Case Logs: Change in Defined Categories?

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SLUser11

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While entering cases today, I noticed that several procedures previously not in a "defined category" were suddenly counting for major credit. Specifically, tracheostomy did not previously count as a "Head and Neck" defined category case, but it seemed to do so for me today. Also, appendectomies and anorectal cases were counting in the "Alimentary tract" category, where I thought they did not in the past.

I can't be sure, but it seems like the ACGME's definitions are changing. Does anyone have more enlightening information on this subject? I feel like I might be going crazy.....

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They completely changed about a month ago - several of my categories almost almost doubled overnight. The other big difference I noticed is that all amputations now count as vascular cases - even toe amps. Not sure the new changes really make sense.



While entering cases today, I noticed that several procedures previously not in a "defined category" were suddenly counting for major credit. Specifically, tracheostomy did not previously count as a "Head and Neck" defined category case, but it seemed to do so for me today. Also, appendectomies and anorectal cases were counting in the "Alimentary tract" category, where I thought they did not in the past.

I can't be sure, but it seems like the ACGME's definitions are changing. Does anyone have more enlightening information on this subject? I feel like I might be going crazy.....
 
I also noted these changes, but while my defined cat numbers went up due to the changes, for some reason my total major case number went down (?!) The same thing happened to all the other residents here I have talked to, so I guess they are revamping the whole system ...I wish we had been informed before all the numbers changed!
 
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I noticed it about a month ago (some of my category numbers went up by over a hundred) and one of our program coordinators called ACGME to make sure everything was ok. A couple people in my class had a couple numbers decrease, but overall most of us had significant increases in most of our category credits. Sounds like they are planning to change category minimums in the near future (not this year's grads, but likely for grads in the next few years) and made many more things count as definied category credit as a result. Breast biopsies and hernias now count as well.

Also, they did away with the minimum number of peds appys and hernias as requirements...

Someone also said something about it being updated to reflect new ICD codes as well.
 
Also, they did away with the minimum number of peds appys and hernias as requirements...

.

they did??

i hadent heard that and its not reflecdte don the case log website

is this confirmed?
 
they did??

i hadent heard that and its not reflecdte don the case log website

is this confirmed?

Actually, when you go the the defined category credit report, on page 2, the area where they break down the peds and endoscopy numbers now shows "0" as the number for peds appys and hernias. My program confirmed it with ACGME as we thought it was a computer glitch at first. My coordinator was annoyed that we never got a notice about it.

However, if they do intend to increase the category credit requirements in the near future, they may change this back or pick some other number as the minimum...sounds like no one really knows what's going on with this as the change they did make was out of the blue.
 
They completely changed about a month ago - several of my categories almost almost doubled overnight. The other big difference I noticed is that all amputations now count as vascular cases - even toe amps. Not sure the new changes really make sense.

My trauma op cases went up by 15-20. Skin/soft tissue/breast went up a ton, too.

Sort of an unrelated question, but how many TA cases are you guys logging? I know a lot of the things we TA, we never log and don't count anyway (lines/tubes/PEGs, etc), but I've only logged 15 TA cases in the defined categories. I'm going to have to go back and see if I logged all the newly-relevant trachs and skin cases I TA'd, because they aren't seeming to show up.

I'm sure back in the good ole days, my TA numbers would have been a lot higher....
 
We have been told that we can only log TA cases as a PGY5 (I'm a 4) -- is that not the case everywhere?
 
That seems silly to me. If you TA a case, it really shouldn't matter what level you're at. According to the ACGME, you just have to be a "More senior resident."

I think if you are taking a junior resident through a case or procedure, then you should count it as a TA case, be you a PGY-2 or a PGY-5.
 
I agree that it makes sense to log any case in which you are taking someone through the procedure, but our program director made everyone who wasn't a 5 go through and change any cases they had logged as a TA -- oh well...
 
I agree that it makes sense to log any case in which you are taking someone through the procedure, but our program director made everyone who wasn't a 5 go through and change any cases they had logged as a TA -- oh well...

I guess that means the junior residents you TA'd through the case have to change all their case logs to reflect a first assistant role instead of surgeon junior. That sucks for them.
 
