Question for Time2track users

[erg923]

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A few pretty specific questions about the time2track program.

1.How do you report/categorize reports you based on SCIDs or other very structred inteviews (ie., CAPS, MINI, etc)? The only options are "clinical writing/progress notes" and "Assessment Report Writing". I am inclined to count it as assessment report writing, because I think of the SCID as a pretty thorough assessment, not just "clinical writing." But I didnt know if they were intending assesment report writing only to apply to psychometric based assessments?

2. How do you report telephone screens? There is no option for this and I have done alot of them, both in my lab and at our school's counseling center.

3. What excatly is "psychodiagnostic test adminstration?" Seems like a catch all to me. The HAM, MADRS, BPRS, etc. are rating scales for quantifying symptoms, but I think of those more as structured interviews, because thats how they are done. There is already a section for "neuropsychological assessment," so I assume this just leaves things like the MMPI and self report rating scales? I cant actually track the time it takes the client to do an MMPI or Beck, right? I assume this is for the interpretation of these measures? But then there is already and "psych assessment scoring and interpretation" section. What the heck?

 

[psybee]

1.How do you report/categorize reports you based on SCIDs or other very structred inteviews (ie., CAPS, MINI, etc)? The only options are "clinical writing/progress notes" and "Assessment Report Writing". I am inclined to count it as assessment report writing, because I think of the SCID as a pretty thorough assessment, not just "clinical writing." But I didnt know if they were intending assesment report writing only to apply to psychometric based assessments?

I'd count them as "assessment report writing", as opposed to the more clinical process, progress, mid year chase reports, treatment plan updates, etc.

2. How do you report telephone screens? There is no option for this and I have done alot of them, both in my lab and at our school's counseling center.

I count them as structured intakes.

3. What excatly is "psychodiagnostic test adminstration?" Seems like a catch all to me. The HAM, MADRS, BPRS, etc. are rating scales for quantifying symptoms, but I think of those more as structured interviews, because thats how they are done. There is already a section for "neuropsychological assessment," so I assume this just leaves things like the MMPI and self report rating scales? I cant actually track the time it takes the client to do an MMPI or Beck, right? I assume this is for the interpretation of these measures? But then there is already and "psych assessment scoring and interpretation" section. What the heck?

that one is tricky. one example i would use for that category, is that we give these assessment packets to research participants and for a number of reasons sch as varying levels of English literacy and to cut down on data entering time, we don't have them sit down at a table with a pen and fill em out, but ask them the questions (like the BDI, BAI, so on and so forth) and enter thier scores ourselves. so that would work for "psychodiagnostic test adminstration". i wonder if just sitting there while they fill it out and being available for questions, like one would during the MMPi would also count. likely.

what do others think?

 

[Ollie123]

When you say phone screens, are you doing brief diagnostic assessments over the phone or just basic demographic info?

I just ask, because we do pretty generic "Age, gender, height/weight, are you on any of the following 8 billion medications, do you have heart disease, etc." over the phone. For the most part we are successful in pawning them off on undergrads so we can do other things, but I have not been tracking them when I have done them because it never even occurred to me that something like that could count towards clinical hours.

 

[erg923]

At the schools counseling center its demograhpics, tx history, and chief complaint. Should take about 20-30 minutes at most.

At my lab its demograsphics, psych and tx histoty, medical history, depression criteria questions from the DSM, Substance abuse hx, and a screen for psychosis (mostly taken from module B of the SCID). Takes about 30-45 minutes for clinical populations and about 15 if they are HCs.

However,it is my understanding that you can count any type of patient/participant contact, probably even short demographic questionnaires. I wouldnt catergorize yours in time2track as "intake/interview" though. Maybe under the "other" category,not really sure.

 

[psychgirl77]

Does anyone use this service to track clinical hours? Do you find it useful and would you recommend it? I'm thinking of signing up but would like to hear from others who have tried it. Thanks!

