Need Help - Important Case

[Bruiners]

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Background Info Of What's Going On:​

I am a senior at a T5 public university preparing to apply to medical school. I am currently facing an academic integrity case under Section 102.01 (Academic Dishonesty) related to a fully asynchronous course taken in Summer 2025

The allegation is that my exam submission included an equation not found in lecture slides or the textbook and was “most likely provided by AI,” which was prohibited during the exam. The professor also alleged possible collusion through a GroupMe chat, although there is no direct evidence of AI use during the exam and no exam-related discussion in the GroupMe.

For context:

• I did not use AI during the exam.
• I used ChatGPT during exam preparation to explore lecture slide material and help with understanding.
• ChatGPT generated an alternative formulation, which I wrote in my notes.
  • I provided pictures of my notes + ChatGPT logs showing the conversation between me and ChatGPT.
• During the exam, under time pressure, I applied that formulation incorrectly.
  • One of the documents in the hearing packet shows me emailing the TA after the exam mentioning the exam was difficult.
• The answer was wrong and did not improve my score.
• I have never had any academic misconduct issues in 16 years of schooling.
• I can provide way more details if we speak on PM.

The Dean applied the “preponderance of evidence” standard and referred the case to the Student Conduct Committee.

The current sanction on the table (if found responsible) is:

• Deferred suspension
• 5-year disciplinary record at UCLA (not transcript notation)

Ina UCLA legal services meeting I had today, an attorney told me that appeals are very limited and that there may be little difference between acknowledging responsibility and appealing versus going to hearing and appealing. They indicated sanction reductions typically occur only in VERY extreme procedural cases.


I understand that AMCAS asks whether you have ever been the subject of institutional action, even if it is not on the transcript.
I am very concerned that a 5-year notation, even if internal, would significantly harm my medical school chances.

Questions​

1. Has anyone here applied to medical school with a deferred suspension or internal institutional action that was not on the transcript? How did schools respond?
2. Does a 5-year internal record (non-transcript) typically carry the same weight as a transcript notation when disclosed on AMCAS?
3. Is there any meaningful difference, from a medical admissions standpoint, between:
   • Accepting responsibility and appealing the sanction
   • Going to a hearing and then appealing
4. Would reaching out directly to the professor at this stage (to explain my situation and future career implications) be inappropriate or potentially harmful?
5. Are there any other procedural steps I should consider before the hearing that could meaningfully reduce risk?
6. For those familiar with med admissions committees: how damaging is a first-time, non-transcript academic integrity action when the applicant takes responsibility and explains the situation clearly?
7. Would delaying my application cycle be wiser if a sanction is imposed?
   1. I am already taking two gap years.

I understand that I made a mistake in how I handled exam preparation relative to course policy, but I did not gain any academic advantage and did not use AI during the exam itself. I am trying to assess realistically how this may affect my future, my dream career, and what strategic decisions make the most sense at this point.


Thank you all so much in advance for any guidance. I'm extremely worried.

 

[Mr.Smile12]

I'm sorry to hear, but can I ask if you hired the attorney, or is this an attorney on behalf of the university?

 

[Bruiners]

I'm sorry to hear, but can I ask if you hired the attorney, or is this an attorney on behalf of the university?

This is an attorney on the behalf of the university.

 

[Bruiners]

This is an attorney on the behalf of the university.

I would appreciate clarification on why that is relevant. I have some thoughts, but I am currently feeling overwhelmed and not thinking as clearly as I normally would.

 

[SilentCavalier]

Any university proceeding with regards to discipline is not like your normal court proceeding. There is no due process, the standard of proof they use to assess responsibility is 50% and a feather which affords plenty of grey area, and the decisions they make are in the interest of mitigating risk to the university. They do not care what happens to you and the university-appointed attorneys may know how the process works, but they are not concerned with the outcome. If you care about keeping your record clean, and/or applying to and attending medical school, I would retain an outside lawyer specializing in this kind of thing. It won’t be cheap but it’s worth your future.

You likely also won’t get a final decision in anything close to a timely fashion. If you planned on applying this coming cycle, I would reconsider, and have a helluva gap year lined up to make your application stellar if this does end up going on your record in a way that med schools would be made aware of.

Best of luck.

 

[Bruiners]

Any university proceeding with regards to discipline is not like your normal court proceeding. There is no due process, the standard of proof they use to assess responsibility is 50% and a feather which affords plenty of grey area, and the decisions they make are in the interest of mitigating risk to the university. They do not care what happens to you and the university-appointed attorneys may know how the process works, but they are not concerned with the outcome. If you care about keeping your record clean, and/or applying to and attending medical school, I would retain an outside lawyer specializing in this kind of thing. It won’t be cheap but it’s worth your future.

You likely also won’t get a final decision in anything close to a timely fashion. If you planned on applying this coming cycle, I would reconsider, and have a helluva gap year lined up to make your application stellar if this does end up going on your record in a way that med schools would be made aware of.

Best of luck.

Thank you for your response. I am not very capable financially in locating legal counsel, but I am willing to take whatever steps are necessary. I am feeling discouraged because the process seems to be advancing on procedural grounds rather than being guided by ethical considerations. I sincerely appreciate any guidance or assistance anyone can provide.

 

[Med Ed]

I understand that I made a mistake in how I handled exam preparation relative to course policy,

I am unclear what mistake you actually made, and therefore what you could potentially accept responsibility for. Does course policy prohibit how you used AI to study?