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I logged a lot of stuff this year as TA (then again, I'm a chief...lap chole TA extraordinaire). Since I'm over 50 TA cases, they no longer count for much of anything, and in truth I didn't log a fair number of cases I TA'ed. Once you get over 50, your total major cases no longer increase, it just changes your "TA" category number.

I've also been told that the TA cases only count to your total case number when you are a chief, but will increase your TA number if you log it earlier. Not sure on this one, since the system will let you log things as a TA no matter what PGY level you are (as opposed to surgeon chief, which the system won't let you log things as until you actually are a chief). I doubt it makes a difference in the grand scheme of things.
 
Yes, but once the senior graduates, the system "forgets" their data, so the junior can then change things back to surgeon junior.
 
It says that the senior takes credit as TA and the junior logs it as surgeon junior (if they were the one doing it).

This was the first time I had seen any rules about this stuff. I guess it is my fault for not looking it up. It says we can only claim credit for one procedure per day, but many people at my program say to count each procedure under a slightly different ID (like add an a, b, c). What are other people doing. How do you pick which one to count? Or is everyone else just cheating too (it seems like cheating if it isn't technically allowed).
 
I would find out how people in your program do it.

If multiple things were done, I personally put it all under the same heading and star one of them (in a category I'm short on, or for the 'biggest' procedure). However, if doing some things that are completely separate, I will log them separately---i.e. bilateral mastectomy---essentially 2 complete mastectomies, two incisions and closures, etc., so it should count as such. However, an ex lap/lysis of adhesions/bowel resection/ileostomy case would all be under one case since it was all for the same reason, same incision, etc. A portacath placement followed by something else, like a lumpectomy, I would technically count as two procedures, (however, since a port doesn't really count as a major case, I don't bother to log it separately).

Hope this helps.
 
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I would find out how people in your program do it.

If multiple things were done, I personally put it all under the same heading and star one of them (in a category I'm short on, or for the 'biggest' procedure). However, if I do some things that are completely separate, I will log them separately---i.e. bilateral mastectomy---essentially I did 2 complete mastectomies, two incisions and closures, etc., so it should count as such. However, an ex lap/lysis of adhesions/bowel resection/ileostomy case would all be under one case since it was all for the same reason, same incision, etc. A portacath placement followed by something else, like a lumpectomy, I would technically count as two procedures, (however, since a port doesn't really count as a major case, I usually don't bother to log it separately).

Hope this helps.

We do essentially the same thing at my program -- if it's a bilateral procedure we'll log two different cases. Or if it's a trauma and you open the belly and the chest, then I'll log them separately. Also, I'll adapt if I do 2 operations on the same person in the same day (i.e. got to OR for ex-lap, take back later that day for re-bleed, etc) Another thing I've seen people do is that if you convert a lap chole to an open, log a diagnostic laparoscopy AND an open chole (if you sweep the camera around the belly). I did know of one resident who would split every procedure down to it's components and log separately, but I personally think this is inaccurate and inappropriate. I generally think one incision, one logged case.
 
I would find out how people in your program do it.

If multiple things were done, I personally put it all under the same heading and star one of them (in a category I'm short on, or for the 'biggest' procedure). However, if I do some things that are completely separate, I will log them separately---i.e. bilateral mastectomy---essentially I did 2 complete mastectomies, two incisions and closures, etc., so it should count as such. However, an ex lap/lysis of adhesions/bowel resection/ileostomy case would all be under one case since it was all for the same reason, same incision, etc. A portacath placement followed by something else, like a lumpectomy, I would technically count as two procedures, (however, since a port doesn't really count as a major case, I usually don't bother to log it separately).

Hope this helps.

We do essentially the same thing at my program -- if it's a bilateral procedure we'll log two different cases. Or if it's a trauma and you open the belly and the chest, then I'll log them separately. Also, I'll adapt if I do 2 operations on the same person in the same day (i.e. got to OR for ex-lap, take back later that day for re-bleed, etc) Another thing I've seen people do is that if you convert a lap chole to an open, log a diagnostic laparoscopy AND an open chole (if you sweep the camera around the belly). I did know of one resident who would split every procedure down to it's components and log separately, but I personally think this is inaccurate and inappropriate. I generally think one incision, one logged case.

Correct me if I'm wrong, but I was always taught that you can only take credit for one procedure on any given patient during a 24-hour period. I think the number of incisions or complexity of individual procedures are irrelevant.

