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- Feb 9, 2018
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Long post. Apologies in advance for the length and thanks for your insight, folks:
So I joined a large, multidisciplinary, private practice of >140 docs last year. The practice has a pain department based out of their main office an hour away, and hired me out of fellowship to grow a new pain practice from the ground up in a satellite office an hour away. The clinic has essentially assigned the office manager in the main office to manage my practice as well, although the majority of the time she's not physically here. She's probably in my office maybe 2 hours or so a week give or take. Been having some issues and want insight from some of you veterans as to how you would handle this:
1. Whenever I make requests on how I want the clinic to run, I've found the answer is "no" if it requires any additional work on the part of this manager. For example, I asked her to add more clinic patient slots to my schedule so that I can fit more patients visits into a day. Managers response was "that is not necessary because your schedule isn't full yet. We can book office visits in procedure slots if your clinic days are full." I actually ran an analysis based on my previous 6 months and found that given my no-show/reschedule rate/current payor mix, it'd be almost mathematically impossible to break even under this manager's current model structure even if my clinic was entirely booked out. I pointed this out to her and instead of expanding my schedule as I asked, she kind of huffed and puffed and agreed to add a couple of double book slots during the day to account for the inevitable no shows.
2. Questioning my medical judgement. During a meeting with the director of operations a few weeks ago she implied that my opiate prescribing habits were slowing practice growth. Basically said that I should consider starting more new patients on tramadol "or something" while I work them up so that they are required to continually follow up for medication refills. Mind you she has zero medical training.
3. Getting snippy with me over things that I thought were pretty standard. For example, whenever I get a new consult for a patient on chronic opiates from another prescriber, I ask for the previous prescribers notes as well as the reason the patient is leaving that practice (dismissed? moving? second opinion? etc). I've gotten multiple consults for "chronic severe pain" in patients with no accompanying notes. I was told it's clinic policy to obtain pertinent records prior to working through a consult. The most recent time I responded and asked her to obtain records she sent me a passive aggressive response "the patient is in severe pain and has been calling us all day. We do not have records. Please advise." This has become a recurring theme. She also once told me "we don't need it" when I asked for a copy of a lumbar MRI for a consult on a patient that recently had it done at an outside facility.
4. Staff making little mistakes/scheduling errors, mostly due to lack of leadership presence in the office while I'm focused on seeing patients during the day (ex. booking a bilateral 3 level lumbar RFA in a 15 minute procedure slot).
5. Not communicating. Scheduling me for meetings without telling me beforehand. Staff calling out and her not telling me, etc.
6. Probably most bothersome, I once overheard her making disparaging remarks about me to a physician colleague. She didn't realize I could hear her, and then saw me and immediately proceeded to address me in this sweet, ultra-friendly voice as if she hadn't just been talking crap about me seconds prior. I called her out on it, telling her I heard everything she just said. She panicked, ended up pulling me aside, tearfully apologizing, and blamed it on stress, family troubles, covid, etc. I didn't really feel like making a big thing out of it. We all have our moments. So I told her I accepted her apology and haven't brought it up since. I didn't really want to dwell on it, but I've had a hard time forgetting that moment as I feel that she showed her true colors when she felt I wasn't around to hear her. This happened maybe 7-8 months ago. Maybe I did the wrong thing by not raising a stink over this. I think if it wasn't for the continued passive aggressiveness I would have gotten over it by now.
Long and short of it, this lady thinks she's my attending/superior, and she's only doing the bare minimum remotely to actually manage the satellite clinic. Because of this, I'm finding it increasingly difficult to grow this practice to it's full potential. I'm new to the private practice world, but I always thought it was the practice manager's job to ensure the practice is running smoothly and to my liking? Not to dictate patient management or my workflow. I've kept a record of everything that's been going on in the event I need to to escalate this to leadership. Was really hoping to not have to do that though as I'm worried she would make my life hell afterwards. How would you guys approach this?
So I joined a large, multidisciplinary, private practice of >140 docs last year. The practice has a pain department based out of their main office an hour away, and hired me out of fellowship to grow a new pain practice from the ground up in a satellite office an hour away. The clinic has essentially assigned the office manager in the main office to manage my practice as well, although the majority of the time she's not physically here. She's probably in my office maybe 2 hours or so a week give or take. Been having some issues and want insight from some of you veterans as to how you would handle this:
1. Whenever I make requests on how I want the clinic to run, I've found the answer is "no" if it requires any additional work on the part of this manager. For example, I asked her to add more clinic patient slots to my schedule so that I can fit more patients visits into a day. Managers response was "that is not necessary because your schedule isn't full yet. We can book office visits in procedure slots if your clinic days are full." I actually ran an analysis based on my previous 6 months and found that given my no-show/reschedule rate/current payor mix, it'd be almost mathematically impossible to break even under this manager's current model structure even if my clinic was entirely booked out. I pointed this out to her and instead of expanding my schedule as I asked, she kind of huffed and puffed and agreed to add a couple of double book slots during the day to account for the inevitable no shows.
2. Questioning my medical judgement. During a meeting with the director of operations a few weeks ago she implied that my opiate prescribing habits were slowing practice growth. Basically said that I should consider starting more new patients on tramadol "or something" while I work them up so that they are required to continually follow up for medication refills. Mind you she has zero medical training.
3. Getting snippy with me over things that I thought were pretty standard. For example, whenever I get a new consult for a patient on chronic opiates from another prescriber, I ask for the previous prescribers notes as well as the reason the patient is leaving that practice (dismissed? moving? second opinion? etc). I've gotten multiple consults for "chronic severe pain" in patients with no accompanying notes. I was told it's clinic policy to obtain pertinent records prior to working through a consult. The most recent time I responded and asked her to obtain records she sent me a passive aggressive response "the patient is in severe pain and has been calling us all day. We do not have records. Please advise." This has become a recurring theme. She also once told me "we don't need it" when I asked for a copy of a lumbar MRI for a consult on a patient that recently had it done at an outside facility.
4. Staff making little mistakes/scheduling errors, mostly due to lack of leadership presence in the office while I'm focused on seeing patients during the day (ex. booking a bilateral 3 level lumbar RFA in a 15 minute procedure slot).
5. Not communicating. Scheduling me for meetings without telling me beforehand. Staff calling out and her not telling me, etc.
6. Probably most bothersome, I once overheard her making disparaging remarks about me to a physician colleague. She didn't realize I could hear her, and then saw me and immediately proceeded to address me in this sweet, ultra-friendly voice as if she hadn't just been talking crap about me seconds prior. I called her out on it, telling her I heard everything she just said. She panicked, ended up pulling me aside, tearfully apologizing, and blamed it on stress, family troubles, covid, etc. I didn't really feel like making a big thing out of it. We all have our moments. So I told her I accepted her apology and haven't brought it up since. I didn't really want to dwell on it, but I've had a hard time forgetting that moment as I feel that she showed her true colors when she felt I wasn't around to hear her. This happened maybe 7-8 months ago. Maybe I did the wrong thing by not raising a stink over this. I think if it wasn't for the continued passive aggressiveness I would have gotten over it by now.
Long and short of it, this lady thinks she's my attending/superior, and she's only doing the bare minimum remotely to actually manage the satellite clinic. Because of this, I'm finding it increasingly difficult to grow this practice to it's full potential. I'm new to the private practice world, but I always thought it was the practice manager's job to ensure the practice is running smoothly and to my liking? Not to dictate patient management or my workflow. I've kept a record of everything that's been going on in the event I need to to escalate this to leadership. Was really hoping to not have to do that though as I'm worried she would make my life hell afterwards. How would you guys approach this?