Please Note: This is a particularly difficult section of the application. On almost every point there are differing opinions, and ultimately you need to create the work and activities section that is best for you, but being consistent is important. Take all advice offered here as a piece of the solution, but often not the ultimate word on the subject.
This FAQ is a work in progress and has been built by many contributors over many years. Any suggestions are welcomed and appreciated, especially when editing is needed to reflect changes in the AMCAS application form.
Work and Activities FAQ
1. What is the Work/Activities Section all about?
This is where you get to talk about your extracurricular activities, or "ECs" as they are referred to around SDN. This includes things like research experience, tutoring, academic awards, volunteer experience, clinical experience, etc. Everything that you ever wanted an admissions committee member (AdCom) to know about you to show that you are in fact a good candidate for medical school.
2. What kinds of categories can I put things in?
Artistic Endeavors
Community Service/Volunteer - Medical/Clinical
Community Service/Volunteer - Non Medical/Clinical
Conferences Attended
Extracurricular Activities
Hobbies
Honors/Award/Recognition
Intercollegiate Athletics
Leadership - Not Listed Elsewhere
Military Service
Other
Paid Employment - Medical/Clinical
Paid Employment - Non Medical/Clinical
Physician Shadowing/Clinical Observation
Presentations/Posters
Publications
Research/Lab
Teaching/Tutoring/Teaching Assistant
3. What kinds of things should I put in each category?
Part of this will be a judgement call. Adcoms are aware that things may fall into more than one category. For instance, if you are a Lead TA, you may want to separate it into two entries, one for Leadership and the other for Teaching/Tutoring. If you feel like you are more deficient in one category than another, then you may want to list it in the category where you are lacking something to balance out your application.
Some examples of things to list in each category:
Leadership - Not Listed Elsewhere
-Club officer
-Student activism/government/Greek activities
-Starting a non-profit/student organization/business
Honors/Awards/Recognitions
-Academic awards such as honor societies, dean's list, etc.
-Interesting certifications or recognitions you have such as a black belt in a martial art, placing in a competition, certified as pilot, etc.
-Received competitive research position or project funding for which you applied.
-Phi Beta Kappa
Community Service - Medical/Clinical
-As
LizzyM likes to put this one, if you are close enough to SMELL patients, it is clinical. This is pretty much the prevailing wisdom on SDN.
Community Service - Non Medical/Clinical
-If it doesn't fall into the above, you didn't get paid for it, and it isn't a leadership or teaching opportunity, it probably falls here
-Include things like volunteering for non-profits and charitable organizations, volunteer work you have done at your school, etc.
Teaching/Tutoring/TA
-Includes not just TA or tutor, but also mentoring and coaching.
Most of the other categories should be pretty self-explanatory.
4. They are giving me a lot of space to describe each activity....how the heck should I enter them in? Is less more? Should I use up all available space?
Unfortunately...you will never get a clear cut answer to this one. But we can give you some possible techniques and advice
A - One school of thought is that this is not the time to pontificate. Describe the activity if it needs describing (if you think it is something an AdCom member will not know about) and otherwise, be pithy with your description. Many think that talking about what you learned from the activity is not appropriate in this section, and is better saved as material for secondary applications.
B - Another school of thought is that this is exactly the place to address why you got involved and/or what you learned from an activity because you may not get another chance in a secondary application. Those from California especially feel this pressure since most of the secondaries at California Med Schools are screened (you do not automatically get a secondary; they review your primary application first and decide if you are worthy). Because of this it is tempting to spew as much as possible here.
C - Approach C is a combination of the two approaches. Spew when necessary (an unusual activity that may need a little bit more explanation to understand its depth, and you learned a lot from but you are NOT addressing in your PS) and limited description of commonplace application items (ER scribe, general hospital volunteer, MCAT teacher/tutor).
You can really go down two general paths when it comes to entering the activities in: paragraph form or bullet points. Go with what comes most naturally to you, and don't force yourself to conform to a style that you think is inappropriate for the information you are trying to convey and your writing style.
Another trick for entering your activities is to use a catchall description that allows you to enter several different activities under one heading so that you are not wasting multiple spots. For example:
Activity: "Undergraduate Work Experience". Category: Paid Employment - Non Medical/Clinical.
