Please Note: This is a particularly difficult section of the application. On almost every point there are differing opinions, and ultimately you need to create the work and activities section that is best for you, but being consistent is important. Take all advice offered here as a piece of the solution, but often not the ultimate word on the subject.
This FAQ is a work in progress. Any suggestions are welcomed and appreciated.
Work and Activities FAQ
1. What is the Work/Activities Section all about?
This is where you get to talk about your extracurricular activities, or "ECs" as they are referred to around SDN. This includes things like research experience, tutoring, academic awards, volunteer experience, clinical experience, etc. Everything that you ever wanted an admissions committee member (AdCom) to know about you to show that you are in fact a good candidate for medical school.
2. What kinds of categories can I put things in?
Artistic Endeavors
Community Service/Volunteer - Medical/Clinical
Community Service/Volunteer - Non Medical/Clinical
Conferences Attended
Extracurricular Activities
Hobbies
Honors/Award/Recognition
Intercollegiate Athletics
Leadership - Not Listed Elsewhere
Military Service
Other
Paid Employment - Medical/Clinical
Paid Employment - Non Medical/Clinical
Physician Shadowing/Clinical Observation
Presentations/Posters
Publications
Research/Lab
Teaching/Tutoring/Teaching Assistant
3. What kinds of things should I put in each category?
Part of this will be a judgement call. Adcoms are aware that things may fall into more than one category. For instance, if you are a Lead TA, you may want to separate it into two entries, one for Leadership and the other for Teaching/Tutoring. If you feel like you are more deficient in one category than another, then you may want to list it in the category where you are lacking something to balance out your application.
Some examples of things to list in each category:
Leadership
-Club officer
-Student activism/government/Greek activities
-Starting a non-profit/student organization
Honors/Awards/Recognitions
-Academic awards such as honor societies, dean's list, etc.
-Interesting certifications or recognitions you have such as a black belt in a martial art, placing in a competition, certified as pilot, etc.
-Received competitive research position or project funding for which you applied.
-Phi Beta Kappa
Community Service - Medical/Clinical
-As
LizzyM likes to put this one, if you are close enough to SMELL patients, it is clinical. This is pretty much the prevailing wisdom on SDN.
Community Service - Non-medical/Clinical
-If it doesn't fall into the above, you didn't get paid for it, and it isn't a leadership or teaching opportunity, it probably falls here
-Include things like volunteering for non-profits and charitable organizations, volunteer work you have done at your school, etc.
Teaching
-Includes not just TA or tutor, but also mentoring and coaching.
Most of the other categories should be pretty self-explanatory.
4. They are giving me a lot of space to describe each activity....how the heck should I enter them in? Is less more? Should I use up all available space?
Unfortunately...you will never get a clear cut answer to this one. But we can give you some possible techniques and advice
A - One school of thought is that this is not the time to pontificate. Describe the activity if it needs describing (if you think it is something an AdCom member will not know about) and otherwise, be pithy with your description. Many think that talking about what you learned from the activity is not appropriate in this section, and is better saved as material for secondary applications.
B - Another school of thought is that this is exactly the place to address why you got involved and/or what you learned from an activity because you may not get another chance in a secondary application. Those from California especially feel this pressure since most of the secondaries at California Med Schools are screened (you do not automatically get a secondary; they review your primary application first and decide if you are worthy). Because of this it is tempting to spew as much as possible here.
C - Approach C is a combination of the two approaches. Spew when necessary (an unusual activity that may need a little bit more explanation to understand its depth, and you learned a lot from but you are NOT addressing in your PS) and limited description of commonplace application items (ER scribe, general hospital volunteer, MCAT teacher/tutor).
You can really go down two general paths when it comes to entering the activities in: paragraph form or bullet points. Go with what comes most naturally to you, and don't force yourself to conform to a style that you think is inappropriate for the information you are trying to convey and your writing style.
Another trick for entering your activities is to use a catchall description that allows you to enter several different activities under one heading so that you are not wasting multiple spots. For example:
Activity: "Undergraduate Work Experience". Category: Paid Employment - Non-Military
Input the other header information (time span, total hours, contact, etc) for the first activity listed
Activity Description
Activity Description said:
Starbucks Barista
-Responsible for training new employees, customer service, and product ordering.
-Worked while attending school full time
Also:
Paid Intern - June 2008 - August 2008
Contact: Jane Doe, Secretary, 123-4567
-Worked at the Mayor's Office for the City of Memphis.
-Responsible for...
-Worked 40 hours per week while taking 1 summer class
Grocery Store Worker - August 2008 - May 2010
Contact: Jill Doe, Manager, 234-5678
-Worked as a cashier for a major grocery store chain
-Worked 30 hours per week while attending school full time
-Responsible for....