 

[thewesternsky]

I do find it very useful, but my license for Time2Track is provided by my program. It's easier to manage than a spreadsheet, but all its functions *could* be done in Excel provided you were willing to devote a little more time to it. I'm not sure what the cost of Time2Track is or what your financial situation is, so I'm not sure how much I can help.

 

[erg923]

I like it as well. Program pays for our subscriptions.

 

[TenaciousGirl]

My school doesn't provide T2T, but I got it on my own. I definitely think it's a great tool. They have subscriptions for 1 year, 2 years, or 4 years.

 

[psychgirl77]

My program provides us with a paper form to track hours, which I find a bit useless as I am not that organized. Knowing me, I'll end up losing all my sheets. The subscription doesn't seem to cost too much ($37/year) so I think I might as well try it.

 

[erg923]

In the age of computers, why would your program risk having you track them in a manner that is so ripe for errors? I doubt any of them would encourage you to score a clients MMPI by hand if you have a computer scoring program availbale to you.

 

[psychgirl77]

I have no idea, it seems odd to me as well. I might mention time2track to our DCT to see if he's heard of it, and maybe they can get an institutional license for it. I'm sure it would help out a lot of the students.

 

[katiekoala]

I just started using this a week ago, and already love it. Way better than trying to make the perfect APPIC spreadsheet.

 

[Neuropsych2be]

Time to track has been great for me. I just hope that it is as seamless with the APPIC application as they say it is.

 

[ClinicalTrainee]

I talked our DCT into getting an institutional license for us. Well, we still pay for it individually, but we pay the program and then they send a big(ger) check to Time2Track. The institutional rate is lower, and someone (the DCT, a clinic staff person, whoever is designated) can get access to at least some of the data about the students. I don't know much about that aspect of the program, but it might be considered an advantage for a DCT.

I'm applying for internship this year, and Time2Track made hours counting the easiest process. I simply printed the application view and voila! Hours were done! Considering I have heard horror stories from older students in my program about the days it took to tally clinical hours, this program is money well spent, in my opinion.

Also, they respond to questions/requests quickly. I emailed them to have a test added to their list and it was there within an hour. That said, the testing part of Time2Track isn't so hot. If they could figure out how to coordinate that part along with the APPI, it'd be even more awesome than it already is.

 

[psychrat]

I just downloaded time2track, but for some reason am unable to take the tutorial. They are asking me to make up client codes…what is this? Also, how do I track hours for a group I held twice while the regular clinician was out?

 

[Therapist4Chnge]

MOD NOTE: I merged your thread with an existing Time2Track thread. -t4c

 

[psychwanabe]

I just downloaded time2track, but for some reason am unable to take the tutorial. They are asking me to make up client codes…what is this? Also, how do I track hours for a group I held twice while the regular clinician was out?

I'm confused about "downloading" T2T. I use the web-based site (time2track.com) so there was nothing to download. I don't remember going through the tutorial, but once I got over a couple of small issues I didn't have any problem navigating the site.

The client codes are required as you track face-to-face hours and are entered under the "client manager" tab. I think you can only use 4 characters as an ID. I use 2 letters to indicate the site I'm working at and 2 letters to indicate the client. When I was purely doing assmt, I used numbers instead of letters for the client and kept track in a notebook for my own records as to which client corresponded w/ which number.

When you're doing groups, you just set up a group by first entering each client. Then under the "client manager" tab, click on "groups", and then click on the client's code and move them in to a group. Then, under the "assmt/intervention" section, choose "group therapy" and then enter on the date you want the amount of time and the group with the members already entered.

Hope this makes sense!🙄

 

[psychrat]

I'm confused about "downloading" T2T. I use the web-based site (time2track.com) so there was nothing to download. I don't remember going through the tutorial, but once I got over a couple of small issues I didn't have any problem navigating the site.

The client codes are required as you track face-to-face hours and are entered under the "client manager" tab. I think you can only use 4 characters as an ID. I use 2 letters to indicate the site I'm working at and 2 letters to indicate the client. When I was purely doing assmt, I used numbers instead of letters for the client and kept track in a notebook for my own records as to which client corresponded w/ which number.

