Email Signature

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eadmnc

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Hello - I'm currently a first year medical student. Most of my classmates have email signatures, and I thought I should get one too. My question is: I also have an M.S. degree that I got from a special masters program. Should I sign my name

X X, M.S.

or should I just write my name? I don't want to come off as too pretentious, but at the same time, I do have this degree and I don't want to be too modest. I'm not including any other information other than my school, my graduating year, and my email address.

What are your thoughts? Thank you for your help!

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I have a master's degree and don't put it in my signature. Maybe if it was for official business, but not for everyday stuff. Come to think of it, I have never signed my name with MEd after it.

dsoz, MEd.

(that does look nice)
 
I am of the opinion that email signatures are always pretentious until you are using them in official business. This means patient contact or care where your title is important. Your title is never important until you are an MD in this regard. Or correspondence with journals etc I guess. Everyone knows what school you go to by your email address. So that's not necessary. If someone NEEDS to know you're a med student, that info could be in the body of the email itself. The whole "MD Candidate 201x" is pretentious. Adding MS would be even more so.
 
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I am of the opinion that email signatures are always pretentious until you are using them in official business. This means patient contact or care where your title is important. Your title is never important until you are an MD in this regard. Or correspondence with journals etc I guess. Everyone knows what school you go to by your email address. So that's not necessary. If someone NEEDS to know you're a med student, that info could be in the body of the email itself. The whole "MD Candidate 201x" is pretentious. Adding MS would be even more so.

+1

Just write your name. I don't even get why you need to put your email address...they're getting an email from you they can reply to if you're sending this to them sooo...
 
I am of the opinion that email signatures are always pretentious until you are using them in official business. This means patient contact or care where your title is important. Your title is never important until you are an MD in this regard. Or correspondence with journals etc I guess. Everyone knows what school you go to by your email address. So that's not necessary. If someone NEEDS to know you're a med student, that info could be in the body of the email itself. The whole "MD Candidate 201x" is pretentious. Adding MS would be even more so.

I agree.
 
+1

Just write your name. I don't even get why you need to put your email address...they're getting an email from you they can reply to if you're sending this to them sooo...

Ya that one always seems odd too. It's not as odd as the MD Candidate thing though. I'm not really sure why. Maybe just old habits of it being harder to extract email addresses from the header? Idk
 
-Name
-Medical School class of year
-Undergrad class of year
-Email
-Home phone
-Cell phone
-Fax number
-Twitter handle
-Attached faceshot

Make sure to personalize the font and background as well.
 
I don't have an issue with the whole

Your name
MS-whatever
Whatever medical school
school contact e-mail (since I use g-mail for all my sendouts)

If you wanna throw on 'Your name, MS' I wouldn't really have an issue with that either.

It's not like 9/10 even read the damn thing, and I feel it keeps in line with those above you who do have those respective signatures.

I can understand if people don't want to do it, but to say it's pretentious to state what year of med school you're in (or indirectly, saying what year you will be a candidate for graduation), is something I disagree with.
 
I'll play devils advocate, based on the responses to this thread so far.

A well thought out signature in a formal email is important and a professional touch when corresponding with much older and well-respected M.D.'s. Of course it is pretentious and unnecessary to add a signature to every single freaking email especially to classmates. I've never been fond of the M.D. candidate line --- that whole statement seems a bit daft. However, a good signature crucial to good business communication. Example of mine below...

First Last
University of Xxxxx School of Medicine
MS - Year I
[email protected] (000) 0101-010
 
Last edited:
I don't have an issue with the whole

Your name
MS-whatever
Whatever medical school
school contact e-mail (since I use g-mail for all my sendouts)

If you wanna throw on 'Your name, MS' I wouldn't really have an issue with that either.

It's not like 9/10 even read the damn thing, and I feel it keeps in line with those above you who do have those respective signatures.

I can understand if people don't want to do it, but to say it's pretentious to state what year of med school you're in (or indirectly, saying what year you will be a candidate for graduation), is something I disagree with.

I used to be in your camp, thinking that it didn't really matter. But that was because my understanding of why someone would include it was because it was just standard and they didn't think much about it. Turns out that's not why most people put MD Candidate sometimes before they even matriculate. It is often a flexing of status, which is always pretentious, especially when you have no status to flex.