It sucks, because there will be times when you do two or three big things to a single patient, but if you really want to play by the rules, that's the way to do it. You can log all portions of the procedure, but you can only take major credit for one.

On a complex trauma, you may place an art line and central line, then open the belly, pack the liver, resect some bowel, repair an arterial or venous injury....then the patient crashes, and you crack the chest....you can only take major credit for one of those....
 
Correct me if I'm wrong, but I was always taught that you can only take credit for one procedure on any given patient during a 24-hour period. I think the number of incisions or complexity of individual procedures are irrelevant.
....

this is the conundrum
What you have stated above is the official rule

however, i agree it sucks when you do a bilateral mastectomy and can only count one side, or trach/peg, or any combo procedure

its even more dicey when the same pt goes back to the OR at a different time but within the same 24hr period

im sure its about 50/50 whether people are loging these are sep cases or not
 
however, i agree it sucks when you do a bilateral mastectomy and can only count one side, or trach/peg, or any combo procedure

A lot of things about surgery residency suck. Still, it's probably better that we play by the rules with this one. Otherwise, how can we truly assess program volume?

I'm just not sure that a "separate incision" rule makes much of a difference. I spend way less time and energy doing the contralateral mastectomy than I do when sewing a hepatico-jejunostomy, so I'm not sure why it seems okay to count two breast cases, but not change a whipple to counts its separate big components.

When residents are frequently tweaking the numbers, either by two residents counting the case, or counting 2-3 procedures on one patient, they are hiding their program's volume deficiencies.
 
...you can only take credit for one procedure on any given patient during a 24-hour period. I think the number of incisions or complexity of individual procedures are irrelevant....
this is the conundrum
What you have stated above is the official rule...
A lot of things about surgery residency suck...

When residents are frequently tweaking ...they are hiding their program's ...deficiencies.
Yes. It is sad to see that residents, fully aware of the rules are deliberately engaging in dishonesty. Again, it always brings me back to the interview trail. Every program someone always talked about "never lie".... You can read throughout these forums people asking if they will be trained enough to go into general practice after residency... at the same time residents are fraudulantly documenting their actual training... to what they feel it should be as opposed to what the rules and logging system they use says it should be... Then there is of course the issue of recruitment. Every interview I went on residents and PDs pulled out copies of prior grads and current residents case logs.

Folks can rationalize these practices all you want. Bottom line, you are being dishonest for your own personal gain/benefit. Your actions have consequences. Your actions set a tone for future residents. Your actions set an atmosphere that demeans the profession. If nothing else, I have seen programs "dinged" because resident volume did NOT match actual hospital volume. I have also had colleagues being deposed on a mal-practice case. The savy lawyer that knew enough about residency actually pulled numbers and demonstrated the resident and by extension programs dishonesty. I do not know what the settlement was. But, I know the resident had no clinical or rationale explanation beyond personal "gain" as to why they would lie about the recorded surgical experience relative to PROPER documentation as specifically defined....
 
A lot of things about surgery residency suck. Still, it's probably better that we play by the rules with this one. Otherwise, how can we truly assess program volume?

I'm just not sure that a "separate incision" rule makes much of a difference. I spend way less time and energy doing the contralateral mastectomy than I do when sewing a hepatico-jejunostomy, so I'm not sure why it seems okay to count two breast cases, but not change a whipple to counts its separate big components.

When residents are frequently tweaking the numbers, either by two residents counting the case, or counting 2-3 procedures on one patient, they are hiding their program's volume deficiencies.

my take: a whipple has a defined code in acgme case log, a bilateral mastectomy dosent, doing part of a whipple is not doing the whole thing, doing one mastectomy and then doing another on the same patient is doign a whole procedure twice, and the acgme dosent have a code for bilateral mastectomy

Yes. It is sad to see that residents, fully aware of the rules are deliberately engaging in dishonesty. Again, it always brings me back to the interview trail. Every program someone always talked about "never lie".... You can read throughout these forums people asking if they will be trained enough to go into general practice after residency... at the same time residents are fraudulantly documenting their actual training... to what they feel it should be as opposed to what the rules and logging system they use says it should be... Then there is of course the issue of recruitment. Every interview I went on residents and PDs pulled out copies of prior grads and current residents case logs.

