Does the AADSAS LOR have any specific questions, that might not be found on the "Confidential Letter" option for interfolio? Does it request all the necessary information that an AADSAS LOR matching form would have?
Here are all the AADSAS directions for the LOR matching forms:
Evaluators
You may make revisions to this section any time during the application process. After February 15, 2011 submit all changes directly to your designated dental schools.
Applicants may submit a maximum of four individual Letters of Evaluation
or one Committee Letter/Report plus the option of one additional individual letter.
Prior to providing names in the Evaluators Section of the ADEA AADSAS Application, applicants should ask individuals if they are willing to serve as evaluators. If so, ask each evaluator if he or she wishes to provide the Letter of Evaluation to ADEA AADSAS electronically or prefers to provide a paper letter that is mailed to ADEA AADSAS. If the evaluator is sending a letter electronically, ADEA AADSAS needs the evaluators email address so ADEA AADSAS can send a message to the evaluator that indicates the process for electronic submission.
In the "Evaluators" Section of the ADEA AADSAS Application, the applicant:
- indicates the individuals who will provide LOEs on his or her behalf
- indicates which format each evaluator will use, electronic or paper
- checks the appropriate box to indicate if the LOE is a Committee Letter/Report
If the evaluator prefers to submit an LOE electronically:
- Applicant provides the evaluators email address
- As soon as the evaluators name and email address are provided, the evaluator receives an email from ADEA AADSAS directing him or her to the ADEA AADSAS Evaluators Portal
- The first time an evaluator enters the Evaluators Portal, the evaluator is asked to provide contact information
- The evaluator follows simple step-by-step instructions for submitting the LOE; ADEA AADSAS can accept electronic LOEs in these formats: Microsoft Word (.doc), Portable Document Format (.pdf)
If the evaluator prefers to submit a paper LOE:
- The applicant is prompted to print an LOE Matching Form that includes a special bar code
- The applicant provides the LOE Matching Form to the evaluator, who attaches the form to his or her LOE and mails it to ADEA AADSAS at the address provided on the LOE Matching Form
How to Print the Letters of Evaluation Matching Form
- Log in to your ADEA AADSAS application
- Select Evaluators (LOE Matching Form) from the Application Checklist
- Click Add New Entry," select Paper, and enter all information for the evaluator who will submit a paper LOE (remember the Email Address field must be blank when adding a paper evaluation); once you have added the evaluation, you will be forwarded to the evaluation summary page; click on the icon in the column that reads Print Paper Request next to the evaluators name to download and print the PDF version of the Letter of Evaluation Matching Form
- Submit the form to each evaluator; be sure to advise the evaluator to enclose the form with the letter and mail it directly to ADEA AADSAS
Waivers
The Family Education Rights and Privacy Act of 1974 (FERPA) provides applicants the right to access letters of evaluation written after January 1, 1975, unless they choose to waive their right of inspection and review. Prior to requesting an evaluation, ADEA AADSAS applicants are required to indicate if they wish to waive their rights to each evaluation.
NOTE: ADEA AADSAS does not release any LOEs to applicants, regardless of wavier status.
Applicant Authorization
Within the Evaluators Section, applicants must agree to one of the following statements prior to submitting the evaluation request:
- I waive my right of access to this evaluation. I understand that I will not be permitted to access this evaluation.
By waiving your right to access, you do not have the right to read the evaluation once completed by the evaluator.
- I do not waive my right of access to this evaluation.
By not waiving your right to access, you have the right to read the evaluation once completed by the evaluator. Please note that ADEA AADSAS however will not allow you to review the evaluation. Applicants will have to contact the designated dental school that their application was mailed to. Access will depend on the dental school whether to release the evaluation to you.
Occasionally, an applicant will forget to check the wavier box in the ADEA AADSAS Application, even though the applicant has already signed a wavier with the evaluator or the health professions advising office.
If the applicant has indicated the wrong waiver status, the applicant must delete the evaluator, correctly re-enter the evaluators name and other information, and Save. A new email indicating that you are again requesting an LOE will be sent by ADEA AADSAS to the evaluator. If submitting a
paper LOE, the applicant must delete the evaluator, correctly re-enter the evaluators information, and print and provide the evaluator with a new LOE Matching Form.
Submitting a Committee Report
Many institutions utilize a Predental Committee Letter/Report for their dental school applicants. These Letters/Reports come in three basic formats:
- Committee letter with supporting letters attached
- Committee letter that is composed and uses quotes from various evaluators but does not have supporting letters attached
- Composite letter, which usually consists of a cover letter from an advising office and a collection of individual evaluation letters that are attached; with composite letters, the advising office serves as a central collection service for the applicant, but does not make additional assessments of the candidate
All three types of Committee Letters/Reports are acceptable to ADEA AADSAS, regardless of the number of evaluations that may be contained within the document. (ADEA AADSAS respects the varying philosophies of colleges and universities as to how best to provide a Committee Letter/Report and therefore does not limit the number of evaluations included.)
If you are having a Committee Letter/Report submitted on your behalf, indicate the name and address of the individual who will submit the letter. If the Committee Letter/Report is to be submitted electronically, indicate in the Evaluators section the name and email address of the individual who will submit the letter.
If you forgot to indicate in the Evaluators section that an individual is submitting a Committee Letter/Report, delete the evaluator, re-enter your information correctly, and Save. If submitting an
electronic LOE, the evaluator will receive a new email indicating that you are again requesting an LOE. If the evaluator is submitting a
paper LOE, delete the evaluator, correctly re-enter the evaluators information, and print and provide the evaluator with a new LOE Matching Form.
To begin adding evaluators, select "Add New Entry" in the Evaluators section of your AADSAS application:
Reference Type
Indicate whether your evaluator will submit an electronic or paper evaluation.
Waiver
Indicate whether you will or will not waive your right to access letters of evaluation sent on your behalf.
References Title
Indicate the appropriate prefix of your reference (e.g., Dr., Mr., Ms.).
Evaluators First Name
Enter the first name of your evaluator.
Evaluators Last Name
Enter the last name of your evaluator.
Is this a Committee Letter?
Indicate if the letter of evaluation will be prepared by a committee.
Evaluators School/Institution/Business
Enter the school, institutional, or business affiliation of the evaluator.
Evaluators Email
Enter the email address of the evaluator. Contact the evaluator for the correct email address.
Evaluators Street Address 1
Enter the address and street name of the evaluator.
Evaluators Street Address 2
If needed, enter additional address information for the evaluator.
Evaluators City
Enter the city name of the evaluators address.
Evaluators State
Select the state of the evaluators address from the drop-down menu.
Evaluators ZIP/Postal Code
Enter the ZIP code of the evaluators address.
Evaluators Country or Territory
Select the country or territory of the evaluators address from the drop-down menu.