The only time someone needs to know that info is in a professional care setting.

That email you send out to your PBL group about the topic from yesterday... ya they don't need to know that you are an MD Candidate. That email you send to the preclinical list serve about the bake sale that is coming up, ya they don't need to know that you're an MD Candidate. Even the doctor you're emailing about whether you can shadow them, they don't need to know you're an MD Candidate, they need to know that "I'm a __ year medical student".

The general rule with email signatures: they should only offer information that people are likely to ask you about in a conversation face-to-face. If they are likely to ask you, they should be worded how you would answer (i.e. MD, or ___ Year Medical Student). Would you ever say to someone "I'm an MD Candidate and I expect to earn my degree in 201x"?
 
I don't have an issue with the whole

Your name
MS-whatever
Whatever medical school
school contact e-mail (since I use g-mail for all my sendouts)

If you wanna throw on 'Your name, MS' I wouldn't really have an issue with that either.

It's not like 9/10 even read the damn thing, and I feel it keeps in line with those above you who do have those respective signatures.

I can understand if people don't want to do it, but to say it's pretentious to state what year of med school you're in (or indirectly, saying what year you will be a candidate for graduation), is something I disagree with.

I'm sure you don't considering you think that one needs to "keep in line" with people who do have complicated signatures.

It's totally douchey considering that signature goes out to everyone you send an email to. I mean, you can think you don't look like a tool to every random person that gets that signature and laughs at you for feeling the need to announce that you're an MS whatever but...you do.
 
I'm sure you don't considering you think that one needs to "keep in line" with people who do have complicated signatures.

It's totally douchey considering that signature goes out to everyone you send an email to. I mean, you can think you don't look like a tool to every random person that gets that signature and laughs at you for feeling the need to announce that you're an MS whatever but...you do.

👍
 
The worst is when people not only put their yet-to-be-attained degree, but when they list all the positions they hold/have held in completely irrelevant organizations.
 
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I'm sure you don't considering you think that one needs to "keep in line" with people who do have complicated signatures.

It's totally douchey considering that signature goes out to everyone you send an email to. I mean, you can think you don't look like a tool to every random person that gets that signature and laughs at you for feeling the need to announce that you're an MS whatever but...you do.

Agreed.

I use the school sig only on my school email which I use only to correspond with professors and faculty. Even then it only says my name and "M2 Awesomesauce School of Medicine" under that. The only reason I even do that is so the doc/prof I am emailing knows who the hell this punk kid is lighting up his/her inbox.

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I just do

Firstname Lastname
Medical School Name Class of 2013

I think it would be fine to add on any masters degrees you have to that (i.e. Firstname Lastname, MBA or whatever)
 
I think including it is ok.
my email sig is
emedpa, pa-c, ms
Emergency Med. PA
Doctoral student, Global health
 
The worst is when people not only put their yet-to-be-attained degree, but when they list all the positions they hold/have held in completely irrelevant organizations.

Mini-CVs
 
I used to be in your camp, thinking that it didn't really matter. But that was because my understanding of why someone would include it was because it was just standard and they didn't think much about it. Turns out that's not why most people put MD Candidate sometimes before they even matriculate. It is often a flexing of status, which is always pretentious, especially when you have no status to flex.

The only time someone needs to know that info is in a professional care setting.

That email you send out to your PBL group about the topic from yesterday... ya they don't need to know that you are an MD Candidate. That email you send to the preclinical list serve about the bake sale that is coming up, ya they don't need to know that you're an MD Candidate. Even the doctor you're emailing about whether you can shadow them, they don't need to know you're an MD Candidate, they need to know that "I'm a __ year medical student".

The general rule with email signatures: they should only offer information that people are likely to ask you about in a conversation face-to-face. If they are likely to ask you, they should be worded how you would answer (i.e. MD, or ___ Year Medical Student). Would you ever say to someone "I'm an MD Candidate and I expect to earn my degree in 201x"?

I disagree.

It is a waste of time to custom create a signature for each email.

People have responded to the contact info in my signature (i.e. phone number). Likewise any instructor, researcher, etc can quickly figure out who I am by looking at my signature (especially considering their time is likely limited, I don't want to make it a word hunt to figure out who I am).

If you email my school email, you get '[med school] class of 2014, phone #.'