Folks can rationalize these practices all you want. Bottom line, you are being dishonest for your own personal gain/benefit. Your actions have consequences. Your actions set a tone for future residents. Your actions set an atmosphere that demeans the profession. If nothing else, I have seen programs "dinged" because resident volume did NOT match actual hospital volume. I have also had colleagues being deposed on a mal-practice case. The savy lawyer that knew enough about residency actually pulled numbers and demonstrated the resident and by extension programs dishonesty. I do not know what the settlement was. But, I know the resident had no clinical or rationale explanation beyond personal "gain" as to why they would lie about the recorded surgical experience relative to PROPER documentation as specifically defined....

let me go on record by saying that i dont do double logging but i can see the argument of why some poeple do and why

what case did someone get sued over their operaive log, and for what reason did they get sued?

as far as figuring out a programs numbers im ok with double counting trach/peg, bilat mastectomy, egd/colon, but not other things where is differents parts of the same procedure and certainly not multiple residents on the same procedure
it only makes sense, to me there is nothing unethical about that
now in terms of how the acgme sees it based on the "rules" its still not allowed
 
my take: ...i can see the argument of why some poeple do and why

...it only makes sense, to me there is nothing unethical about that
now in terms of how the acgme sees it based on the "rules" its still not allowed
Residents are trained and protected under the rules as outlined by ACGME & ABMS. A resident that creates a new patient medical number to double count a patient for additional procedure logging on the same patient is falsifying the log.... it is lying. That is unethical and contrary to the rules & regs & likely your residency contract. All that equates to being unethical. You/residents have agreed to train under these rules and regs. There is no argument. It is a lie and it does go to character and ethics. It is a slipperry slope to start rationalizing why you break one set of rules and then another. I have heard the same about insurance billing and patient charting. Again, it is a concious and deliberate decision to create a patient medical record number to allow you to then take credit for additional procedures. This is lying.
...what case did someone get sued over their operaive log, and for what reason did they get sued?...
They were not sued over their operative log. They were sued over a specific case. The plaintiffs lawyer, in preparing their case asked the resident about their "training experience". The line of questioning went to issues of hospital credentialing, resident experience, autonomy and number of cases. This lead to "how many cases" have you done..... When the whole ball of wax was unraveled, the lawyer, per what the resident and PD said, made the comment, "so, you make up patients to lie about how much experience you actually have....". It wasn't the log, it was the credibility. This went on and on down the path of, "if you lie then, if lie about that, if, if, etc.... why should we believe you are telling the truth about x, y, z?"
...as far as figuring out a programs numbers im ok with double counting trach/peg, bilat mastectomy, egd/colon, but not other things where is differents parts of the same procedure and certainly not multiple residents on the same procedure
it only makes sense, to me there is nothing unethical about that
now in terms of how the acgme sees it based on the "rules" its still not allowed...
You are describing self-serving, situational ethics and rationalization. It is very easy to get roped into this type of thought process. Be very careful. Residents are pushed into it about the 80hrs/wk rules too.... again, "just rules". Residents get convinced they need to break them, then lie about them for patient safety, program accreditation, etc....

In the end, when you make the deliberate decision to fabricate a new patient identification number to bypass the rules of the logging and operative credit system, you are choosing to lie.
... doing one mastectomy and then doing another on the same patient is doign a whole procedure twice, and the acgme dosent have a code for bilateral mastectomy...
Another point everyone is missing on this double logging crap is this.... The ACGME/ABS/etc... have definitions as to what you log. That definition takes into account post-operative care. Taking "complete" or "full" credit for a case assumes the assessment and post-op care. Bilateral mastectomy is the same post-operative care... thus you can not double log it because you think the otherside equates two "cases". That is to say, you should not be logging as if you are an itinerant surgeon for one breast... while taking operative and post-operative care for the other.
 
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Jackadeli

i think you are getting a little heated

i understand the slippery slope argument

i dont appreciate that you keep referring to me as one who performs the practice of double logging, i am simply making a point, a side of an argument, which has a rational and logical point. Is it currently against the rules for those who do it, yes. But my point is, theoretically, should it be? And from a theoritical standpoint, i think certain things should be able to be double counted

Doing a trach/peg is clearly two procedures, totally different, not even like a bilateral mastectomy. "Theoretically" why should you not be able to log both? If you do 40 trach/peg in residenty but are forced to log one or the other more weighted b/c you are low on H&N cases or low on endoscopy, the the other procedure will be artifically lowered, so when you go to get credentialled and the hospital says well doctor you have only done 10 pegs so we cannot give you credentials for that when you have really done 40, then how did the residency/acgme misserved the resident (this is only an example)
 
...i think you are getting a little heated...
No, I'm not.