When you're doing groups, you just set up a group by first entering each client. Then under the "client manager" tab, click on "groups", and then click on the client's code and move them in to a group. Then, under the "assmt/intervention" section, choose "group therapy" and then enter on the date you want the amount of time and the group with the members already entered.

Hope this makes sense!🙄

Thanks! That was helpful. I had to download windows media player, but may delete it since the tutorial does not seem to work anyway, but your explanation was very helpful 🙂

 

[greensky]

Hi,

I have a question regarding time2track. Before I entered the PhD in counseling psych program, I worked as a local hospital doing intakes. My supervisor said that I could count some of those hours under “other work experience”. Is that so? How do I go about differentiating those hours from actual doctorate level tracking hours?

Thanks.

 

[erg923]

He meant describe it under the "other work experience" section on the APPI when its time for internship. You cannot track hours for any experience that was not a school approved/sanctioned practicum experience. You will simply qualitatively describe this experience and your duties on that portion of the APPI when it comes time. You cant count the hours.

 

[greensky]

He meant describe it under the "other work experience" section on the APPI when its time for internship. You cannot track hours for any experience that was not a school approved/sanctioned practicum experience. You will simply qualitatively describe this experience and your duties on that portion of the APPI when it comes time. You cant count the hours.

oh, ok. So, what is the "other work experience" option mean on time2track...is that for when people are counting post-doc hours or something?

 

[aurisha7]

Hi everyone, I also have a time2track question. I have been going to my first practicum for a little over a week and so far have only really been sitting in with my supervisor and observing her perform interviews, core histories, treatment plans, etc. Then later we will usually discuss the cases together and I offer my input regarding diagnoses. Can I put this sort of thing into time2track, or do I have to wait until I am actually seeing my own clients? And if I can put this, where might it go (I figured I wouldn't be adding it as a client since it really isn't mine). Hope that makes sense, thanks in advance!!

 

[thewesternsky]

Hi everyone, I also have a time2track question. I have been going to my first practicum for a little over a week and so far have only really been sitting in with my supervisor and observing her perform interviews, core histories, treatment plans, etc. Then later we will usually discuss the cases together and I offer my input regarding diagnoses. Can I put this sort of thing into time2track, or do I have to wait until I am actually seeing my own clients? And if I can put this, where might it go (I figured I wouldn't be adding it as a client since it really isn't mine). Hope that makes sense, thanks in advance!!

According to my program's guidelines, this belongs under Video-Audio-Digital Recording Review (observing assessments) and under One-to-one Supervision (discussing cases).

Your mileage/program requirements may vary.

 

[erg923]

Agreed. You're observing, not conducting, so its much like supervision or learning from reviewing video or audio tapes of therapy/intake sessions.

 

[aurisha7]

Ok excellent, that makes sense...thank you both very much for your helpful responses!

 

[NeedMoreSleep08]

Does anyone know how to classify/track Neuropsych testing for research under the assessment hours? Do I just change the "setting" under the Neuropsychological Assessment "activity"? There is no tab for research lab so I'm a bit confused...

 

[erg923]

I think there is an "other" tab, right? Just makes sure you can actually count those hours...it does have to be a school sanctioned/approved practicum experience with formal, appropriate, supervision.

 

[Ollie123]

According to my program's guidelines, this belongs under Video-Audio-Digital Recording Review (observing assessments) and under One-to-one Supervision (discussing cases).

Your mileage/program requirements may vary.

Agree if it is true passive observing (i.e. you are watching and might as well be in another room). If it is more like "co-assessment" than I would say it should count as face-to-face, even if the other person is doing the majority of the talking.

I couldn't tell from your post and just had that experience today, so that's why I bring it up. I was supposed to be "observing" groups but was pulled into the discussions pretty early on so I feel good doing so.

