Canceling interviews at the last minute

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Setting up an internet interview opening exchange will not work. “I’m not coming, but the good news is that this guy will be there” isn’t going to work. We have a couple of hundred people on a wait list and have already prioritized who we will ask to come in. Despite my talents with tea leaves and chicken guts, so far my prediction about massive cancelations has been wrong. We have only had a trickle. Still, a 10:1 ratio of interviews to slots may be a lot less safe or a lot less overkill this year if the top applicants begin to go on 20+ interviews and the run of the mill fairly good people only get 7 or 8 interviews. I will continue to predict a wild scramble this year. Once about 8 years ago, I went below 10:1 for my slots. Fortunately we had about 13:1.

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Setting up an internet interview opening exchange will not work. “I’m not coming, but the good news is that this guy will be there” isn’t going to work. We have a couple of hundred people on a wait list and have already prioritized who we will ask to come in. Despite my talents with tea leaves and chicken guts, so far my prediction about massive cancelations has been wrong. We have only had a trickle. Still, a 10:1 ratio of interviews to slots may be a lot less safe or a lot less overkill this year if the top applicants begin to go on 20+ interviews and the run of the mill fairly good people only get 7 or 8 interviews. I will continue to predict a wild scramble this year. Once about 8 years ago, I went below 10:1 for my slots. Fortunately we had about 13:1.

Saying things like this is making me not want to cancel interviews. It's impossible to know what a "safe" number is when there are people going on 20+. I've had ~18 invites, about 6 of which are still for January, feasibly I only really want to go on like 2-3 of them and need to make decisions soon, but I'm getting nervous about not matching for only ranking like 8 places now.
 
I don't care, I canceled and will be canceling more cause I'm confident Merry Christmas. Edit: Plus going to places you know you won't be a good fit and you are only using as safety is a waste of everyone's time. They know you won't go, and you know you don't want to go
 
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Saying things like this is making me not want to cancel interviews. It's impossible to know what a "safe" number is when there are people going on 20+. I've had ~18 invites, about 6 of which are still for January, feasibly I only really want to go on like 2-3 of them and need to make decisions soon, but I'm getting nervous about not matching for only ranking like 8 places now.

What he said and what have been reported pretty much agrues the opposite: the more programs people apply to, interview at and rank... The father most programs fall on their list. When people cancel interviews last minute and aren't replaced, it ups the chances for everyone who interviewed there. When a program has to interview > 10:1 to fill… almost anyone who interviewed there and wanted it would have a spot.
 
I agree that it's theoretically better for applicants and worse for programs if people are going on so many interviews. Programs can only interview so many applicants, and if their top 100 people have each interviewed at 20 programs then their level of certainty about getting any one of them decreases substantially. Programs that are used to being in the top 3 of most applicant's ROL could potentially end up much further down if these applicants are interviewing at a wider range of programs geographically. Meanwhile the applicant only looses money from travel for visiting all those places, but also shuts out other applicants who might be ending up with fewer interviews. Your chances for matching at any given place go up if you assume that people will have different priorities in how they are ranking those 20 programs. Otherwise the top 5-10 programs would look pretty much the same as they always have and the next 10 might have to go farther down their lists than in years past. Thankfully many of us visit the same programs and don't rank them exactly the same!

That said, for those of us who over applied and found ourselves both having too many interview offers to juggle, and also being on multiple waitlists, it's a pleasant surprise to be wanted, but somewhat logistically complex as far as the decision making process for when to cancel interviews. I like to think that all things being equal, once you have the interview spot (waitlist or first round), it's your chance to make the case for yourself and for them to realize why you are a good fit for their program, particularly for places where you were a good fit to begin with but maybe were missing a CK score or something else that prevented a first round invite.

As I've gone through the interview process I've thought a lot about what my priorities are for life in the next 4 years. I found myself going through the remaining interviews I had signed up for and canceling all of them that required significant travel and that I was likely to rank below most of the programs I have already interviewed at. It feels weird to cancel interviews at places that might theoretically have more to offer than some of the places I've already visited, but I like to think that someone will be really excited for that invite. Hopefully some of the people holding onto interviews at some of the places I'm still waiting on closer to home will feel the same way. In short, if you already have visited at least 9 programs you are planning to rank, don't be afraid to cancel January interviews now. Consider it your Christmas (or whatever holiday you celebrate) present to your fellow applicants, and also to the people working at the programs who then don't have to place people in spots at the last minute!
 
So I just decided to cancel an interview 3 business days out. I feel terrible about it but I honestly just came to the realization today that the chances of me ranking this program in my top 5 is fairly slim and I don't want to waste their/my time and take a spot from someone else who might be more interested.

My question is, should I email them tonight (and if I do, any recommendations on what to say?) or call the program coordinator first thing tomorrow morning or do both?

I hate being unprofessional and rude.
 
So I just decided to cancel an interview 3 business days out. I feel terrible about it but I honestly just came to the realization today that the chances of me ranking this program in my top 5 is fairly slim and I don't want to waste their/my time and take a spot from someone else who might be more interested.

My question is, should I email them tonight (and if I do, any recommendations on what to say?) or call the program coordinator first thing tomorrow morning or do both?

I hate being unprofessional and rude.

Do both. Apologize for the late notice, but email and call ASAP because the sooner they hear, the sooner they can invite someone else, or free up their faculty time.
 
I suspect most people who cancel within 2 weeks have known far earlier that they are not interested in a specific program and have just postponed finalizing the decision. Hence why it is a professionalism issue. Within the two week period I have already expended my critical resources and time making a schedule, preparing material, etc. The amount saved on my end is minimal at that point when an applicant cancels.

Eh... not necessarily. I feel a little bad because I'm canceling something about a week and a half away... because I got a waitlist offer from a program that I'm more interested in for the same day. I was interested in the program, I'm just less interested than the one I've decided to interview at. I feel bad, but the system isn't perfect.
 
Eh... not necessarily. I feel a little bad because I'm canceling something about a week and a half away... because I got a waitlist offer from a program that I'm more interested in for the same day. I was interested in the program, I'm just less interested than the one I've decided to interview at. I feel bad, but the system isn't perfect.

Just curious: with this interview switcheroo, how many will you have gone on in total?
 
Just curious: with this interview switcheroo, how many will you have gone on in total?

This is my 9th and I have one more for a total of 10. I told myself I wouldn't go on more than that at the beginning of this and I'm sticking to it. I declined some as they came in, and around Christmas I narrowed my January invites down to the 2 I was most interested in.
 
what if you are sick the night before or the morning of. is last minute cancellation/reschedule usually okay?
 
what if you are sick the night before or the morning of. is last minute cancellation/reschedule usually okay?

Dear Program Director:

I am writing to inform you that on the eve of my scheduled interview, I am going to develop chills and fevers, and on the morning of I will have uncontrollable diarrhea. I am, therefore, hoping you will accommodate another interview date. I thought it would be rude to make this request on the day of my scheduled interview. Hopefully 2 weeks notice will be enough to accomplish the reschedule and have another applicant take my slot.

Warmest Regards,
Applicant #3271
 
what if you are sick the night before or the morning of. is last minute cancellation/reschedule usually okay?
Use common sense. If you are infectious and decently ill, then you will probably need to cancel your interview. We will understand. Depending on the numbers, we might not be able to offer you an interview slot later on. If it is something mild, it would likely be in your best interest to go to the interview.
 
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