...You/residents have agreed to train under these rules and regs. There is no argument. It is a lie and it does go to character and ethics.

...You are describing self-serving, situational ethics and rationalization...

In the end, when you make ....The ACGME/ABS/etc... have definitions as to what you log. That definition takes into account post-operative care. Taking "complete" or "full" credit for a case assumes the assessment and post-op care. Bilateral mastectomy is the same post-operative care... thus you can not double log it because you think the otherside equates two "cases". That is to say, you should not be logging as if you are an itinerant surgeon for one breast... while taking operative and post-operative care for the other.
...i dont appreciate that you keep referring to me as one who performs the practice of double logging, i am simply making a point, a side of an argument, which has a rational and logical point...
Dare I use the word... "you" do not need to appreciate it. However, you might ask why you are interpreting it (the word "you") as an indictment against... you. Get a little thicker skin and consider reading it all together and in context. I think anyone reading these threads can see "you" have stated "you" do not double log. However, "You" do make the argument for it... and generically speaking "you"/residents.... etc.....



...Doing a trach/peg is clearly two procedures, totally different, not even like a bilateral mastectomy. "Theoretically" why should you not be able to log both?...
This is a broken record argument. If you want to make a case, get your residents and colleagues together and make the plea to the RRC/ACGME/ABS. I would also suggest you look at the specific criteria, as I hinted on, as to what exactly is required for you/residents to take full credit for a "case"... it is not simply limited to the procedure itself. You/residents have agreed to train under certain rules to certain standards... it might be a good thing to read and understand those rules and standards as opposed to trying to explain/argue why they shouldn't apply.
... "Theoretically" why should you not be able to log both?...
There should be NO theory in the why... cause, in theory you already checked and learned the why.
 
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I see I have opened a window into a bad place. I find it interesting that my initial feeling about things was correct, and that my program (residents and attendings by the way) has attempted to lead me astray. I log my hours accurately, I guess I should follow through on logging my procedures too. As far as the post op care argument, I would argue that doing a trach the day before I do a Peg does not alter my post op care of the patient much versus doing them on the same day. Since i sometimes get to choose, i guess i should schedule them on different days.
 
...This was the first time I had seen any rules about this stuff. I guess it is my fault for not looking it up. It says we can only claim credit for one procedure per day, but many people...
...I log my hours accurately, I guess I should follow through on logging my procedures too. As far as...
I encourage everyone to get on the path of honesty and integrity.

I also encourage residents to become informed. Just as you should go beyond simply "because the attending told me" and look up the textbook if not literature for why things are done.... So too, you should examine the reason for the guidelines/rules/structure/standards. It is disappointing to see folks so quick to make "rational" or "logical" arguments for or against something that most have not bothered to read. I suspect most, if not all, arguing about and rationalizing double logging practices have failed to even examine the criteria of what is expected for taking "full" credit in doing a case. If you do not know the rules/criteria..... you can not make a good "rational" or "logical" argument. You can merely rationalize and display ignorance.

As for getting credentialed at a hospital after graduation and having innadequate "logged" numbers, it is a red-herring argument....
...You can log all portions of the procedure, but you can only take major credit for one...
Anyone logging a case can appreciate this and all hospitals have core/standard procedures per accredited residency grad. You do not need to engage in falsifying documentation now for fear of not getting credentialed in a hospital after graduation. That should definately not be the mindset you get into before you even start your career... i.e. falsifying documents in the hopes of certain future outcomes or needs.
 
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I encourage everyone to get on the path of honesty and integrity.

I also encourage residents to become informed. Just as you should go beyond simply "because the attending told me" and look up the textbook if not literature for why things are done.... So too, you should examine the reason for the guidelines/rules/structure/standards. It is disappointing to see folks so quick to make "rational" or "logical" arguments for or against something that most have not bothered to read. I suspect most, if not all, arguing about and rationalizing double logging practices have failed to even examine the criteria of what is expected for taking "full" credit in doing a case. If you do not know the rules/criteria..... you can not make a good "rational" or "logical" argument. You can merely rationalize and display ignorance.

