Uh, so I've gone back and forth on the topic of note-taking apps for months/years now but it's a massive life change. I used Microsoft OneNote at a job in like 2014 and my team had a huge OneNote notebook with tons of useful stuff, so I sorta kinda got to play with it, and it's pretty and colorful. But this was all on Windows laptops with keyboard/mouse. No stylus experience like with a Surface Pro tablet or a 2-in-1 like a Dell XPS/Lenovo Yoga/etc.
Overall need: I want to go all out with this and replace my Academic life, my Professional life, and my Personal life from paper notes to digital. I want ONE app to rule them all instead of learning one app for school stuff and other apps for other stuff.
SDN/Pre-Vet largely focuses on the academic side (e.g. taking lecture notes, annotating a bazillion PDFs and PowerPoints, and studying, searching) and there's typically no super top secret PHI or PII or client/patient information in course notes. But since I am making major lifestyle changes to my privacy, security, and freedom + being a tech enthusiast, there's more I have to consider.
I hope that at least my academic use case for taking class notes or CE/conference notes overlaps with the use cases here.
My Mandatory Requirements:
- Must have stylus support.
- Longevity - I'd like something that I can stick with for many years without worrying if the app or the company will disappear leaving me stuck with 10,000s of hours of notes that are now stuck in some obsolete format. Like ideally it's an open standard that is still readable decades from now. Or at least I can save it as a more open standard like PDF just in case.
- Absolutely require the ability to sync or backup to an open protocol like WebDAV so I can set up my own private cloud (e.g. with NextCloud) in my own home, make it encrypted at rest, put in Terabytes of hard drives, etc. I don't want to be forced into Apple iCloud, Microsoft OneDrive, or any commercial public cloud where the employees/contractors of that company have carte blanche access to potentially sensitive information.
- Must be natural and intuitive. I want a natural extension of my brain so I can focus on taking notes or working on an idea without losing my train of thought because I'm annoyed that a bulleted list isn't indenting right. In other words, I don't want it to feel like I'm typing notes in MS Word or whatever.
- Must support importing PDFs, PowerPoints and annotating all over them.
- Must support "web clipping" and grabbing parts of a webpage that I want to save forever.
- I want to be able to resize and move stuff fast and easy. Shapes, charts, text, boxes.
- OCR - I want it to read my handwriting and have all notebooks searchable. This is obviously a huge advantage over paper.
Nice to Have:
- Free/Libre Open Source Software - I searched around on YouTube and the web for "Open Source OneNote alternatives" and there's a dozen that came back. Joplin looks promising, and it uses an open standard called MarkDown. But it requires a keyboard, and it's a glorified text editor. I need stylus support. I'm trying to move my entire life over to F/LOSS stuff for philosophical reasons and privacy reasons. Like moving away from Windows to Linux ideally. Moving away from Microsoft Office to LibreOffice. Honestly F/LOSS apps are probably beyond the scope here. I haven't found a good one for note-taking that has all the fancy features, and this would requires 6-7 figures in donations to pay developers. Maybe a Foundation or a big corporation that supports this philosophy. Maybe one will come some day!
- If it's not free, I don't want to be trapped into a subscription where I pay monthly/yearly to use this app. I think this rules out Evernote.
- Audio recording for the situations where it's legal/ethical to record a talk.
- Encryption at rest! That way all the data is encrypted before leaving my device with keys that only I have and maybe opens up the possibility of syncing to Google Drive, OneDrive, etc. and they can't see anything inside any of the notes.
| Example Use Cases | Special Requirements |
---|
Academic | Taking notes in class, annotating PDFs, PowerPoints, Continuing Education, Conferences | Probably zero sensitive or confidential information |
Professional | Taking notes in my day-to-day job at work |
- Legal and Regulatory Compliance: HIPAA, SOX, PCI-DSS, GLBA, etc.
- May contain Intellectual Property or Company Secrets
|
Personal | Do-It-Yourself, Home Improvement, Hobbies, Volunteering, Family Stuff | Varies |
App | Price | Platforms | Syncing | Backup |
---|
Microsoft OneNote | "Free" but requires OneDrive, so if you want to keep your notes after you graduate, will have to pay for a personal OneDrive account if more than 5 GB | All: Windows, Mac, iOS/iPadOS, Android, Web. (No Linux) | OneDrive | OneDrive |
Ginger Labs Notability | $8.99 one time. $1.99 in-app purchase for handwriting recognition. Themes are $1-2. | iPadOS, iOS, macOS
Hiring for Android
Windows would be great too! | iCloud | Dropbox, Google Drive, Box, OneDrive, and WebDAV protocol |
Time Base Technology Ltd. GoodNotes | $7.99 one time | iPadOS, iOS, macOS | iCloud | Dropbox, Google Drive, Box, OneDrive |
There's a dozen or so others, but this is a PITA. Will revisit later lol.
Bottom Line at this Point
- OneNote - As AWESOME and fully-features as OneNote is, Microsoft is hardcore requiring everything be stored in OneDrive. This is a non-issue for academic use as most schools provide this to students for free. Like 1 TB or whatever. When you graduate, you'll have to transfer to your own personal OneDrive account and pay monies for the privilege of still having your notes. If I'm wrong, please lemme know. This seems like a dealbreaker for me, since I don't want to be married to Microsoft for life paying money or else. With no WebDAV support, I can't sync to my own private NextCloud at home.
- GoodNotes - This looks so similar to Notability and offers a lot. I think it has more color support vs. Notability's couple dozen colors. I need WebDAV support, and they've had this on their to-do list for years. I'd also like more support than just Apple iPad/iPhone/Mac.
- Notability - This is literally the only one so far that supports WebDAV, so I can turn off iCloud syncing and just auto-backup to my own NextCloud server. For 99.99999% of people here though, it supports all the major ones like Google Drive, Dropbox, OneDrive, etc.
I don't have an iPad, and I'm not an Apple person, since I'm trying to move to free and open source. But at this point, it's all commercial stuff. If Notability comes out for Android, I could maybe find a decent tablet and go from there, but the market is crap right now (Samsung is iffy to me because of bloatware and lack of security updates.) I like Apple's A13 Bionic chips - fast as heck. I like Apple pushes out security updates instantly and you are good for 5+ years. I
despise Apple's hostility to "Right to Repair." If I buy a $1000 iPad Pro and it craps out, the Genius Bar people will push for replacement. Even if the fix is actually free! (They are salespeople.)
There's a huge Windows ecosystem of 2-in-1s. The Microsoft Surface tablets and Microsoft Surface Book laptop are generally solid. There's Dell XPS 2-in-1. There's Lenovo Yoga(?).
I digress:
It's important to check with your school's computer requirements. Many will require Windows for test-taking. You can buy an iPad for Notability and a Windows laptop for tests. Or get a Windows 2-in-1.
For me? I'm personally trying to move away from Windows so that rules out...most of the market except Apple iPad line or Samsung/Asus tablets. Maybe a high-end Samsung tablet with a good stylus + Notability for Android?
This post took forever to write, but this is legitimately a massive life change for me, especially if I want to switch over my professional life, personal life too and not just school notes.
Lots of good videos, but this one was well put together:
If you need audio recording, only Notability has that. GoodNotes doesn't.