However, if you email my gmail my signature is simply my name. Responding to my personal email with my school signature would be pretentious.

And you better bet if I am going for a research project/etc I will flex every last drop of status I have to differentiate myself from every other 'student'.
 
I'm sure you don't considering you think that one needs to "keep in line" with people who do have complicated signatures.

It's totally douchey considering that signature goes out to everyone you send an email to. I mean, you can think you don't look like a tool to every random person that gets that signature and laughs at you for feeling the need to announce that you're an MS whatever but...you do.

I don't do the whole 'MD Candidate class of whatever'. In terms of using my g-mail for personal e-mail.... I don't really have a use personal e-mail anymore. I have other means of contacting with those outside of my school and other school related interests (generally facebook/phone numbers).

I can't remember the last time I sent someone an e-mail outside of medical school that didn't involve some sort of professional information.
 
Ugh. I had been using such a signature since school started. Didn't think about how pretentious it may have been making me look until reading this thread. Now I feel bad for having used it haha
 
I disagree.

It is a waste of time to custom create a signature for each email.

People have responded to the contact info in my signature (i.e. phone number). Likewise any instructor, researcher, etc can quickly figure out who I am by looking at my signature (especially considering their time is likely limited, I don't want to make it a word hunt to figure out who I am).

If you email my school email, you get '[med school] class of 2014, phone #.'

However, if you email my gmail my signature is simply my name. Responding to my personal email with my school signature would be pretentious.

And you better bet if I am going for a research project/etc I will flex every last drop of status I have to differentiate myself from every other 'student'.

Wait wait wait, knowing what year you graduate is more identifying than your name?

So your signature included something that someone would likely ask you face-to-face, i.e. "I prefer phone over email, what's your number".
 
I use "class of 20xx in my signature when talking to admins or lecturers, just so they aren't confused about what class I am in. Some lecturers lecture m1s and m2s, not that big of a deal.

I just put medical student, XXCOM when addressing other people via e-mail not directly related to classes but in a medical field.
 
i am of the opinion that email signatures are always pretentious until you are using them in official business. This means patient contact or care where your title is important. Your title is never important until you are an md in this regard. Or correspondence with journals etc i guess. Everyone knows what school you go to by your email address. So that's not necessary. If someone needs to know you're a med student, that info could be in the body of the email itself. The whole "md candidate 201x" is pretentious. Adding ms would be even more so.

+1
 
Any reason why you guys put "class of" instead of just identifying what year you are?

For example,
Medpr
School of Medicine MS1

vs

Medpr
School of Medicine class of 2017

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Hello - I'm currently a first year medical student. Most of my classmates have email signatures, and I thought I should get one too. My question is: I also have an M.S. degree that I got from a special masters program. Should I sign my name

X X, M.S.

or should I just write my name? I don't want to come off as too pretentious, but at the same time, I do have this degree and I don't want to be too modest. I'm not including any other information other than my school, my graduating year, and my email address.

What are your thoughts? Thank you for your help!

If I read the OP correctly, he has a M.S. (master's of science degree), not that he is putting MS#.

Is question is about a degree that he earned, not one that he is in the middle of working on.

Like I said above, listing a degree that is earned in a signature is fine if it is for business, but if it is to everyone then it is just obnoxious. I wouldn't want to read an email from a friend and have it signed Joe Schmoe PhD. Even if I knew that he was a PhD, I wouldn't hang out with him and call him Dr. Schmoe.

I am of the opinion that email signatures are always pretentious until you are using them in official business. This means patient contact or care where your title is important. Your title is never important until you are an MD in this regard. Or correspondence with journals etc I guess. Everyone knows what school you go to by your email address. So that's not necessary. If someone NEEDS to know you're a med student, that info could be in the body of the email itself. The whole "MD Candidate 201x" is pretentious. Adding MS would be even more so.

Don't disrespect people for not being an MD. There are many intelligent people in this world without doctoral level degrees. Don't discount the M.S. or even the B.S. Some people had to go to work and couldn't finish a more advanced degree.

/end rant

dsoz
 
Any reason why you guys put "class of" instead of just identifying what year you are?

