LOR intented for only one school (USC) will now go to every school on my AMCAS

[TitaniusAnglesmith]

Hi Folks, I'm in need of some advice:

Like most, I have a list of 6 LORs that were supposed to go into my pre-health department's letter packaging system. In addition to this, I have a handful of letters meant to go to specific schools. One in particular, my most notable, is going to one of my top-choice schools.

The way my college's pre-health department runs things is as follows:
1. State the number of letters you plan to receive on an online portal. (You can then view and identify when letters arrived to the system in said portal.)
2. Once this count is met (in my case, 6) the pre-health director will go in and write a committee letter.
3. Committee letter and LOR packet is sent to AMCAS letter service when it's complete.

This was all well and good, until one of my individual letters (the one previously mentioned) was received by my Pre-health department and packaged into my letter packet, without my approval. Before I had learned about the AMCAS letter service, I sent the letter writer the details for giving my pre-health department the letter. After I realized they must submit it to AMCAS (due to it being for a single school only) I updated them with the correct letter form. They hadn't finished writing it at that point, so I was assured it would end up in the right place. Either they, or their secretary, emailed the letter to my pre-health department. An honest mistake. I had been waiting on the 6th letter for the packet (one of my BCPM professors), and this letter "completed" my profile.

It was at this point that I emailed my pre-health department to discard the letter, and wait for the correct one to arrive. They said they cannot remove the letter, since it's considered a legal document, but will wait for the correct one to arrive. A week later, I see that the packed was uploaded to AMCAS with the incorrect letter. Again, another honest oversight.

Now, the letter packet is uploaded to AMCAS with a letter only intended for one school, and is missing one of my two required BCPM professor letters. I've contacted AAMC, and their policy is that after the application is submitted, the letter can't be removed.

How weird will this look to ADCOMs? What should my next step be? Should I tell schools to disregard that letter packet when they receive it? or leave it be, and have my second BCPM professor submit theirs to AMCAS instead?

Thanks for any help and ideas.

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[gyngyn]

How weird will this look to ADCOMs? What should my next step be? Should I tell schools to disregard that letter packet when they receive it? or leave it be, and have my second BCPM professor submit theirs to AMCAS instead?

The degree of "weirdness" will depend on the content of the letter.
Contacting schools to tell them to disregard the committee letter will definitely be weird, though.
Schools that prefer a committee letter will accept it as is (without the second BCPM).

 

[TitaniusAnglesmith]

The degree of "weirdness" will depend on the content of the letter.
Contacting schools to tell them to disregard the committee letter will definitely be weird, though.
Schools that prefer a committee letter will accept it as is (without the second BCPM).

i've reached out to the letter writer to see how individually tailored to the specific school it is. Depending on how much, it could end up being fine.

Should I add a new letter to my AMCAS letter page, list it as a committee letter, have the correct committee letter sent to that, and tell medical schools to look at the second one (i.e., name it CommitteeLetterCORRECT or UPDATED)?

 

[gyngyn]

Should I add a new letter to my AMCAS letter page, list it as a committee letter, have the correct committee letter sent to that, and tell medical schools to look at the second one (i.e., name it CommitteeLetterCORRECT or UPDATED)?

This would also be weird.
I guarantee that if you do this, everyone will want to see what was in the first packet!