Academic IA advice

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ThizGuy

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  1. Pre-Medical
Hi all,

I graduated this spring and plan on applying broadly to DO schools very soon. Last fall in an English course I received an academic IA. It was for a small 10pt assignment which had us practice looking for sources on a topic of our choice. It was introduced during class and was due at midnight the same day. I procrastinated and completely underestimated how long it would take so I barely finished it on time. This course completely allows using AI for finding sources and a bunch of other things, so I used a mix of google scholar and chatgpt to find sources, but some sources from the AI were “faked" or “hallucinated”. At the time, I didn’t realize this is something AIs can do, let alone, do this quite often. Rushing to get it done I also foolishly submitted everything without checking it. Several weeks later, my prof asked me what happened on canvas. I genuinely had no idea because I couldn’t recall the details of what I did exactly. But after looking at the sources they appeared extremely similar to existing ones so I didn’t think much of it, and assumed that I made mistakes on the citations from rushing so that’s what I told her. After a few messages on canvas of her basically thinking that I was being dishonest, she ended up reporting me for plagiarism and falsification/fabrication of sources. I freaked out so I spent hours going through my google search and chatgpt history and finally realized what had happened. Although the situation was entirely inadvertent, I never tried fighting it because in the end, I am responsible for the work I turn in and have no excuses. I received a 0 on the assignment and ended up with an A- in the course.

Of course, I should’ve checked my work and NEVER procrastinated, and I take full accountability for everything. It was a super dumb mistake and I regret it every single day. I would really appreciate it if someone could tell me how bad this will look for med school apps, and the best way to explain it. I requested my academic record from my university, and it only shows the charges, sanctions, and dates for the case. So I’m kind of confused on how much detail I should provide on my apps. Do med schools have access to more information that includes all the details on the case, because if not, how are they supposed to verify everything even after waiving FERPA? I would really appreciate any advice as I am a little lost on how to go forward with this.
 
*sigh* AI is gonna be the death of us....

Tbh, I would think this is minor. I personally think the professor overreacted and should have just let you redo the assignment. You got an A- because of the assignment, which means you were doing pretty well in the class too besides that one mishap.

Does it show on your transcript and/or will it? I would call your school and ask about that. If it does, just explain it. You're not the first and won't be the last student this happens to and I don't think it would make/break your app.

It also seems like there's going to be a case and nothing's decided yet?
 
*sigh* AI is gonna be the death of us....

Tbh, I would think this is minor. I personally think the professor overreacted and should have just let you redo the assignment. You got an A- because of the assignment, which means you were doing pretty well in the class too besides that one mishap.

Does it show on your transcript and/or will it? I would call your school and ask about that. If it does, just explain it. You're not the first and won't be the last student this happens to and I don't think it would make/break your app.

It also seems like there's going to be a case and nothing's decided yet?
The case ended earlier this year, and it doesn't show on my transcript, but my internal academic record instead. I'm assuming medical schools will look at this, but I wonder if they get more info than I do because I only received the absolute bare minimum.
 
What documentation did you receive from your university school for academic conduct about this situation? What has been documented in their files? Many medical schools will request a dean's letter certification from the student conduct office for any incidents they keep on their records, plus many schools will ask you as a test of your integrity. Once you have been accepted, FERPA doesn't matter and the medical school can request that record from your undergrad program.
 
What documentation did you receive from your university school for academic conduct about this situation? What has been documented in their files? Many medical schools will request a dean's letter certification from the student conduct office for any incidents they keep on their records, plus many schools will ask you as a test of your integrity. Once you have been accepted, FERPA doesn't matter and the medical school can request that record from your undergrad program.
According to my university the documentation I received is the same as what they would send out as a Dean's certification to medical schools. It only includes the charges, sanctions, findings (in my case, "in violation"), and the dates of the incident and resolution. It doesn't even mention which course the issue was related to, which I found a bit surprising.
 
Just tell the truth, own this, and develop better time mgt skills, so you're not late for assignments (a required skill for med students) and thus don't flail around making mistakes.
Thank you so much for the advice! I will absolutely make sure I don't make a mistake like this again. I just want to ask one more thing. For the explanation, do you think it's better to briefly acknowledge the situation and focus on growth or should I give more detail on how it happened without making any excuses?
 
Always own it as @Goro mentioned above. We all make mistakes and learn from it, but alas some don't. Just apply to schools if they ask be honest as this is not an end of world. You should be glad it happened during under grad not in med school. All the best!
 
Thank you so much for the advice! I will absolutely make sure I don't make a mistake like this again. I just want to ask one more thing. For the explanation, do you think it's better to briefly acknowledge the situation and focus on growth or should I give more detail on how it happened without making any excuses?
Always acknowledge as @Goro said! It'll look worse to hide your mistakes than to admit and own up to it.
 
Hi all,

I’m currently working on primary apps on AACOMS. I have an academic IA, and I really need help explaining it in under 500 characters while covering all the important points.

Here's a summary of the IA:

Last fall, I received an academic IA in an English course for a small 10pt assignment that consisted of finding sources on a chosen topic. I had forgotten about it and used a combination of Google Scholar and ChatGPT (AI use was permitted) to submit it before the deadline. Turns out two of the sources from ChatGPT turned out to be hallucinated or fabricated, which I didn’t realize at the time bec they were very similar to real sources I found online. When my professor questioned me weeks later, I assumed I had citation errors from rushing. She thought I was lying and immediately reported me for falsification/plagiarism. I freaked out and went through my Google search and ChatGPT history and realized what had happened. Although the situation was entirely inadvertent, I do take full responsibility. I received a 0 on the assignment, a grade reduction (A to A-), and academic probation.

My issue is that I'm having a hard time fitting all of the important details in under 500 characters. I want to make it clear that it was entirely inadvertent, but without ANY excuses at the same time. Below is what I have for my draft. If anyone can let me know how I can modify it, that would be amazing.

Draft:
In Fall 2024, I received an IA in an English course after two AI-generated sources I used were found to be invalid. While AI use for sources was permitted in this course, I initially did not realize they were invalid. The sanctions included a zero on the assignment, a grade reduction (A to A-), and academic probation. Although it was inadvertent, I take full responsibility, and the experience reinforced the importance of thoroughness, careful review, and accountability in all my work.
 
Previously,
 
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