APPIC Interview Invitation Thread (2021)

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I've run into a scheduling conflict and need some advice from the group - it looks like my email address was picked up by the VA spam filter and so none of my emails are going through to VA training sites that offered me an interview (I found out because my VA interviews TDs sent me a "we haven't heard from you yet" email). Because of this, my interview dates are all booked up now. I have one site that I would like to interview with, but their only day left conflicts with another site that I have not heard from yet (their mass invites went out last week so I am not sure if I am second tier or rejection yet). Is it appropriate for me to reach out to that site to ask if I am still under consideration so that I can have a better idea of my schedule? Has anyone else had this issue and/or know anyone who has in the past?
 
neuro_trainee said:
I've run into a scheduling conflict and need some advice from the group - it looks like my email address was picked up by the VA spam filter and so none of my emails are going through to VA training sites that offered me an interview (I found out because my VA interviews TDs sent me a "we haven't heard from you yet" email). Because of this, my interview dates are all booked up now. I have one site that I would like to interview with, but their only day left conflicts with another site that I have not heard from yet (their mass invites went out last week so I am not sure if I am second tier or rejection yet). Is it appropriate for me to reach out to that site to ask if I am still under consideration so that I can have a better idea of my schedule? Has anyone else had this issue and/or know anyone who has in the past?
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If you couldn’t attend, would they try to give your interview slot to someone else?
 
student9295 said:
If you couldn’t attend, would they try to give your interview slot to someone else?
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I'm not sure - I really like both sites so I am conflicted about how to handle this. Of course, if I can't attend one or the other for sure then I would definitely tell the training site ahead of time so that they can interview others. I'm just not sure whether it is appropriate to reach out to site B to see if I am on their rejection list already (if I am, then there is no longer a scheduling conflict, but if they wait until their notification date of 12/15 then that makes things a bit more complicated I think).
 
neuro_trainee said:
I've run into a scheduling conflict and need some advice from the group - it looks like my email address was picked up by the VA spam filter and so none of my emails are going through to VA training sites that offered me an interview (I found out because my VA interviews TDs sent me a "we haven't heard from you yet" email). Because of this, my interview dates are all booked up now. I have one site that I would like to interview with, but their only day left conflicts with another site that I have not heard from yet (their mass invites went out last week so I am not sure if I am second tier or rejection yet). Is it appropriate for me to reach out to that site to ask if I am still under consideration so that I can have a better idea of my schedule? Has anyone else had this issue and/or know anyone who has in the past?
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Ugh that's so frustrating! Has their interview notification date passed? I'm assuming no, but if so, I think it's fine to reach out. If not, then I'd probably schedule the confirmed interview, and ask the other site if they're able to accommodate an alternate day. I'm in a similar boat with a site that I really like but scheduled an earlier interview on their date, so I'm waiting to hear back to see if they can provide another option.
 
cortisolace said:
Ugh that's so frustrating! Has their interview notification date passed? I'm assuming no, but if so, I think it's fine to reach out. If not, then I'd probably schedule the confirmed interview, and ask the other site if they're able to accommodate an alternate day. I'm in a similar boat with a site that I really like but scheduled an earlier interview on their date, so I'm waiting to hear back to see if they can provide another option.
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Their notification date is 12/15 and they have already sent out a batch of mass email invites last week (I think I am probably in their rejection list and will be notified of that on 12/15 which is how all of my other rejections were). The site requested that I put my preferred interview date in the cover letter and so if I took the interview at site A, then it would be in the slot I requested in my site B cover letter. I am not sure how that will look since it was the date (out of 3-4) that I asked for initially from site B (assuming that I get an interview offer).
 
neuro_trainee said:
I've run into a scheduling conflict and need some advice from the group - it looks like my email address was picked up by the VA spam filter and so none of my emails are going through to VA training sites that offered me an interview (I found out because my VA interviews TDs sent me a "we haven't heard from you yet" email). Because of this, my interview dates are all booked up now. I have one site that I would like to interview with, but their only day left conflicts with another site that I have not heard from yet (their mass invites went out last week so I am not sure if I am second tier or rejection yet). Is it appropriate for me to reach out to that site to ask if I am still under consideration so that I can have a better idea of my schedule? Has anyone else had this issue and/or know anyone who has in the past?
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I just read this in the APAGS workbook: "...it is sometimes necessary and permissible to call an internship site prior to Dec 15 to ask whether you have been invited for an interview there so that you can coordinate travel plans. This is okay to try, but remember to be very nice to administrative assistants!"
 