Input the other header information (time span, total hours, contact, etc) for the first activity listed. Similar info for the additional experiences would be put in the narrative space.
Starbucks Barista
-Responsible for training new employees, customer service, and product ordering.
-Worked while attending school full time
Also:
Paid Intern - June 2016 - August 2016
Contact: Jane Doe, Secretary, 555-123-4567
-Worked at the Mayor's Office for the City of Memphis.
-Responsible for...
-Worked 40 hours per week while taking 1 summer class. Total Hours 400
Summer Grocery Store Worker - May 2015 - August 2015
Contact: Jill Doe, Manager, 555-234-5678
-Worked as a cashier for a major grocery store chain
-Worked 30 hours per week while attending school. Total Hours 600
-Responsible for....
5. Is work experience really that important for me to list? Who is going to care if I worked at a grocery store for 2 years, 20 hours a week, while in college? The Work/Activities section is there for you to show off all of your skills. Holding down a job while continuing to be a learner (student) is a huge skill that not every medical student can bring to the table. It also shows commitment and an ability to tolerate some suckage, something that every job has, no matter how much you may love it on some days.
6. Should I really list that I was on the dean's list/in an honor society?
Again....two schools of thought here. One is that many applicants have these things, so why list them, when your GPA speaks for itself. The other is that they won't know unless you tell them.
Again, a good trick for entering activities is to have a catch-all category like "Academic Recognition" where you then list the X number of awards/recognition that you have received. That way you are not taking up multiple spaces for things you don't want to emphasize.
7. Do AdCom members really contact people in the "Contact Information" field of this section? What should I do if I don't have a good contact for an activity?
In the past, AdCom members rarely contacted these people. However, the application changed a few years ago to require either a phone number or email address for a contact for most activities listed. Especially if an LOR about the activity was not submitted, be sure your contact is up-to-date and even forewarned, particularly if the activity was substantial and adds great appeal to your candidacy. Some schools check these in detail (often after accepting you) and others not so much, but you won’t know which is which.
There are certainly some activities that are difficult to list a contact, like an activity long ago. Here are a few hints: It is best to include the most impartial person possible (so list your mom as your absolute last resort) but you might find the need to list your roommate or your friend as a contact. Remember, if the contact is called or emailed, he or she only needs to provide reassurance to the adcomm that you described the activity and timeframe faithfully. These are contacts, not references, so the person who responds does not need to answer questions about your performance or abilities to succeed in medical school.
8. Most Meaningful Activities
8a. Is there any benefit to marking three activities as "Most Meaningful" vs. just one?
Again, there are several schools of thought on this issue:
i. You are only obliged to list one activity as "Most Meaningful." If you can express yourself in the first 700 characters, adding 1325 characters about two other activities might bore admissions committee members.
ii. Admissions committees will pay special attention to the activities marked as "Most Meaningful" so mark three activities that are the strongest part of your application. Be sure not to add fluff in the extra space, perhaps including a concise story to help illustrate the "transformative nature of the experience."
8b. What happens if I wrote about my most meaningful activities in my personal statement?
It is best not to repeat information on your application. There are two options:
1. Pick different activities as your "Most Meaningful".
2. Rework your personal statement. For example, you could use your Personal Statement to address a specific story, patient, or moment, then use the "Most Meaningful" box to provide a more general, big picture message from the activity.
8c. Can I use the "Most Meaningful" box to continue the description of my activity? For example, can I use it to list the citations for all my posters and presentations?
Yes, but it is best to use the box as AMCAS suggests on the application, also. Some creativity will be tolerated. Don't feel obliged to fill the entire space.
9. If I talk about something in my personal statement, should I still mention it in my Work/Activities Section?
Yes, definitely. Don't assume that the same reader will have access to your entire application. Be sure to review Depakote's Personal Statement Guide/Tips since it is a bad idea to have your PS simply serve as a regurgitation of your Extracurricular activities.
10. How should I list Physician Shadowing?
Some recommendations when listing physician shadowing: Group all of your shadowing together, giving a total hours for all included physicians. Additional relevant information such as specific dates, subtotaled hours, title ("MD" or "DO"), level of training if not an attending (resident, fellow, etc.), or other notes about the shadowing (i.e. shadowed only during office hours for a surgeon, only during image reading for a radiologist, etc.) can be included. There's no need to describe what shadowing is.