On a related note...today was my first day at a VA and a lovely reminder of why I want to go into research....wow was that intense and exhausting. Now on to my nice, relaxing analysis of a complex psychophysiological dataset....

 

[Therapist4Chnge]

On a related note...today was my first day at a VA and a lovely reminder of why I want to go into research....wow was that intense and exhausting. Now on to my nice, relaxing analysis of a complex psychophysiological dataset....

I'd rather do most anything than talk therapy. I'm hoping to get a grant funded and use that as an excuse to avoid what little traditional therapy I may have to do otherwise.

 

[NeedMoreSleep08]

I think there is an "other" tab, right? Just makes sure you can actually count those hours...it does have to be a school sanctioned/approved practicum experience with formal, appropriate, supervision.

Thanks! I finally gave in and decided to use time2track. I love it! Although I have to say that tracking the tests is a total pain. I think I'll just track them manually. I wish there was a way to input a battery so that I could just click one button and it would add the tests to my total.

 

[hereandnow]

If you take a suicide call on the crisis line for 2 hours, how do you track that? Thanks!

 

[mshbe]

I recently started using time2track. I'm in a child practicum, and work mainly with children/adolescents, but I also frequently work with whole families and parents. I'm a little confused about how to track hours in certain situations.

For example: Suppose I see a family, with a child (the identified patient) and the parents. In time2track, I would create an individual client for the child and one for each of the parents, and then combine them to create a "family" client. If I have sessions with just the parents, and the focus is still on the identified patient even though he/she is not present, how would I enter this? Would I still track these hours under the whole family even though the child wasn't present? Would I create a new "family" client that is made up of only the parents? Neither option seems accurate about what was done in the session.

Any suggestions?

 

[Lindz]

I was wondering the EXACT same thing - I typically see a family every week and sometimes they come with only one parent, sometimes with two, and sometimes without the child. I have been going in and creating a separate "family" code for each iteration.....so, say the initials for the family are AB and the code for the complete family is "AB". When I just see the mother/son pair, I assigned a new code called "AB1", and for just the father/son pair, I assigned a code called "AB2".

HOWEVER, I don't know if this is correct because now in my monthly summaries it says I am actually seeing three different families. In reality, I'm seeing three versions of the same family. Anyhow know how to address this? The only other options seems to be to indicate that I'm seeing the entire family, by saying that I saw family "AB", even when I may only be seeing some of them.

Are there other options I'm missing? Thanks!

 

[Lindz]

I just wanted to bump this question. Does anyone have any time2track advice relating to these questions?

 

[kbean]

Would like to re-bump this. My problem--if I complete an intake on a child and the child's parents are present during the intake (and presumably the feedback), but the only actual client is the child, do I just classify it as an individual, or do I do a family thing for appointments when the parents are present?

 

[InYourHead]

Simple question: Is it worth the 37 dollars a year?

 

[erg923]

Simple question: Is it worth the 37 dollars a year?

My program paid for ours. If yours wont, then they should at leats provide you with an existing excel sheet or something, IMHO. Thats a lot junk to keep track of, organize and record.

 

[cara susanna]

Was this thread bumped merely as a way of making me feel guilty for not keeping up with my hours lately? D:

 

[Ollie123]

I didn't find it worth it. It doesn't do anything an excel spreadsheet on a flash drive can't, its much less flexible, and the interface leaves much to be desired. Some of this might be a function of the sorts of clinical experience I've gotten...the interface would probably be fine if I was primarily doing weekly individual therapy, but its not good for groups/testing/assessment (though its possible they reformatted it since I last used it - I know that was being planned, not sure what came of it).

If you do use Excel, just make sure you back up the file in multiple locations🙂

 

[Japhon]

I agree. I never really liked Time2Track's interface. I've been using PsyKey APPIC which I've liked a lot more. The interface is much better and you can sort/search your hours based on practicum/clerkships so it makes end-of-year summaries to your DCT really easy. Also, its cheaper than Time2Track.