By using this method, you are able to save 2 spaces in the Work/Activities section, but still are able to show that you have significant work experience and experience juggling a job and school.
5. Is work experience really that important for me to list? Who is going to care if I worked at a grocery store for 2 years, 20 hours a week, while in college?
Work experience is ABSOLUTELY important for you to list. There is a fantastic thread about this topic here:
http://forums.studentdoctor.net/showthread.php?t=813497
The short version: the work/activities section is there for you to show off all of your skills. Holding down a job while continuing to be a learner (student) is a huge skill that not every medical student can bring to the table. It also shows commitment and an ability to tolerate some suckage, something that every job has, no matter how much you may love it on some days.
6. Should I really list that I was on the dean's list/in an honor society?
Again....two schools of thought here. One is that many applicants have these things, so why list them. The other is that they won't know unless you tell them.
Again, a good trick for entering activities is to have a catch-all category like "Academic Recognition" where you then list the X number of awards/recognition that you have received. That way you are not taking up multiple spaces for things you don't want to emphasize.
7. Do AdCom members really contact people in the "Contact Information" field of this section? What should I do if I don't have a good contact for an activity?
In the past, AdCom members rarely contacted these people. However, the application changed a few years ago to require either a phone number or email address for a contact for most activities listed. Especially if an LOR about the activity was not submitted, be sure your contact is up-to-date and even forewarned, particularly if the activity was substantial and adds great appeal to your candidacy. Some schools check these in detail (usually before, but possibly even after accepting you) and others not so much, but you won’t know which is which.
There are certainly some activities that are difficult to list a contact, like an activity long ago. Here are a few hints: It is best to include the most impartial person possible (so list your mom as your absolute last resort) but you might find the need to list your roommate or your friend as a contact. Remember, if the contact is called or emailed, he or she only needs to provide reassurance to the adcomm that you described the activity faithfully. These are contacts not references so the person who responds does not need to answer questions about your abilities to succeed in medical school. Also, please read the
AMCAS FAQ answer to this question.
8. Most Meaningful Activities
8a. Is there any benefit to marking three activities as "Most Meaningful" vs. just one?
Again, there are several schools of thought on this issue:
i. You are only obliged to list one activity as "Most Meaningful." If you can express yourself in the first 700 characters, adding 1325 characters about two other activities might bore admissions committee members.
ii. Admissions committees will pay special attention to the activities marked as "Most Meaningful" so mark three activities that are the strongest part of your application. Be sure not to add fluff in the extra space, perhaps including a concise story to help illustrate the "transformative nature of the experience."
8b. What happens if I wrote about my most meaningful activities in my personal statement?
It is best not to repeat information on your application. There are two options:
1. Pick different activities as your "Most Meaningful".
2. Rework your personal statement. For example, you could use your Personal Statement to address a specific story, patient, or moment, then use the "Most Meaningful" box to provide a more general, big picture message from the activity.
8c. Can I use the "Most Meaningful" box to continue the description of my activity? For example, can I use it to list the citations for all my posters and presentations?
It is best to use the box as AMCAS suggests on the application. Some creativity will be tolerated. Just don't ramble to fill space.
9. If I talk about something in my personal statement, should I still mention it in my Work/Activities Section?
Yes, definitely. Be sure to review Depakote's Personal Statement Guide/Tips since it is a bad idea to have your PS simply serve as a regurgitation of your Extracurricular activities.
10. How should I list Physician Shadowing?
Physician shadowing now has its own designation so it is no longer recommended to list it as "Other".
Some recommendations when listing physician shadowing: Group all of your shadowing together, giving a total hours for each physician. Additional relevant information such as their title ("MD" or "DO"), level of training if not an attending (resident, fellow, etc.), or other notes about the shadowing (i.e. shadowed only during office hours for a surgeon, only during image reading for a radiologist, etc.) can be included. There's no need to describe what shadowing is.
Here's an example of how shadowing can be listed:
Experience Type: Physician shadowing
Title: Physician Shadowing
Total Hours: Total hours shadowed
Contact info, organization name, and dates: Use the info for the first physician you want to list
Description:
Activity Description said:
John Smith, D.O., Family Medicine resident
13 hours in June 2011
Also:
Jill Smith, M.D., Pediatrician
New York Pediatrics
800-000-0000
20 hours in June 2011
Jane Smith, M.D., General Surgeon
New York Surgical Associates
800-000-0000
13 hours in January and February 2011, during general and bariatric office hours
James Smith, M.D., Radiologist
New York Radiology Associates
800-000-0000
7 hours in May 2011, during image reading
11. How many spaces are there for activities? How many of them should I use? Should I be trying to fill them all?
You have 15 spaces to list your activities. However, most applicants DO NOT use all of them. You should not try to "spread out" your activities for the sake of filling more slots. Be sure that every activity is worthy of being included and that they all improve the admission committee's understanding of you as the applicant.