For example,
Medpr
School of Medicine MS1

vs

Medpr
School of Medicine class of 2017

Sent from my SGH-T999 using SDN Mobile

I just do: nysw, MD-PhD Student, MS1, X SOM, 'cause I'm not graduating with my entering class. Aside from that, I think it's more of a personal pref thing.
And I only use my signature with official correspondence with attendings/professors, not with emails to classmates or anything like that. It just saves the trouble of writing an additional line in the email that says, "hey I'm an MS _ here".
 
If I read the OP correctly, he has a M.S. (master's of science degree), not that he is putting MS#.

Is question is about a degree that he earned, not one that he is in the middle of working on.

Like I said above, listing a degree that is earned in a signature is fine if it is for business, but if it is to everyone then it is just obnoxious. I wouldn't want to read an email from a friend and have it signed Joe Schmoe PhD. Even if I knew that he was a PhD, I wouldn't hang out with him and call him Dr. Schmoe.



Don't disrespect people for not being an MD. There are many intelligent people in this world without doctoral level degrees. Don't discount the M.S. or even the B.S. Some people had to go to work and couldn't finish a more advanced degree.

/end rant

dsoz

No disrespect was intended, sorry if it was taken that way and I think you misunderstood. I agree that MDs aren't the only valuable degrees and that it isn't necessary to be a great and intelligent person. This was in the light of this being posted in the allopathic forum, aka people who are seeking MDs. In that light, as a medical student your opinion doesn't really hold weight. Hence the "Your title is never important until you are an MD in this regard", as in, it doesn't until you've finished medical school in the light of patient care decisions, not that no one in the hospital's title matters if it's not MD. Clearly that's not a defensible position.
 
Firstname Lastname
Medical Student, Year X
Name of school

Done deal. Some people like to put "MS-1, MS-2, MS-3" etc, but in reality very few people outside the medical field understand what that abbreviation means. The point of a signature is for people to be able to contextualize you, so you need to very basically tell them who you are. Writing that you're a medical student isn't pretentious; it's the best way to describe yourself and your status at the moment, and it's perfectly appropriate. Anything else is unnecessary.

Note:
Firstname Lastname
Medical school class of 20XX

is also acceptable. I just don't like it because the bottom line gets much longer than the top line and it looks awk lol. Especially if you go to a school that's like X university Y school of medicine or Y school of medicine at X university
 
teehee... couldn't resist this thread.

from the world of bad signatures, here is the worst PERSONAL gmail (not work) email signature I've ever seen. She is on some email list I'm on for a philanthropy organization we have in common and she's always replying-all...hence she deserves to be shamed. It's about 10 lines long if you scroll through the whole thing:


*************************************************************
Girl X


Physician Assistant Applicant, Stanford Class of 2018

TENNIS Magazine - PR and Marketing Associate

New York Junior League

UVA Alumni Club of NYC

UVA Class of 2005 - Communication Studies

AFAA Certified Aerobics Instructor

xxx-xxx-xxxx (USA Mobile)
+44 xxx xxx xxxx (UK Local)

^^ also has a link to her personal blog in there.

ps- I realize most dudes reading this will probably thing "she sounds hot." :laugh: 🙄
 
Guilty 👍😀

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Any reason why you guys put "class of" instead of just identifying what year you are?

For example,
Medpr
School of Medicine MS1

vs

Medpr
School of Medicine class of 2017

Because one is a temporary state of being, and one is permanent. If you know Spanish, it's like the difference between "estoy" and "soy".

Using "SOM Class of XXXX" means you don't have to change your signature every year, but more importantly it avoids confusion for the recipient. If you send an email in June and sign it "SOM MS-2" but they reread the email in July or August, an error could be made on their end.
 
Wait wait wait, knowing what year you graduate is more identifying than your name?

So your signature included something that someone would likely ask you face-to-face, i.e. "I prefer phone over email, what's your number".

I don't exactly follow your question. I am just saying 90% of the people I email don't know me by name and by giving my class I am helping them figure out who I am.
 
I don't exactly follow your question. I am just saying 90% of the people I email don't know me by name and by giving my class I am helping them figure out why they should bother to read it.

👍 fixed.

I think that is the confusion he was getting at. I thought you said it fine the first time though

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I actually have a couple signatures pre-made that are easy enough to click and chance in Microsoft outlook.. Here are my examples:

For personal/non-business correspondence with people I know like buddies or lab groups, just my middle name.

