I am having a hard time squeezing all of my activities and have a few questions to help condense:
1) For publications I would like to just list the DOIs and include multiple in one activity entry. Has anyone done this? Also, if so, do you think it's ok to just use the latest date as the official date entry (even though they all have mostly different dates) as long as we include the DOI?
2) For awards and poster/oral presentations, would it be OK to also use the same latest date to fit them into the same entry box as long as we list references appropriately and include appropriate dates as they are listed in the text box?
3) Do we have to personally know each contact provided or can they be administrators who could look our name up in a system to verify our work?
-carswarrior
1) Using the latest date works fine. Here is an example of a super-condensed Publication entry using PMID# (instead of DOI), thanks to tmax, which you could adapt for your own purposes. (Though I generally disagree with including submitted manuscripts, there might be a place for it when one can demonstrate super-productive involvement and has a proven pattern of acceptance):
Abridged bibliography in the following format:
Shortened Title; Shortened Journal/Book; Pubmed ID/Location/Status.
1st Author:
TSUP; BBA; PMID 22192777
Rhodopsin Superfamily; Nature; Submitted
Efflux Proteins: Microbial Efflux Pumps; Horizon Scientific Press; Accepted
Lead and Mercury Transporters (2 articles); Encycl. of Metalloproteins; ISBN 978-1-4614-1532-9 Jan. '13
MFS; FEBS J; PMID 22458847
2nd Author:
PTS; ELS; Search PTS on www.els.net
Transp. Protein Evol.; Protein Families; Accepted
4-JC; BBA; Submitted
ABC; JMB; Submitted
Co-author:
Phylogenetic char.; JMMB; PMID 22286036
APC; JMMB; PMID 22627175
Transposons; Mutagenesis; Accepted
Mer; WASP; Accepted
In case you have related Abstracts, Podium Presentations, Posters, they could be included in the same space with the pubs. The highest form of sharing a set of data with the world should be the primary listing (Publications, Abstracts, Posters/Presentations), but other venues can still be mentioned in the same space or in the affiliated Research space in precise or vague detail depending on space restraints (And I'd think this particularly important where a manuscript was submitted, but not yet accepted, if you use the format provided above). If you don't keep them hooked together like that, and use a different space instead, it would be far to difficult for a reader to keep them all straight for a highly-productive researcher.
Keep in mind that there's no one right way to do this. You might come up with a more efficient format than the one provided (in which case, I'd love your permission to use it as another example, if you'd be so kind as to post an anonymized version).
2) Yes.
3) The Contact need not know you personally, so long as they have access to your work record. They will not be asked for a reference, just a confirmation of involvement along the lines that you have entered into the application.