cortisolace said:
I just read this in the APAGS workbook: "...it is sometimes necessary and permissible to call an internship site prior to Dec 15 to ask whether you have been invited for an interview there so that you can coordinate travel plans. This is okay to try, but remember to be very nice to administrative assistants!"
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APAGS Workbook to the rescue - thank you so much for finding that! Hope everyone is hanging in there! 🙂
 
neuro_trainee said:
I'm not sure - I really like both sites so I am conflicted about how to handle this. Of course, if I can't attend one or the other for sure then I would definitely tell the training site ahead of time so that they can interview others. I'm just not sure whether it is appropriate to reach out to site B to see if I am on their rejection list already (if I am, then there is no longer a scheduling conflict, but if they wait until their notification date of 12/15 then that makes things a bit more complicated I think).
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What does your advisor or TD think about making contact? They are your best source for whether or not to contact as well as how to go about it. They could help you with wording as to not step on toes or come off the wrong way to a site. I would be mindful of reaching out and coming off in a way that seems like I don’t have a solution to offer. If you ask site B if you’re still under consideration and they say yes, what then? Again, this is something your faculty should be able to provide better guidance on.
 
neuro_trainee said:
I've run into a scheduling conflict and need some advice from the group - it looks like my email address was picked up by the VA spam filter and so none of my emails are going through to VA training sites that offered me an interview (I found out because my VA interviews TDs sent me a "we haven't heard from you yet" email). Because of this, my interview dates are all booked up now. I have one site that I would like to interview with, but their only day left conflicts with another site that I have not heard from yet (their mass invites went out last week so I am not sure if I am second tier or rejection yet). Is it appropriate for me to reach out to that site to ask if I am still under consideration so that I can have a better idea of my schedule? Has anyone else had this issue and/or know anyone who has in the past?
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I had this exact same thing happen to me!! A VA site wasn't getting my email responses and I had no idea why - good to know that it's likely due to the VA spam filter! I was so worried none of my sites were getting my emails.

I ended up calling the VA site that never received my emails and explained what happened and they added me on to one of their other interview dates that they said was "full" in their email. Have you tried calling to see if they're willing to add you on to another date?
 
cortisolace said:
I just read this in the APAGS workbook: "...it is sometimes necessary and permissible to call an internship site prior to Dec 15 to ask whether you have been invited for an interview there so that you can coordinate travel plans. This is okay to try, but remember to be very nice to administrative assistants!"
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Since there are little to no travel plans required for virtual interviews, I would be cautious with contacting sites prior to their notification dates.
 
One of the sites I applied to said they would notify by the 30th but I still haven't heard from them. Would it be okay to email and inquire about my status or should I wait a little longer?
 
NeuroGal1994 said:
One of the sites I applied to said they would notify by the 30th but I still haven't heard from them. Would it be okay to email and inquire about my status or should I wait a little longer?
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Our advisor told us to give it 1-2 days after their deadline before emailing incase they are behind. So I think it would be okay to email today or tomorrow! But it’s totally up to you 🙂
 
NeuroGal1994 said:
One of the sites I applied to said they would notify by the 30th but I still haven't heard from them. Would it be okay to email and inquire about my status or should I wait a little longer?
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I believe that APPIC just sent out an email on the 29th about this and said wait til at least the morning after the deadline but then you’re safe.
 
WisNeuro said:
Since there are little to no travel plans required for virtual interviews, I would be cautious with contacting sites prior to their notification dates.
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Thank you for this - my TD also said to go ahead and schedule with Site A and just wait to hear from Site B (for others who might have the same/similar situation). Thank you to everyone for their thoughts - this was very helpful! 🙂
 
I know people have heard from Geisinger Adult, Child, and Neuro for interviews but has anyone had any rejections yet from them or more interview offers specifically for the adult and/or children tracks just wondering if I should start to mentally prepare for that rejection.
 
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