Here's an
example of how shadowing can be listed:
Experience Type: Physician Shadowing
Title: Physician Observation
Total Hours: Total hours shadowed for all docs included in the space.
Contact info, organization name, and dates: Use the info for the first physician you want to list.
Description:
John Patel, D.O., Family Medicine resident
13 hours in May 2017
Also:
Jill Rosenbloom, M.D., Pediatrician
New York Pediatrics
800-000-0000
20 hours in June 2016
Jane Santos, M.D., General Surgeon
New York Surgical Associates
800-000-0000
13 hours in January and February 2016, during general and bariatric office hours
James Ruzic, M.D., Radiologist
New York Radiology Associates
[email protected]
7 hours in May 2015, during image reading
11. How many spaces are there for activities? How many of them should I use? Should I be trying to fill them all?
You have 15 spaces to list your activities. However, most applicants DO NOT use all of them, in fact, 9-10 are the average used. You should not try to "spread out" your activities for the sake of filling more slots. Be sure that every activity is worthy of being included and that they all improve the admission committee's understanding of you as the applicant.
12. Should I really be talking about my hobbies or artistic endeavors?
If you have some, then list them, especially those that are unusual! Adcomm members like to know what you do to relieve stress and unwind. Group them all together. In a sea of look-alike activities, hobbies may be what helps make you memorable: "That dumpling-maker applicant" or "The fly fisherman."
Some are confused between listing an activity as a hobby or an artistic endeavor. The prevailing SDN opinion about artistic endeavors is that they involve reaching a wider audience (ie publishing or performing instead of just writing and practicing). A hobby is more personal with a limited audience.
13. Should I list something that I plan for the future but haven't started yet? Can end dates be projected into the future?
The AMCAS application will not accept future months for your start date. If an activity is ongoing, the end date can be no later than the intended start of medical school (eg, August at the end of the current cycle). Note that some categories only require one date, like Awards, Presentations/Posters, and Publications.
14. How should I list publications? What if I have "submitted manuscripts," not actually accepted yet?
Publications are worthy of their own slot, even if you already have a "Research" slot. For a contact, use the PI that you worked with. For organization, you can use the name of the organization that publishes the journal. For date, use the publication date, or if accepted for publication but not yet published, use the acceptance date. In the description, it is a good idea to include enough of a citation for an adcomm member to find the paper if he/she is curious enough to look it up. Include enough of the author's list so that your place in the authorship can be determined, or state that you are the third author.
Do not consider an poster or presentation abstract published in a Conference Proceedings Booklet to be a "Publication" for AMCAS purposes. If the abstract were to appear in a paper journal (or a supplement to one) and be PubMed searchable, then you can call it a Publication for AMCAS purposes (and you'd include the word "[Abstract]" in the citation).
If a publication is only submitted or needs major revisions, then it is still a future activity which you cannot include. If it is published, accepted for publication, or accepted pending minor revisions then you can include it.
15. How far back should I go listing activities?
Any activity you engaged in after High School graduation may be considered potentially relevant. Strictly speaking, there is no rule that you can't include a High School-only activity, but if you do so, it should add substantially to your application, so you aren't wasting space for something that adcomms are unlikely to regard. This would include Experiences that began during HS (or even before) and either continued into the college years or resumed sometime later. Examples of life-long activities that might help your application would be music or dance involvement.
If you are a nontraditional applicant, then your more recent accomplishments are the most important to highlight. In that case, consider grouping your most important college-aged activities together under the "Other" designation.
16. What order should I input my activities in?
It doesn't matter! The AMCAS application automatically organizes the activities in a chronological order. Adcomms can reorder the activities by any parameter they choose.
17. What if the "Total Hours" for one of my activities is more than 999 hours?
The maximum that can now be entered are 99999 Total Hours.
18. How should I go about naming an activity?
-If your position comes with a title, you can use that if it reflects what you do adequately, eg, Vice President of a Student Rockclimbing Association (especially if the name of the organization is Hawkeye Mountain Goats, which doesn't tell us enough). Or, Research Affiliate, vs Research Associate, vs Research Tech, vs Researcher on Infant Cognition Project.
-If you are a general member of an organization and will hold a higher office in the future, since it can't be listed under Leadership on its own before you start the position, you can sneak it into the application with the title you pick, eg: General Member and President-Elect of Campus Recycling Initiative.
