Wow! Great question. I wish I had a good list at the beginning of my career rather than assembling this stuff down the line. Everyone needs a file with all this stuff. Even if you don't change jobs credentialing, recredentialing, getting a new license or DEA or state pharm card if you need it can be nightmares without this.
- A procedure log and an ultrasound log are good ideas. Most places will credential you as a BC/BE EP with these as core privileges which means you are assumed to be able to do them based on your board certification. Most, but certainly not all. Another question is when can you quit tracking this stuff? I'm not sure. Hopefully others have some insight on that.
- All your merit badges. I know they shouldn't be required but often they are. Some places require that you've had them but not maintain them so keep the old ones.
- Keep a copy of all your old Certificates of Insurance (COIs). They want these.
- Keep a list of the hospitals at which you have and have had privileges. The list needs to include the number for the medical staff office as that's who they'll want to talk to. Just type this up and save it. You can move facilities from active to past as needed. For past ones provide a reason for leaving like "Contract changed," "Moved away" or "Finished residency." They will read these as "Was not thrown off staff for criminal activity or incompetence." which is what they really want to know.
- Scan every document you get immediately to a .pdf. It's so much easier to just go pull these out of a file when you need them and attach them to an email. This includes licenses, DEAs, Board Certs and board eligibility letters, etc.
- Have a .pdf copy of your CV and a decent head shot ready to go.
- Vaccinations, titers and TB tests. Everyone forgets about those.
- Malpractice worksheets for cases if you have any.
I'm sure others will think of more.