For correspondence with school faculty:

Regards,
Middle Name Last Name,
XXCOM class of 2016
Email


For correspondance with professionals outside of school:

Regards,
First Name Middle Name Last Name, B.S.
XXCOM class of 2016
Email

I go by my middle name on a day-to-day basis, but obviously any forms/legal stuff I fill out require first name or full name. Thus to limit any confusion about who I am I just use the full name in the third scenario. As long as it's used in professional correspondence with someone I am not familiar with I feel it's appropriate.

Limiting confusion is also the reason for including my email. Since my email includes my first name and not my middle, I feel it needs to be in there in case the recipient forwards the email along to someone else.

There are risks with any type of signature in different situations. More complete ones may come off as pretentious, while incomplete ones may come off as too informal or lazy. You just need to remember that e-mail is still official correspondence and thus you need to take a few seconds to think about the purpose of the email and make sure you have signed it appropriately before you click send.
 
My sig is usually just

Best,
NickNaylor

I never got the whole include-your-academic-pedigree-in-your-signature thing. Especially given that this is medical school, it just makes you look like a tryhard - graduating college and being a MSX just isn't worth subtlebragging about among other professional students. It just strikes me as tacky. I agree with perhaps including it for more formal correspondence, but even then I don't think I've ever provided my undergrad information or the fact that I'm a "MD candidate" in any e-mail. My only change is that I usually include my last name when speaking with professors whom I haven't met. I MIGHT include my title for correspondence related to extracurricular stuff. Even if you have a degree I wouldn't include it in writing to your classmates or friends (maybe, again, when introducing yourself to faculty or in more formal correspondence).
 
teehee... couldn't resist this thread.

from the world of bad signatures, here is the worst PERSONAL gmail (not work) email signature I've ever seen. She is on some email list I'm on for a philanthropy organization we have in common and she's always replying-all...hence she deserves to be shamed. It's about 10 lines long if you scroll through the whole thing:




^^ also has a link to her personal blog in there.

ps- I realize most dudes reading this will probably thing "she sounds hot." :laugh: 🙄

wow, that is so weird....
 
I just do: nysw, MD-PhD Student, MS1, X SOM, 'cause I'm not graduating with my entering class. Aside from that, I think it's more of a personal pref thing.
And I only use my signature with official correspondence with attendings/professors, not with emails to classmates or anything like that. It just saves the trouble of writing an additional line in the email that says, "hey I'm an MS _ here".

I didn't know you could quickly toggle the signature on/off. Are you using Gmail?

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I didn't know you could quickly toggle the signature on/off. Are you using Gmail?

Sent from my SGH-T999 using SDN Mobile

Nah, I just use the webmail via outlook. I used to have emails sent to and from gmail, but it was unreliable. Outlook/webmail has a button that inserts your signature if you've already filled it out in settings.
 
This whole thread reminds me of nurses/NPs who will plaster their white coats with "Nurse Name, BS, RN, EdD, CCRN, CCNS, CCRC, NREM TP."
 
I don't exactly follow your question. I am just saying 90% of the people I email don't know me by name and by giving my class I am helping them figure out who I am.

My point was that you are likely not emailing 90% people who don't know you. Are you really spending 90% of your email time talking to people that have never heard of you? You should be much more identifiable by your name, and your progress in your education is more than sufficiently provided by having the very first sentence of your email say "I'm a ___ year medical student" if they don't know who you are (and if they absolutely need to know what year you are). It really takes less than 1 second, so I don't buy the "it takes too long to have unique signatures". Even if you were somehow majoring in solicitation at your medical school, the majority of people that send out emails are sending them to people that know them. That email chain talking about some specialty interest group meeting or the clothing drive... your peers KNOW you by name, not by graduating year, and they don't need to know your degree candidacy.


My sig is usually just

Best,
NickNaylor

I never got the whole include-your-academic-pedigree-in-your-signature thing. Especially given that this is medical school, it just makes you look like a tryhard - graduating college and being a MSX just isn't worth subtlebragging about among other professional students. It just strikes me as tacky. I agree with perhaps including it for more formal correspondence, but even then I don't think I've ever provided my undergrad information or the fact that I'm a "MD candidate" in any e-mail. My only change is that I usually include my last name when speaking with professors whom I haven't met. I MIGHT include my title for correspondence related to extracurricular stuff. Even if you have a degree I wouldn't include it in writing to your classmates or friends (maybe, again, when introducing yourself to faculty or in more formal correspondence).