As for getting credentialed at a hospital after graduation and having innadequate "logged" numbers, it is a red-herring argument....Anyone logging a case can appreciate this and all hospitals have core/standard procedures per accredited residency grad. You do not need to engage in falsifying documentation now for fear of not getting credentialed in a hospital after graduation. That should definately not be the mindset you get into before you even start your career... i.e. falsifying documents in the hopes of certain future outcomes or needs.

I always logged stuff as I was taught. No made up numbers on my log...

Actually, in my program, the bilateral mastectomy is the one that comes up most often as the oddball "how to log" case. If there are two residents scrubbed and each one is simultaneously doing a mastectomy, and neither is TAing or FAing each other, who gets to log it becomes an issue because each one did the same case, except one was 'right' and one was 'left'.
The surgeon does get to bill for two procedures, but the second mastectomy is reimbursed at a lower rate due to it being done at the same time.

Trach/PEGs I always just pick one to count. Opr8n, remember you can always print your op logs to include secondary procedures, which may help with credentialling.

The weird thing is, a fellow and a resident in the same institution can log cases without the warning popping up that someone else already took credit for a CPT code on the same patient....so is that just a loophole that the ACGME hasn't closed?
 
I always logged stuff as I was taught. No made up numbers on my log...
...if I do some things that are completely separate, I will log them separately---i.e. bilateral mastectomy---essentially I did 2 complete mastectomies, two incisions and closures, etc., so it should count as such...
Maybe the logging has changed... but not sure how you can count both mastectomies without adding a digit or zero or letter to the medical number.
...a fellow and a resident in the same institution can log cases without the warning popping up ...so is that just a loophole that the ACGME hasn't closed?
It's probably because the fellow uses a different database then the GSurgery resident as far as logging is concerned.
 
Maybe the logging has changed... but not sure how you can count both mastectomies without adding a digit or zero or letter to the medical number.It's probably because the fellow uses a different database then the GSurgery resident as far as logging is concerned.

Actually, my point is that multiple people in different training programs at the same institution (still using ACGME system though) can log cases for the same patient on the same day. so the mastectomy with recon: GS resident + plastics fellow. Bowel injury during TAH: gyn and GS resident. Lap sigmoid with ureteral stents: GU and GS resident can both log. Yet this doesn't affect the hospital's operative 'accuracy' for case volume. For a program to get 'dinged' there must be some pretty glaring discrepancy beyond the norm as there is variability. Not sure what occurred in the case you were referring to, but my program watches our case numbers pretty closely and if we are significantly different from our peers, we are notified and questioned as to why (somebody once lost their casebook; somebody else just stopped logging once they hit their numbers; others just don't keep up with it very well). We also have to submit all cases by each attending on a weekly basis with listing of PGY years participating in the cases. I'm sure they watch trends from year to year as well to avoid any problems once the RRC visits...
 
Actually, my point is...
It appears you are responding out of context in that quote. My response was to your statement about you ("I") taking credit for both mastectomies....
...if I do some things that are completely separate, I will log them separately---i.e. bilateral mastectomy---essentially I did 2 complete mastectomies...so it should count as such...
Maybe the logging has changed... but not sure how you can count both mastectomies without adding a digit or zero or letter to the medical number....
As to seperate specialties logging.... my response follows that quote. Again, I do not know if the vascular/Ob/CT/Plastics logging databases are the same and/or integrated.
 
We just had our mandatory resident retreat and I called out the practice (and encouragement of) double logging and said I would log only as the rules allow even if my numbers are low because of it. There was a little of the rationalizing I have seen here, but when I brought up the issue of integrity that seemed to make people think. A few attendings verbally supported this, while others were quiet. My program director then stated he had heard there might be a change in the rules that would allow more than one case to be counted, and said he would let us know when it changes. I guess we will have to see.
 
...My program director then stated he had heard there might be a change in the rules that would allow more than one case to be counted, and said he would let us know when it changes...
Good luck with that. When/if the rules change, he won't need to let you know as the ACGME database program will also change and you will not have the issue to double log.

Still, stick with the integrity and honesty approach. That is what your career should be founded on...
 
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