12. Should I really be talking about my hobbies or artistic endeavors?
If you have some, then list them! Not all adcomm members will read them, but some like to know what you do to relieve stress and unwind. Group them all together.
Some are confused between listing an activity as a hobby or an artistic endeavor. The prevailing SDN opinion about artistic endeavors is that they involve reaching a wider audience (ie publishing or performing instead of just writing and practicing). A hobby is more personal with a limited audience.
13. Should I list something that I plan for the future but haven't started yet? Can end dates be projected into the future?
The AMCAS application will not accept future months for your start date. If an activity is ongoing, the end date can be no later than the intended start of medical school (ie, August at the end of the current cycle). Note that some categories only require one date, like Awards, Presentations/Posters, and Publications.
14. How should I list publications? What if some of them are "submitted" but not actually accepted yet?
Publications are worthy of their own slot, even if you already have a "Research" slot. For contact, use your PI that you worked with. For organization, you can use the name of the organization that publishes the journal. For date, use the publication date, or if accepted for publication but not yet published, use the accepted date. In the description, it is a good idea to include enough of a citation for an adcomm member to find the paper if he/she is curious enough to look it up. Some adcomm members find it helpful to include enough of the author's list so that your place in the authorship can be determined.
If a publication is only submitted or needs major revisions, then it is still a future activity which you cannot include. If it is published, accepted for publication, or accepted pending minor revisions then you can include it.
15. How far back should I go listing activities?
Any activity you engaged in after High School graduation may be considered potentially relevant. Strictly speaking, there is no rule that you can't include a High School-only activity, but if you do so, it should add substantially to your application, so you aren't wasting space for something that adcomms are unlikely to regard. This would include Experiences that began during HS (or even before) and either continued into the college years or resumed sometime later. Examples of life-long activities that might help your application would be music or dance involvement.
If you are a nontraditional applicant, then your more recent accomplishments are the most important to highlight. In that case, consider grouping your most important college-aged activities together under the "Other" designation.
16. What order should I input my activities in?
It doesn't matter! The AMCAS application automatically organizes the activities in a chronological order. Adcomms can change how the activities appear for their report but you can't alter the order.
17. What if the "Total Hours" for one of my activities is more than 999 hours?
Though the directions state that 999 is the maximum hours that can be entered, one can now input 99,999 Total Hours.
18. How should I go about naming an activity?
-If your position comes with a title, you can use that if it reflects what you do adequately, eg, Vice President of a Student Rockclimbing Association (especially if the name of the organization is Hawkeye Mountain Goats, which doesn't tell us enough). Or, Research Affiliate, vs Research Associate, vs Research Tech, vs Researcher on Infant Cognition Project.
-If you are a general member of an organization and will hold a higher office in the future, since it can't be listed under Leadership on its own before you start the position, you can sneak it into the application with the title you pick, eg: General Member and President-Elect of Campus Recycling Initiative.
-If the activity covers two categories, since you can only designate one, in some instances you might choose a name that conveys the other designation. For example, Research/Lab can be paid, volunteer, or via class credit. Unless you are washing glassware, you might decide to select Research/Lab so it won't be overlooked, but could title the activity Animal Handler for Smith Lab through Work/Study Program. Exception: If your research activity earns class credit, the transcript will speak to this so it isn't necessary to repeat the information.
-If you are grouping multiple similar activities together to save space, be sure the title you pick encompases all of them, eg, Summer Camp Volunteerism, or College Seasonal Employment, or E-Publications of Graphic Novels, or Searchable Published Abstracts, or Leisuretime Activities, or Undergraduate Recognitions, or Fraternity Involvement.
-If the activity does not come with a title, try to convey its essence so a skimmer is more likely to read the entire entry. Instead of Runner, perhaps title the Hobby activity Marathoner, 235th Place. Instead of Band Member, perhaps First Chair Clarinetist in XXXCity Orchestra. Instead of Telephone Operator, perhaps Communication Facilitator and Emergency Response Expert. Instead of Tutor, perhaps Chemistry Tutor through Office of Minority Affairs.
-Try not to repeat the Organization name in the title you give the activity.
Instead of: Experience name: President of Pre-Medical Society; Organization: Pre-Med Society
For Organization name , you could use AED spelled out, Office of Collegiate Affairs (or whatever dept oversees all student organizations), or your school name.