👍


This whole thread reminds me of nurses/NPs who will plaster their white coats with "Nurse Name, BS, RN, EdD, CCRN, CCNS, CCRC, NREM TP."

Exactly. This whole email signature thing is very much similar to ID badges. You should only have an email signature when communicating in a way where wearing an ID badge at eye level would be appropriate, and your signature should say what your ID badge does (i.e. __ Year Medical Student/MD/RN/NP etc.). Would you wear your ID badge at eye level (and write MD Candidate 201x on it) when talking to your classmates about the next specialty interest group meeting? How about when telling them about the next clothing drive? Maybe when you're asking about what an upcoming lecture is about? You COULD, but you'd risk looking like this guy, and for good reason:

5620162_std.jpg
 
This thread is hilarious. 🙂

My advice is do it if you think you need to for posturing purposes. If you're sending an eMail to someone with a more impressive CV, hold off on it, because they don't care. I'd recommend against sending it to anyone in healthcare, because they won't be impressed.

I have M.S. on my business cards (tutoring), because I want my clients to feel that I'm qualified. I'm also reaching out to people who likely don't have advanced degrees, and could be slightly impressed.

But most people aren't impressed by Master's degrees, but are interested more in your research. An SMP would normally be free of research, so I doubt people would care at all.

Sincerely,
Lieutenant EnergyDrink, M.S., B.S., EMT-B, FF-2, SWR-O, VR-T
 
I'd say M.S after your name for earning a master's degree is fine. I think it depends on the setting. In school between classmates and professors, probably not so necessary. For grad school I just sign my name usually, or put school of public health below it depending on the recipient.

However, in the huge academic hospital setting where I work with 35k employees, where you get emails from tons of people, it can be nice to see whether the person emailing you is one of the PhD researchers, an MD clinician, someone with an MPH or MS degree, or an RN or PA, etc. Designations such as RN, MLS, PA, NP, MBBS seem to be standard standard after the name at my institution. Plus it's helpful for professional emails to people outside the institution. We have specific guidelines to follow.

I am NOT a fan of putting every random certification/alphabet soup after your name. I think anything above a bachelors plus board certification for your role (ie RN or PA) is plenty. By convention of everyone else where I work, mine is:


wholeheartedly, MLS (MLS is my board certification)
(title: ie education specialist, lead, or quality specialist, or asst. supervisor)

Hospital Name
Dept.
Unit
phone #
( a lot of people put email, but that does seem redundant to me)
 
My point was that you are likely not emailing 90% people who don't know you. Are you really spending 90% of your email time talking to people that have never heard of you? You should be much more identifiable by your name, and your progress in your education is more than sufficiently provided by having the very first sentence of your email say "I'm a ___ year medical student" if they don't know who you are (and if they absolutely need to know what year you are). It really takes less than 1 second, so I don't buy the "it takes too long to have unique signatures". Even if you were somehow majoring in solicitation at your medical school, the majority of people that send out emails are sending them to people that know them. That email chain talking about some specialty interest group meeting or the clothing drive... your peers KNOW you by name, not by graduating year, and they don't need to know your degree candidacy.

Honestly, almost all my emails are to professors, admins, or for research/EC things. I rarely email my peers...I would much more likely make a fb event or text them.

I didn't go to class during M1/M2 year so the professors really have no clue who I am. It really has zero to do with being pretentious. This is just what I setup and is convient.
 
I didn't even know this was a thing.

I just sign all emails with my first and last name.
 
I didn't even know this was a thing.

I just sign all emails with my first and last name.

ouch... for you it is probably already too late then. Looks like you are gunna have to go rural FM.
 
ouch... for you it is probably already too late then. Looks like you are gunna have to go rural FM.

I'm sure the rural FM places get e-mails with pretentious people too 😱
 
( a lot of people put email, but that does seem redundant to me)

This is not redundant at my org. We use Lotus Notes (sucks), and in long email chains it likes to strip email addresses from old headers and just leave the assigned names from the company directory. Mildly annoying.
 
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