Confusing situation - Cross-listed military/civilian credits

[907914]

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I have a very confusing situation with my military credits. When I contacted AMCAS they basically reiterated what the application manual says...

1) I have a Joint Service Transcript that lists my medical laboratory technician classes taken in the military. The JST says it is 23 credits and there is no GPA assigned.
2) These credits were jointly awarded by GWU (Not like a transfer from the military, but directly awarded as if I had been a student at GWU) and GWU lists it as 60 credits AND has a GPA assigned to it.
3) There is no indication on the GWU transcript that these credits were military and there is no indication on the JST that these credits went to GWU...

Do I have to list these credits twice? Do I list them as the military ones without the GPA? Do I list them as the GWU classes with the GPA? What do I do about the discrepancy between credit amounts? It is very confusing.

@LizzyM @Matthew9Thirtyfive @gonnif @Goro @Catalystik I hope anyone can give me a better answer than AMCAS could....

 

[907914]

You have a consortium/cross or dual awarding effectively. While the you technically took the courses in military, you were, in effect, dual registered at GWU. since they arent transferred from one to the other, you can claim GWU as the "primary" (counting the credits and GPA) and your JST as the "transferred to." I would note the JST in school list but I would not list any courses (see below on transfer classes; same logical would apply to dual award). The question is how the mechanics of this would work. BTW, did you take the actual classes at GWU?

1) List JST on school list but request transcript exception noting "dual awarded w/ GWU" as reason
2) List JST on school list and get transcript but then how do you note dual awarded? My guess would be listing all JST but note for each one ("Dual award GWU)
3) Only list courses under GWU only and note "dual award w/JST" where needed but do request JST transcript; you just dont list any courses under it that have been dual awarded. BTW, if you have any JST courses that are NOT dual award, you can add line in course section on AMCAS "all other JST course work dual awarded with GWU courses noted there." You can also call registrar at GWU and ask how they view it. If they say it was considered dual enrollment, get a letter sent with GWU transcript as such.

So call back AMCAS and frame your question as if dual enrollment across two schools for same classes , explain that you GWU is the "primary" institution and JST is where classes were cross listed. And ask how to note the JST without double listing classes? If they still arent clear (and I know they can be completely obstuse), go with option 3

https://aamc-orange.global.ssl.fast...-2020-amcas-applicant-guide041119.pdf#page=33
For example, suppose you primarily attended the University of Maryland and took Intro to Photography at your local community college over the summer. You would list the community college in the Schools Attended section of the application (and request an official transcript for it) and add Intro to Photography as a course you took at the community college. You would not list the course under the University of Maryland, even if the credits were transferred there. The following are the fields that pertain to each entered course.

No, the classes were take. At the Military Medical Education and Training Center campus in San Antonio (who I ALSO have a transcript from, they list hours in class as opposed to credits and percentage received in class, which is how I know a 91% was apparently a 2.7....but they are not one of the military schools listed by AMCAS so I am not worrying about their transcript).

Basically, because it was a medical lab tech program, CLIA (Clinical Laboratory Improvements Act) requires all certified lab techs to have taken certain college coursework. So the military loop around for that is to have GWU come twice a year and certify everything, but it is still thought by military personnel in a military setting.

The bigger kicker for me is that all of those credits are designed by GWU as untransferrable (they are lower division classes that are usually upper division (think Hematology, clinical chemistry etc)) and GWU does not provide a syllabus. Additionally, even though military credits would normally not count towards financial aid maximums, these credits do because a university awarded them so I run out of state FA 2 quarters before I graduate and federal the quarter I graduate even though I will have only been in undergrad for 3 years....

Sorry, that was all a rant. Your feedback is exceptionally helpful and I will see which route works best for tackling the coursework entry. There are 9 credits on the JST that ARE NOT GWU (Basic Training, leadership academy, Arabic, and suicide awareness training I think?) that I will have to list separately. So I will figure it out from there.

Again, thank you.

