ERAS etiquette/ accepting or rejecting interviews

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ABCfib

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Hi all,

I hope I could get some of your ideas and impressions about how to handle some decisions regarding interviews.

I am having some troubles where to put myself within the attitude scale towards this ERAS application process. I gather from some posts that there's kind of a continuum out there, for example in answering interview invites. Some people say that the invited person should get back to the program within the day, some say that you can wait as long you want and even respond after a month (granted, with the danger of having lost the spot). Ultimately, I would see myself more in the position of playing it fair and responding immediately, but my fear is that this will get me into trouble later on. I applied to A LOT of places and have heard back from some of my safety schools, but nothing from my dream schools. This may change in November, but it also may not. Therefore I don't want to blow off the invitations I have received so far, but if I take them I might get myself into time/travel/money problems later on.

Is it now basically possible to cancel an interview that you have accepted some time ago (or is this an ABSOLUTE no-no)? How often is it possible (for IM) to change the interview date later on during the interview session? Is there usually a surge of interviews coming in around November or is it more that most of the stuff has already settled down and you should not expect too much (in an example where you have applied to >40 programs)? Have people initially not responded to interview invitations and then contacted the program some weeks or even months afterwards (and were they successful)?

Sorry to bother you guys with that, but I'm trying to get a feeling for the general etiquette in these things.

Thanks!
 
Is it now basically possible to cancel an interview that you have accepted some time ago (or is this an ABSOLUTE no-no)?

I'm pretty sure this is okay as long as you do it as early as possible and as diplomatically as possible.

Even if it's a week notice, that's one week where they can offer that interview spot to someone else.

An absolute no-no would be accepting an invite and no-showing.
 
I'm pretty sure this is okay as long as you do it as early as possible and as diplomatically as possible.

Even if it's a week notice, that's one week where they can offer that interview spot to someone else.

An absolute no-no would be accepting an invite and no-showing.

Completely agree!

If you know you don't want to end up there and have an interview invite, you need to cancel it right away (phone or e-mail---it doesn't matter). What might be considered a "safety" school to you, could be considered a dream school to another applicant.

Do not accept an interview invite and then no-show.

I've had to cancel a few interviews already, and have not run into any problems.
 
How often is it possible (for IM) to change the interview date later on during the interview session?

At this point, my significant other has not encountered any problems with rescheduling IM interviews (to coordinate travel for couples match) as it is early in the interview season. Program coordinators have not really asked questions and even have expressed understanding for scheduling difficulties. I imagine that preferred dates may be more difficult to obtain later in the season.
 
I applied reasonably early and am applying for family med (yah!). Anyway, I got alot of invites to the places I wanted to go, even with a letter missing. When the last letter got uploaded there were a few more from the top programs I was interested in.

So, for me I had all the interviews I was interested in plus a few extras just for exercise and the heck of it. I am now starting to decline interviews, but that's because I already have the ones I want plus the extras.

It does feel weird to decline but I have been honest and stated that I was feeling somewhat overwhelmed with interviews and thank you very much for inviting me, etc. I try and be honest and sincere, it's still another human being at the other end of the email and I think most people understand these things. Everyone's situation will be different, but being honest should work well.
 
It is absolutely NOT rude to cancel an interview. It is OK not to accept interview invites also...just tell them you have too many and greatly appreciate the opportunity but that you can't accept all your invitations. I had to do this with fellowship interviews...and was happy to be in that position.

If you cancel, you should do it soon enough that they can hopefully schedule another person (so not 1 or 2 days before hand, etc.). An absolute no-no is to not show up at the interview...believe it or not, this occasionally happens even in fellowship interviews.

I usually tried to respond within a couple of days of getting the invite email...otherwise the good dates like Monday and Fridays get taken. Sometimes you can reschedule later, or switch your date, but don't count on it.
 
Hey guys,

thanks for all your replies. Everything was very helpful! I'm relieved to see that most people here share the same opinion about that topic (which is the one I was hoping for). Regarding accepting interviews and not showing up, I completely agree with the posters and also consider it an unfair action when the interview slot could be given to another person.

Unfortunately, I didn't do my homework properly and underestimated the importance of the ECFMG certification (yes, us IMGs ;-)
I recently checked with a couple of my favorite programs and learned that they discard applications without the certification, and there is nothing one can do about it (sad for me since my app is otherwise complete but my certification will only become available around January/February..... "just in time"). I was counting on one program stating that they just expect applicants to be certified by the time the ROL needs to go out, but these are apparently the minority.
Consequently, I guess I shouldn't expect too much from November (but hope dies last).... so now I will hold on tight to the few invitations I've received so far...

Good luck to everybody out there!
 
It is absolutely NOT rude to cancel an interview. It is OK not to accept interview invites also...just tell them you have too many and greatly appreciate the opportunity but that you can't accept all your invitations. I had to do this with fellowship interviews...and was happy to be in that position.

If you cancel, you should do it soon enough that they can hopefully schedule another person (so not 1 or 2 days before hand, etc.). An absolute no-no is to not show up at the interview...believe it or not, this occasionally happens even in fellowship interviews.

I usually tried to respond within a couple of days of getting the invite email...otherwise the good dates like Monday and Fridays get taken. Sometimes you can reschedule later, or switch your date, but don't count on it.

How about like 10 days before? I scheduled this interview before I had many, but I really don't want to go to this particular program....not only is it in a place that I don't want to be, it's small, not a children's hospital (I'm applying in peds), and I have 15 other interviews scheduled at this point. I really don't want to go, but worry that 10 days is too soon to cancel. Is it better to cancel kind of close to the date, or go, even though you have no intention of ranking the program above dead last? Thank you for your help, everyone!
 
I'd still cancel 10 days ahead. Someone local might be able to attend the interview day with that kind of notice.

Besides, even if they can't fill the slot, it's a waste of their time and yours if you're really not interested.
 
elr,
definitely you can still cancel.
If you are confident you have enough interviews (sounds like you have plenty especially if you are a US grad).
You should still cancel.
Even a week before would still be OK in my book.
 
Yes, you should cancel. Even if they have no chance to fill the slot, it is rude and is the sort of thing that gets spread around if you don't make the (nanoscopic) effort to send an email/make a phone call to cancel your interview.

Remember than you're not just wasting the time of the PD/PC but all the people who put a 30-60 minute slot in their busy day to interview you.

Even if you decide on Monday that you don't want to interview on Wednesday, you should call to cancel.
 
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