not consider this matter closed. Wanted to update everyone!


I want to know what specifically is their justification/reasoning for this silly rule.

At least though they will let you create a new account/application. So that is little silver lining.
 
I also received the same copy paste response that babs did, I had not paid for my application (thank god) so I am just creating a new account.

I do still think people should call or email AACOMAS before doing anything so they are aware of the scope of the problem and you take steps to ensure that you are not accused of committing fraud with multiple accounts.

Not sure why it has to be such a production.
 
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I want to know what specifically is their justification/reasoning for this silly rule.

At least though they will let you create a new account/application. So that is little silver lining.

I can see what the justification is....

It makes their lives easier so they don't have to go through verification process again. They can streamline things quicker this way and be more efficient. Not every reapplicant has retaken courses.

Some applicants just have more courses (not retaken) to add onto their transcript.
 
I can see what the justification is....

It makes their lives easier so they don't have to go through verification process again. They can streamline things quicker this way and be more efficient. Not every reapplicant has retaken courses.

Some applicants just have more courses (not retaken) to add onto their transcript.

Efficiency is not an excuse for inaccurate reporting of any applicant's grades.
 
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