Billing Codes

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DrRobert

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So I'm talking to one of my friends from residency who just landed a new private practice gig. Says he likes the new job but apparently the physicians (ACT model) are responsible for writing the billing codes on their anesthetic records before turning them into their office at the end of the day. So before he goes home, he has to look up the codes for the 20+ cases he's supervised. I've never heard of this before... sounds ridiculous to me.
 
I have to look up CPTs and we don't even bill at my current gig. In residency we had to record all of the surgical CPTs so the billing office could cross walk them. I don't think what your friend is doing is that uncommon. It's pretty easy to find the codes. The abeocoder app will find them and crosswalk the surgical codes. That could save your friend from spending his evenings thumbing through the big book of CPTs.
 
What billing coding is he doing? I have to submit an anesthesia code for all my (personally performed) cases and I have had to do that during residency and at the four jobs I have worked since. (one permanent position and three locums spots).

Does he have to submit surgical diagnosis and procedure codes? I only did that in residency, although the surgeon provided the codes. My billing company takes care of this for me now.

Personally, I believe that the surgeon should give us those codes at the beginning or end of the case. He knows what he did and what the diagnosis was and it is good prophylaxis against the insurer getting different codes and kicking back the billing paperwork, and against allegations of fraud.

- pod
 
What billing coding is he doing? I have to submit an anesthesia code for all my (personally performed) cases and I have had to do that during residency and at the four jobs I have worked since. (one permanent position and three locums spots).

Does he have to submit surgical diagnosis and procedure codes? I only did that in residency, although the surgeon provided the codes. My billing company takes care of this for me now.

Personally, I believe that the surgeon should give us those codes at the beginning or end of the case. He knows what he did and what the diagnosis was and it is good prophylaxis against the insurer getting different codes and kicking back the billing paperwork, and against allegations of fraud.

- pod

Both.

The only two places I've worked you just circle the anesthesia type on the chart (GEN, MAC, REG) and then you write the procedure (Lap Chole) and then write the diagnosis (Cholecystitis). Done. No codes. The billing office does the rest.

In a busy private practice I don't see any other way... complete waste of time (time that you don't have) to be looking up any codes... that's what the billing office is for.
 
We used to have to fill in a billing form with the CPT code.

Now, all our billing is completely electronic from the EMR....

drccw
 
Coding the CPT with highest associated RVG will mean more money for you. It is worth understanding how it works. Would you rather a $10/hr billing person decide whether you get 3 base units or 5 ? When I went into private practice , I started coding, made my own superbill and have been coding ever since. Trust me there are coders out there not always coding with # that gets you the most money. You've done the case , why not get the most $ you are due.
I realized that my handwriting actually got easier to read on my billing slips once I went solo. That should say it all. As an employee I'd scribble the numbers the billers needed, but when 100% was coming my way I didn't want to cheat myself out of a minute or a unit.
 
Would you rather a $10/hr billing person decide whether you get 3 base units or 5 ?

I would just add to that, you are responsible for what that $10/hour coder is billing for you. It would really suck to find out 5 years hence that they were mistakenly over-billing when the gestapo comes knocking on your door with fraud charges.

- pod
 
I would just add to that, you are responsible for what that $10/hour coder is billing for you. It would really suck to find out 5 years hence that they were mistakenly over-billing when the gestapo comes knocking on your door with fraud charges.

- pod

As someone married to a healthcare corporate/regulatory/compliance attorney, this is a VERY valid point...
 
So I'm talking to one of my friends from residency who just landed a new private practice gig. Says he likes the new job but apparently the physicians (ACT model) are responsible for writing the billing codes on their anesthetic records before turning them into their office at the end of the day. So before he goes home, he has to look up the codes for the 20+ cases he's supervised. I've never heard of this before... sounds ridiculous to me.

After 3 months he will know the codes by heart.
 
Coding the CPT with highest associated RVG will mean more money for you. It is worth understanding how it works. Would you rather a $10/hr billing person decide whether you get 3 base units or 5 ? When I went into private practice , I started coding, made my own superbill and have been coding ever since. Trust me there are coders out there not always coding with # that gets you the most money. You've done the case , why not get the most $ you are due.
I realized that my handwriting actually got easier to read on my billing slips once I went solo. That should say it all. As an employee I'd scribble the numbers the billers needed, but when 100% was coming my way I didn't want to cheat myself out of a minute or a unit.

After 3 months he will know the codes by heart.

It's not really possible or practical to know all the CPT codes for multiple specialties by heart. There are too many variations. I probably do 60-75 cases routinely, like lap chole's or T&A's. But I probably do a couple hundred other procedures where minor differences in the procedure makd a difference in the CPT codes.

We have our own billing office with a certified coding staff. There's an art/knack to it. I've tried it - it's not as easy at it looks or sounds.
 
My superbill is 6 one sided pages. I code ~ 98% of my cases without opening a big coding book. Again, no one is more familiar with what procedure was really done than you and the surgeon. Once you study the RVG, which is 20 pages or so, you will see how we get compensated based on the procedure. The surgeon may get paid for a bowel resection and ventral hernia repair done during the same case , but we only get paid for one. Therefore you need to pick the case with the higher base units.
My billing software will not let two cases overlap timewise.
i realize most of us don't have to code. But some of us are in practice situations where it has to be done by us alone. I stay in "compliance" doing it myself.
 
Finding the appropriate anesthesia code is indeed simple. It is the diagnosis ICD9 and surgical procedure CPT codes that are abbitch. How do you get these?

-pod
 
Yes there alot of words and #'s in the ICD(Diagnosis) and CPT (procedure) books. But a superbill like I mentioned above is cake to make on a computer. Just start writing your common cases and look them up. There's only a couple options for a gallblatter. Acute or calculus, then scopic or open, then the RVG . It doesn't matter if there's a bile duct exploration, LOA, foley insertion etc. for us.
Here's one: Hematuria > 599.71 , Cysto > 52000 , RVG> 00910 . The rest is on the face sheet and the record- which you should have a copy of to take with you. PS 3, 4 ? add it....popped in an IJ ? add it , A-line add it, Epid for post op pain? Femoral N. block? You'll only look these up ONCE. Then you'll write them down. Like I said, mine is 6 pages, I could shrink it to 3 and cover 95% of what I do. I still have my original handwritten copies in the briefcase that follows me to every OR. There's gotta be some smartphone app for coding. I am old school and enjoy my dumbfone so no apps. If you do it in the OR it's painless, if you let em pile up like I did recently, I sat for an hour and knocked out 3 or 4 weeks worth. I hold my charges for 4 weeks so the facility and surgeon can deal with deductibles.
 
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