Sorry this is long 🙃
Of course!! Here is the email I sent to Emory (I sent it directly to the admissions officer for my specific program- Theresa Nash for global health. Other schools, I just sent to the general admissions email)
The letter that I wrote is a little on the very personal side so I won’t share what I actually wrote but I can share the way that I wrote it.
Email:
My name is ____ and I just recently submitted my application to Emory University's Rollins School of Public Health through SOPHAS. I wanted to reach out to you to see if you would consider accepting a supporting letter of explanation about extenuating circumstances that led to my GPA being slightly lower than I would have liked. I had reached out to the general admissions and they pointed me towards reaching out to someone directly in the department that I am applying for.
I would love a chance to let your admissions office in on the factors that affected my undergraduate experience as I believe that my GPA upon graduation does not adequately reflect my academic and professional ability to succeed in a graduate program. If you do not accept supplemental materials, I completely understand, and I hope that the other components of my application will showcase my passion and dedication for pursuing an MPH at your institution. I have included the supplement in this email just in case.
If you have any questions or concerns I would be happy to answer them.
Warm Regards,
Letter:
- Started out thanking them for the opportunity to be considered at their institution and my purpose for writing the letter (to offer an explanation of why my gpa is low)
- Next paragraph, I simply wrote out the details of my undergrad experience. (Mine was related to medical issues). I was specific as possible, but also not trying to sounds biased or make it sound like I had excuses. I just laid out the facts.
- Then I transitioned into how I grew from it, what I have done to move forward, what I learned about myself and how I am now prepared for the next level of education and that my gpa was only a fraction of my story and hoped that my dedication for my intended field (maternal health care and rights in sub Saharan Africa) would shine through other parts of my application. Then I thanked them again