Writing to professors prior to applying?

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PorkDumplings

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Hey all - I'm going to be applying to counseling psych programs this fall, and I'm a little confused about writing to a professor with similar research interests. Is it just to say hello? Get my name out there? See if I'm a good fit for the program? Is there anything else of which I should be aware or that maybe I should ask in my letter?

Thanks!
 
A lot of people write to professors to make sure that professors are actually taking students for the next round of applications (this often isn't particularly clear on websites which professors are taking students, and if so, how many). You also may want to ask what exactly the professor is working on currently. When I talked to professors, I realized how many of the websites and "recent publications" were misleading and we actually didn't have similar research interests at all- because the faculty member had moved on without updating their webpage. You may also get an idea of how independent their students are- is everyone working on one project, or do people branch off and work on their own ideas that are related to one big concept or interest (i.e., depression)?
 
A lot of people write to professors to make sure that professors are actually taking students for the next round of applications (this often isn't particularly clear on websites which professors are taking students, and if so, how many). You also may want to ask what exactly the professor is working on currently. When I talked to professors, I realized how many of the websites and "recent publications" were misleading and we actually didn't have similar research interests at all- because the faculty member had moved on without updating their webpage. You may also get an idea of how independent their students are- is everyone working on one project, or do people branch off and work on their own ideas that are related to one big concept or interest (i.e., depression)?

+1--it's always best to check with POIs individually. I gave a brief overview of my relevant research background, connected it to their previous work/started interests, and briefly laid out my future research interests in order to ask if they were a) taking a student and b) interested in supervising this type of research.
 
I only wrote to professors to see if they were taking a student (if I didn't know) or if I wasn't sure if they were still pursuing an avenue of research that was in line with my interests. In doing that, you introduce yourself slightly; some might remember you, but I wouldn't count on it. I received interviews from both professors I corresponded with and those I didn't. Thus, treat it as a way to get information for yourself, not necessarily as something that's going to give you a leg up.

I would also recommend keeping it to about a paragraph (max two short ones). I can't tell you how many times graduate students, postdocs, and professors emphasized that potential POIs will be receiving hundreds of these emails and will not have time to go through all of them. [A couple of graduate students I knew beforehand who worked for POIs I was going to contact told me quite bluntly to keep it to a couple of sentences at most!] So: Keep it short, direct, and to the point.

Some professors will answer with one very short sentence ("Yes, I am.") others will respond with a couple of paragraphs of information (at times original, at times a stock answer) and some will ask you questions and e-mail back and forth. Heck, some won't respond at all. However, the only thing I felt this correlated with was how new the professor was and how busy they were. I only mention this so that if you don't get a response or if you get short ones in return, you don't take them as bad signs.

Good luck!
 
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What does that mean 'taking students?'

Accepting students.

Not all professors accept students to work with them every year. Unless there are other professors in the program you are applying to whose interest line up well with yours, it is essentially a waste of time to apply to work with someone who knows they will not be accepting a new student into their lab. (Note: Normally when applying to a doctoral program you aren't as much applying to the program as to a professor).

I'm not sure if this is different for counseling psych doctoral programs (vs clinical phd programs), but I wouldn't imagine it would be. There are some programs that technically accept you into the program without necessarily having you choose a mentor until after your first year... but even with those my understanding is that your interests should line up with someone there anyway.
 
I believe (although I won't swear on my grandmother's bible) that counseling PhDs generally work the same way as clinical PhDs do. It's still a research degree and you still work primarily with one faculty member. That information should be on the school's website and their online handbooks (which are basically the best thing ever, IMHO).
 
I only wrote to professors to see if they were taking a student (if I didn't know) or if I wasn't sure if they were still pursuing an avenue of research that was in line with my interests. In doing that, you introduce yourself slightly; some might remember you, but I wouldn't count on it. I received interviews from both professors I corresponded with and those I didn't. Thus, treat it as a way to get information for yourself, not necessarily as something that's going to give you a leg up.

I would also recommend keeping it to about a paragraph (max two short ones). I can't tell you how many times graduate students, postdocs, and professors emphasized that potential POIs will be receiving hundreds of these emails and will not have time to go through all of them. [A couple of graduate students I knew beforehand who worked for POIs I was going to contact told me quite bluntly to keep it to a couple of sentences at most!] So: Keep it short, direct, and to the point.

Some professors will answer with one very short sentence ("Yes, I am.") others will respond with a couple of paragraphs of information (at times original, at times a stock answer) and some will ask you questions and e-mail back and forth. Heck, some won't respond at all. However, the only thing I felt this correlated with was how new the professor was and how busy they were. I only mention this so that if you don't get a response or if you get short ones in return, you don't take them as bad signs.

Good luck!

Great advice! Keep it short and sweet. Some profs really won't care to read your life story; they have more important things to do than answer a hundred emails from prospective students. Usually you can use the same general format for all the emails and change the name and school. Just make sure you don't make a mistake with these little things. How embarassing.
 
I also think that emailing professors later in the summer or early fall would be a good idea, too. You don't want to send out an email too early.
 
Great advice! Keep it short and sweet. Some profs really won't care to read your life story; they have more important things to do than answer a hundred emails from prospective students. Usually you can use the same general format for all the emails and change the name and school. Just make sure you don't make a mistake with these little things. How embarassing.

OTOH, my emails were somewhat longer, but I got very positive responses from them (including a couple of requests for "pre-application phone interviews"), so a longer email isn't necessarily a death knell," either.
 
echoing some of the other responses...

email late summer (the least busy period.)
concise, keep it short and sweet.
ask lab direction, and if accepting students.

I found that it doesn't hurt to add your vital stats to your signature line if you have good scores.

I used a letter along the lines of this:

Dear Professor X,

I am considering applying to the University of A for clinical psychology. More specifically, I am writing you to see if you will be accepting graduate students during the next application cycle. I am interested in working in a lab that focuses on x and noticed that your most recent publication shows work in that area. Will you be continuing to work on x, or will the lab be taking a new direction in the future? I have been working with Dr. Y in this area and she suggested that I consider applying to the University of A to work with you.* Also, do you plan to remain at University of A for the foreseeable future? Thank you for your time, and I look forward to submitting my application to your department in the fall. I have attached my CV for your convenience and my brief stats are listed below.

Sincerely,

Low Achiever, University of B
GRE: (1300, 560V/740Q) GPA:3.91

* - only if applicable.

If it takes longer than 30 seconds to read, it's too long!!!
 
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Oh whoops, I think I forgot about professionalism. I'll keep that in mind for my next letters! Thanks for the template, that gives me a good idea about what sort of questions to ask.
 
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