-If the activity covers two categories, since you can only designate one, in some instances you might choose a name that conveys the other designation. For example, Research/Lab can be paid, volunteer, or via class credit. Unless you are washing glassware, you might decide to select Research/Lab so it won't be overlooked, but could title the activity Animal Handler for Smith Lab through Work/Study Program. Exception: If your research activity earns class credit, the transcript will speak to this so it isn't necessary to repeat the information.
-If you are grouping multiple similar activities together to save space, be sure the title you pick encompases all of them, eg, Summer Camp Volunteerism, or College Seasonal Employment, or E-Publications of Graphic Novels, or Searchable Published Abstracts, or Leisuretime Activities, or Undergraduate Recognitions, or Fraternity Involvement.
-Try not to repeat the same organization name in the title you give the activity. Example:
For an experience titled: President of Pre-Medical Society, avoid using Organization: Pre-Med Society. Instead, consider an alternative for the organization name: perhaps incorporating AED spelled out, or Office of Collegiate Affairs (or whatever dept oversees all student organizations), or your school's name.
19. What would I use the "Repeated" button for?
Say you volunteered at the same hospital for three summers in a row. All the header information is the same for each summer experience but your participation wasn't continuous. So you can fill in a separate date range for each of the three summers and enter a different Total Hours. The same might apply to sport team involvement, thespian commitments, marathons run, seasonal job with the same company, etc.
Note: The program will give you an error message if you don't enter them in chronological order. And it won't save the information you enter until the problem is corrected.
Another potential use would be to differentiate completed hours vs future projected hours for an activity in which you are already engaged, by using the current month as the End Date for the first date span and then again as the Start Date for the future hours.
20. How do I describe my Research-related activities?
Some Research description guidelines (YMMV):
Each project can start with a one-sentence nontechnical description that a lay person can understand. After that feel free to use jargon, if you have space for more discussion. Insert techniques you used. Don't feel compelled to add them all if there are 10.
Feel free to sort them into more than one space if you have multiple experiences. If grouping them, sort by timeframe, project type or discipline, importance, by class credit/volunteer vs employment.
You will have to decide how to present these experiences to best represent you. Perhaps projects from long ago need less emphasis. Those most recent will likely serve you better if more detail is given.
Any poster, pub, or presentation that took place at a campus venue should be mentioned with the affiliated Research entry. Any that occurred at a regional/national location or journal deserves its own spot, if you have space. If any of those data sharings came out of the same project, they could be mentioned together in one spot tagged under the highest prestige format: National Pub > Regional Pub > Abstract in a national journal > National Poster/Presentation > Regional Poster/Presentation > abstract in a conference brochure > campus pub > campus poster/presentation.
Any format for citation is fine, including abbreviated versions when you are short on space. Long author lists can be shortened by stating your place on the list, the PIs name, and
et al., titles can be shortened to general topic, PMID# can substitute for much of a citation if necessary. If the paper is accepted but not yet published, add [in press] in place of unknown information.
If the data set from the campus presentation was later presented in poster format at a regional conference and then finally published in a national journal, you would cite is under Publication and then mention after the citation in the same space, "Data also presented orally at DDDD College Research Symposium x/x/xx, and again as a poster that won second place at the YYY Conference in Tucson z/zz/zz date."
If you were not the presenter for your poster, but your name is on the author list, you can include it, but give credit to the presenter, as research is a team sport, and it's important to give credit where it is due. If you presented, it's fine to say so.
There is little value in using a Conferences Attended slot, if you have already mentioned the name of the conference in a Posters/Presentation or Publications entry.
A manuscript in preparation or submitted doesn't belong on the application, but if you feel compelled to mention it regardless, add it at the end of a research description on the affiliated project. An exception might be if your productivity is proven, in which case a submitted manuscript can be added to the same space, if room is available, and if your PI will include mention of it in their letter for verification.
If you wrote the grant that got funding or navigated an IRB process, mention it.
Use the MM space for impact, insights, how you were inspired, future directions. If some of the research description spills over into this space, you won't be the only one who's used it that way. Just be sure that at the 700 character mark you end a paragraph so it will flow smoothly into the MM space (which is distinguished by a blank line, like a paragraph break).
Succinctness is always good.