 

[907914]

You have a consortium/cross or dual awarding effectively. While the you technically took the courses in military, you were, in effect, dual registered at GWU. since they arent transferred from one to the other, you can claim GWU as the "primary" (counting the credits and GPA) and your JST as the "transferred to." I would note the JST in school list but I would not list any courses (see below on transfer classes; same logical would apply to dual award). The question is how the mechanics of this would work. BTW, did you take the actual classes at GWU?

1) List JST on school list but request transcript exception noting "dual awarded w/ GWU" as reason
2) List JST on school list and get transcript but then how do you note dual awarded? My guess would be listing all JST but note for each one ("Dual award GWU)
3) Only list courses under GWU only and note "dual award w/JST" where needed but do request JST transcript; you just dont list any courses under it that have been dual awarded. BTW, if you have any JST courses that are NOT dual award, you can add line in course section on AMCAS "all other JST course work dual awarded with GWU courses noted there." You can also call registrar at GWU and ask how they view it. If they say it was considered dual enrollment, get a letter sent with GWU transcript as such.

So call back AMCAS and frame your question as if dual enrollment across two schools for same classes , explain that you GWU is the "primary" institution and JST is where classes were cross listed. And ask how to note the JST without double listing classes? If they still arent clear (and I know they can be completely obstuse), go with option 3

https://aamc-orange.global.ssl.fast...-2020-amcas-applicant-guide041119.pdf#page=33
For example, suppose you primarily attended the University of Maryland and took Intro to Photography at your local community college over the summer. You would list the community college in the Schools Attended section of the application (and request an official transcript for it) and add Intro to Photography as a course you took at the community college. You would not list the course under the University of Maryland, even if the credits were transferred there. The following are the fields that pertain to each entered course.

Do I note ‘dual award’ on the course title?

 

[Matthew9Thirtyfive]

I just talked to a friend who is a medical lab tech in the Army and had the same GWU/JST issue. He listed it under both and AMCAS corrected it to only be listed under GWU as post-bacc courses.

 

[907914]

I just talked to a friend who is a medical lab tech in the Army and had the same GWU/JST issue. He listed it under both and AMCAS corrected it to only be listed under GWU as post-bacc courses.

Interesting. Thank you for reaching out about that. Do you know if his GWU courses were before or after his bachelors?

 

[Matthew9Thirtyfive]

Interesting. Thank you for reaching out about that. Do you know if his GWU courses were before or after his bachelors?

Before.

 

[907914]

Before.

Again, interesting....Thank you for the feedback! I wonder if they will do the same for me...I finished out the associates on my own time. Fun stuff. Thank you again.

 

[Matthew9Thirtyfive]

Again, interesting....Thank you for the feedback! I wonder if they will do the same for me...I finished out the associates on my own time. Fun stuff. Thank you again.

No problem. I'd say just do it the way they corrected it for my friend and then let them correct it if they want to.

 

[907914]

No problem. I'd say just do it the way they corrected it for my friend and then let them correct it if they want to.

I’ll list the lab tech courses as Post-bacc and then probably the 4 classes that finished out the AS as my freshmen year credits? Because those were formal (online I guess) classes from GWU

 

[Matthew9Thirtyfive]

Yeah I guess. It’s super weird. They’ll fix it if they need to. If everything else looks good it shouldn’t hold you up.

 

[907914]

Yeah I guess. It’s super weird. They’ll fix it if they need to. If everything else looks good it shouldn’t hold you up.

It really is weird. Especially since, for some reason, those credits all count against my financial aid too....

Anyways, thank you all for your feedback.

 

[907914]

Yeah I guess. It’s super weird. They’ll fix it if they need to. If everything else looks good it shouldn’t hold you up.

Do you know if his classes were classified as BCMP or not? I want them to be non-science...

 

[Matthew9Thirtyfive]

Do you know if his classes were classified as BCMP or not? I want them to be non-science...

I’m not sure how they classified his.